COMMISSION

AGENDA MEMORANDUM Item No. 8b

ACTION ITEM Date of Meeting April 12, 2022

DATE: April 4, 2022

TO: Steve Metruck, Executive Director

FROM: Duane Hill, AFR Senior Manager Disbursements

SUBJECT: Claims and Obligations – March 2022

ACTION REQUESTED

Request Port Commission approval of the Port Auditor’s payment of the salaries and claims of the Port

pursuant to RCW 42.24.180 for payments issued during the period March 1 through 31, 2022 as follows:

Pursuant to RCW 42.24.180, “the Port’s legislative body” (the Commission) is required to approve in a

public meeting, all payments of claims within one month of issuance.

OVERSIGHT

All these payments have been previously authorized either through direct Commission action or

delegation of authority to the Executive Director and through his or her staff. Detailed information on

Port expenditures is provided to the Commission through comprehensive budget presentations as well

as the publicly released Budget Document, which provides an even greater level of detail. The Port’s

operating and capital budget is approved by resolution in December for the coming fiscal year, and the

Commission also approves the Salary and Benefit Resolution around the same time to authorize pay

and benefit programs. Notwithstanding the Port’s budget approval, individual capital projects and

contracts exceeding certain dollar thresholds are also subsequently brought before the Commission for

specific authorization prior to commencement of the project or contract—if they are below the

thresholds the Executive Director is delegated authority to approve them. Expenditures are monitored

against budgets monthly by management and reported comprehensively to the Commission quarterly.

76,521,360.93$

Total Payments

Accounts Payable Checks

Accounts Payable ACH

Accounts Payable Wire Transfers

942923

043116

015794

200990

6,166,097.62$

50,319,888.41$

Payment Reference

Start Number

Payment Reference

End Number

Amount

Payment Type

943377

044069

015814

201259

1072873

7,949,846.08$

111,393.84$

11,974,134.98$

Payroll ACH

1068671

Payroll Checks

COMMISSION AGENDA – Action Item No. 8b

Meeting Date April 12, 2022

Page 2 of 3

Effective internal controls over all Port procurement, contracting and disbursements are also in place

to ensure proper central oversight, delegation of authority, separation of duties, payment approval and

documentation, and signed perjury statement certifications for all payments. Port disbursements are

also regularly monitored against spending authorizations. All payment transactions and internal

controls are subject to periodic Port internal audits and annual external audits conducted by both the

State Auditor’s Office and the Port’s independent auditors.

For the month of March 2022, over $64,435,832.11 in payments were made to nearly 717 vendors,

comprised of 2,329 invoices and over 7,997 accounting expense transactions. About 88 percent of the

accounts payable payments made in the month fall into the Construction, Employee Benefits,

Contracted Services, Janitorial Services, Payroll Taxes, Utility Expenses, Public Expense and Sales Tax.

Payroll expense for the month of March was $12,085,528.82.

Other Categories Total :

3,536,670.79

Net Payroll

12,085,528.82

Total Payments :

$76,521,360.93

Top 15 Payment Category Summary: