Template revised January 10, 2019.
COMMISSION
AGENDA MEMORANDUM
Item No.
8d
ACTION ITEM
Date of Meeting
August 9, 2022
DATE: July 6, 2022
TO: Stephen P. Metruck, Executive Director
FROM: Mike Tasker, Director, Aviation Maintenance
Brendalynn Taulelei, Senior Manager, Aviation Maintenance
SUBJECT: Commission Authorization to Execute Two Snow Removal Contracts
Amount of this request:
$4,000,000
Total estimated contract value:
$4,000,000
ACTION REQUESTED
Request Commission authorization for Executive Director to execute two contracts totaling
$4,000,000 to provide snow removal services for the Airport Operations Area at Seattle-Tacoma
International Airport.
EXECUTIVE SUMMARY
The current snow removal contracts expire in 2023. We have completed four years of our current
contracts which were structured as one-year base agreements with four one-year renewal
options to be determined by the Port.
The ability to remove snow from the north and south ramp operation areas is crucial to the
operation of the Airport during a snow event. We must have a snow removal plan and necessary
resources in place by October 1, 2022, in time for snow season.
We are requesting to execute two new snow removal contracts prior to the current ones expiring
to ensure we are allowing other contractors within the region the opportunity to bid Port of
Seattle contracts via a competitive bid process.
JUSTIFICATION
Snow removal is required at Seattle-Tacoma International Airport to sustain commercial airline
operations, passenger movements, and air cargo operations during snow and ice conditions. We
do not currently have the internal resources and equipment to accomplish all snow removal
requirements during winter snow and ice storms.
COMMISSION AGENDA – Action Item No. _8d_ Page 2 of 3
Meeting Date: August 9, 2022
Template revised June 27, 2019 (Diversity in Contracting).
Diversity in Contracting
Aviation Maintenance will work closely with the Central Procurement Office and Diversity in
Contracting to explore opportunities to incorporate a small or disadvantaged business
component to the bid which aligns with the Port’s Century Agenda strategy to “use our influence
as an institution to promote small business”.
Scope of Work
The scope of work in the preferred alternative is to develop an RFP and generate two contracts
to provide services necessary for snow removal and transfer within the Airport Operations Area
ramp area as well as to support Aviation Maintenance airfield staff as needed for clearing snow.
The bids will include costs for all services necessary.
Schedule
Activity
Commission authorization
Quarter 3 2022
Bid
Quarter 3 2022
Contract in place
Quarter 4 2022
Annual Budget Status and Source of Funds
The anticipated cost will be included in the annual operating budget. The funding source will be
the Airport Development Fund.
Future Revenues and Expenses (Total cost of ownership)
Contracts will be budgeted within Aviation Maintenance through the annual Aviation Division
budgeting process. The costs attributable to the airfield apron area cost center will be recovered
from airlines through apron fees. The costs attributable to the airfield commercial area will
reduce the net operating income of that cost center.
ATTACHMENTS TO THIS REQUEST
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS
January 25, 2022 – Commission approved $1,100,000 for two emergency snow removal
contracts.
November 9, 2021 – Commission approved an increased contract value for two existing snow
removal contracts by $1,200,000, to a new contract value of $4,000,000.
November 12, 2019 – Commission approved an increased contract value for two existing snow
removal contracts by $1,2000,000, to a new contract value of $2,800,000.
COMMISSION AGENDA – Action Item No. _8d_ Page 3 of 3
Meeting Date: August 9, 2022
Template revised June 27, 2019 (Diversity in Contracting).
June 26, 2018 – Commission authorized $1,600,000 for two new snow removal contracts with a
duration of up to five years.
