Template revised April 12, 2018.
COMMISSION
AGENDA MEMORANDUM
Item No.
8c
ACTION ITEM
Date of Meeting
July 26, 2022
DATE: June 16, 2022
TO: Stephen P. Metruck, Executive Director
FROM: Susie Archuleta, Sr. Real Estate Manager
Rod Jackson, Capital Project Manager
Melinda Miller, Director, Portfolio and Asset Management
SUBJECT: WTCW Roof Replacement – Irregular Bid (CIP #801104) (Short Form)
Amount of this request:
$220,000
Total estimated project cost:
$2,435,000
ACTION REQUESTED
Request Commission authorization for the Executive Director to award and execute a
construction contract to the third low bidder for the WTCW Roof Replacement project due to an
irregular bid outcome for the three bids submitted, and to increase the project budget in the
amount of $220,000 to fund the irregular bid outcome.
The amount of this request is $220,000 for a total estimated project cost not to exceed
$2,435,000.
SUMMARY
This request is for authorization to proceed with awarding and executing a construction contract
on an irregular bid as required by Resolution No. 3605 (as amended by Resolution No. 3628)
Paragraph 4.2.3.4. Three bids were received in response to the construction advertisement. The
first low bidder was deemed non-responsible. Additionally, the second low bid came in at 12.36%
over the engineer’s estimate, which qualifies the lowest responsible bid as irregular. The bid
received was $1,400,000 which is $154,000 over the engineers estimate of $1,246,000. The
additional funds requested in this action will be used to cover the difference of the bid amount
and to ensure funds are available for project contingency and taxes.
The recommendation is to accept the second highest bid. The bidder (Snyder Roofing of WA) is
a certified Prime Contractor. Acceptance of this bid would meet the project goal of 5% WMBE
participation.
The project scope has been value engineered during the planning and design process to balance
the WTCW Roofing project needs for daily operation versus the longevity of the system. Rejecting
COMMISSION AGENDA – Action Item No. 8c Page 2 of 2
Meeting Date: July 26, 2022
Template revised September 22, 2016; format updates October 19, 2016.
this second higher bid would further delay the needed replacements and upgrades and will incur
significant additional costs required to readvertise the project that may not result in additional
bidders or in lower bids.
The World Trade Center West (WTCW) Building was built in 1998 and is 24 years old. Its existing
17,000sf ballasted gravel roof is original to the structure and is nearing the end of its service life.
This project will extend the service life of existing WTCW roofing system via repair, overlay and
replacement, based on recommendations contained in a third-party assessment study
completed on January 9, 2019. Due to funding priorities over the past few years, this roof project
was deferred but is now ready to move forward due to its critical need. The proposed project is
intended to provide reuse of existing ballasted roofing, membrane, and insulation. The project
includes installing additional insulation including another 80-mil membrane overlay while adding
11,000sf Green Roof Technology to the building’s roof top. This will provide an energy efficient
and sustainable replacement roof and will have a design service life of 30+ years.
This funding request will allow the construction phase to begin. The target date for completion
is Q2/2023 with closeout scheduled for Q4/2023.
There are no attachments to this memo.
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS
November 16, 2021 – Construction funding authorization
December 8, 2020 – Design funding authorization
