Template revised January 10, 2019.
COMMISSION
AGENDA MEMORANDUM
Item No.
8f
ACTION ITEM
Date of Meeting
July 12, 2022
DATE: June 21, 2022
TO: Stephen P. Metruck, Executive Director
FROM: Cassie Fritz, WPM Program Controls Manager
SUBJECT: Dock and Diving Indefinite Delivery, Indefinite Quantity Professional Service
Agreements
Amount of this request:
$0.00
ACTION REQUESTED
Request Commission authorization for the Executive Director to execute up to two professional
services indefinite delivery, indefinite quantity (IDIQ) contracts for Dock and Diving Support
Services totaling no more than $10,000,000 with a five-year contract ordering period. No funding
is associated with this request.
EXECUTIVE SUMMARY
Dock repairs, inspections, replacements, and maintenance are regular events at the Port’s
maritime terminals. For the next three to five years, continuous improvements, maintenance,
and repairs will be necessary to sustain docks and dock areas.
The service agreements resulting from this request will allow the Port to respond to a range of
needs including, but not limited to, above or underwater inspections, surveys, design for dock
repair or replacement, sediment monitoring, and emergency spill response. Exact scope and
timing of these projects are subject to future surveys and business needs of the Port of Seattle
or the Northwest Seaport Alliance. The proposed professional services IDIQ contracts would
allow the Port to respond to future service needs efficiently.
Docks and Diving Services IDIQs have been regularly procured over the last 10 years to allow
nimble response to project needs. The most recent procurement was expected to cover a five-
year span of time, however, due to expanding program needs the capacity was reached in 18
months. We have reviewed the proposed capital plan projected over the next five-year period to
arrive at the amount requested in this authorization request. A sample of previous projects
includes:
• Shilshole Bay Marina X dock replacement
• Harbor Island Marina E dock replacement
COMMISSION AGENDA – Action Item No. 8f Page 2 of 3
Meeting Date: July 12, 2022
Template revised June 27, 2019 (Diversity in Contracting).
• P66 Shore Power Underwater Cable
• P66 Fender Upgrade
Diversity in Contracting
The project team is partnering with the Diversity in Contracting Department in conducting
outreach efforts and will establish a WMBE aspirational goals on this IDIQ contract. The previous
IDIQ contract goal was 15%.
Scope of Work
The IDIQ contracts will be procured according to Port policies and procedures in accordance with
Delegation of Authority and Procurement policies. The Port will advertise and issue a Request for
Qualifications (RFQ) that will include a WMBE participation goal. The contracts will be written
with specific not-to-exceed amounts and identify the services required. Each contract will have a
contract ordering period (during which the services may be separately authorized) of five years.
The actual contract duration may extend beyond five years to complete work identified in service
directives. Service directives may only be issued during the contract ordering period and within
the total original contract value.
Schedule
Contracts are expected to be executed by December of 2022 and will have a five-year ordering
period. Each service directive will specify the duration and schedule associated with the task or
tasks involved.
Cost:
Charges to these contracts will be from projects separately authorized using standard Port
procedures. Consequently, there is no funding request associated with this authorization.
ALTERNATIVES AND IMPLICATIONS CONSIDERED
Alternative 1 – Separate Procurement for Each Project
Cost Implications: Multiple procurements would increase the cost of staff time to prepare
multiple commission authorizations, prepare multiple RFQs, complete multiple reviews and
interviews, and process multiple contract executions
Pros:
(1) Separate contracts would allow consulting firms multiple opportunities to compete
for each individual project.
Cons:
(1) This alternative would increase overhead and administrative costs to the Port, as we
would need to manage more procurement processes and contracts.
(2) This alternative may add several months to each project schedule to complete the
procurement process for each individual project and would impact the ability to meet
project and customer needs.
COMMISSION AGENDA – Action Item No. 8f Page 3 of 3
Meeting Date: July 12, 2022
Template revised June 27, 2019 (Diversity in Contracting).
(3) Costs to the consulting company may increase as they would be responding to
multiple procurements.
This is not the recommended alternative.
Alternative 2 – Prepare a Single Procurement Contract
Cost Implications: Staff time to manage a complete Service Agreement process.
Pros:
(1) Prepare a contract with up to three firms for identified needs as they arise. This
alternative would ensure the Port has the necessary professional and technical resources
available to assist in time-critical evaluations and delivery of future projects, and that
small business participation is part of the criteria.
(2) This alternative would minimize the number of procurement processes necessary for
timely completion of projects and reduce overhead and administrative costs to the Port.
(3) Set aside one contract specifically for use by a qualified small business.
Cons:
(1) This alternative would limit the number of opportunities available to firms to compete for
work.
This is the recommended alternative.
FINANCIAL IMPLICATIONS
Charges to these contracts will be from projects separately authorized using standard Port
procedures. Consequently, there is no funding request associated with this authorization.
ATTACHMENTS TO THIS REQUEST
None
PREVIOUS ACTIONS
The three most recent authorizations for Docks and Diving services IDIQ were authorized in:
November 19, 2019
August 4, 2015
May 8, 2012
