Public Safety Dispatch and Police Records
Management System Replacement
Project and Contract Authorization
Commission
May 24, 2022
Item No. ____8e_Supp_____
Meeting Date: May 24, 2022
Project Purpose
• Support Dispatch Emergency Responders with access to
robust dispatch and record management systems
• Improve efficiency with a combined system
• Deliver improved spatial features, compliance tools,
analytics, and information security controls
• Decommission two legacy applications
2
Scope
• Competitively procure and implement a combined solution
for Public Safety Dispatch and Police Records Management
to manage, respond, and report on emergency events
• Interface with several Port systems such as Evidence
Management, Police Body Cameras, and the Fire Station
Alerting system as well as state and federal information
sources
• Migrate legacy data from current systems
3
Cost/Schedule
4
Cost
Breakdown This Request Total Project
Hardware, Software, and Vendor Services $2,000,000 $2,000,000
Port Labor $500,000 $500,000
Total Capital $2,500,000 $2,500,000
Training (Annual Operating Budgets) $25,000 $25,000
System Procurement Complete 2023 Quarter 1
In-use date 2024 Quarter 2
Request
• Proceed with the Dispatch and Records Management project
• Execute contract(s) for software, equipment, vendor services,
and up-to ten years of software license and maintenance fees
5
Total project request is $2,525,000. The up-to ten-year
maintenance and license fee contract is estimated not to exceed
$2,800,000.
