Template revised January 10, 2019.
COMMISSION
AGENDA MEMORANDUM
Item No.
8j
ACTION ITEM
Date of Meeting
March 8, 2022
DATE: January 10, 2022
TO: Stephen P. Metruck, Executive Director
FROM: Jeffrey Wolf, Interim Director, Aviation Commercial Management
Khalia Moore, Senior Manager, Airport Dining and Retail
SUBJECT: Lease and Concession Request for Proposal for (1) ATM and Merchant Deposit
Services and (2) Food and Beverage Vending Services at Seattle-Tacoma
International Airport
ACTION REQUESTED
Request Commission authorization for the Executive Director to (1) issue two separate Request
for Proposals to select a vendor for ATM and Food and Beverage Vending services and (2) to
execute a Concession Agreement with the selected ATM service provider and vending operator
at Seattle-Tacoma International Airport (Port).
EXECUTIVE SUMMARY
ATM Services:
The current Lease and Concession Agreement (Agreement) for these services naturally expired
and was placed on hold-over status since 2020. This new Request for Proposal (RFP) would select
a financial institution to provide ATM and merchant deposit services at the Airport.
Food and Beverage Vending Services:
The current Agreement for these services naturally expired and has been in a hold-over status
since 2019. This new RFP would select an operator to provide food and beverage vending
services in the public areas of the Airport, the Airport Office Building, Airport tenant breakrooms,
etc. at the Airport.
JUSTIFICATION
ATM Services:
The current ATM Lease and Concession Agreement (Agreement) naturally expired and has been
in holdover status. Staff is requesting the release of a Request for Proposal (ATM RFP) to seek
out interested local, regional, and/or national financial institutions that desire to provide ATM
and merchant deposit services to the public and tenants at the Airport.
COMMISSION AGENDA – Action Item No. 8j Page 2 of 4
Meeting Date: March 8, 2022
Template revised June 27, 2019 (Diversity in Contracting).
Currently there are fifteen (15) ATMs located throughout the Airport. ATM services is a critical
item required by both the traveling public but also airport tenants and their employees. As part
of this RFP the Port will be asking respondents to the RFP to not only provide traditional ATM
services, but also provide a location for merchant ATM deposits, which allows Airport Dining and
Retail (ADR) tenants and airport employees the ability to deposit end-of-day cash in an efficient
and safe manner.
Due to banking regulations and the nature of the services provided, staff will utilize a modified
RFP process that reflects Commission’s guidance used in the ADR Master Plan Lease Groups as
implemented in 2016 .
The term of this agreement will be for a period of five (5) years with two (2) one (1) year options
at the Port’s sole discretion.
Food and Beverage Vending Services:
The current Food and Beverage Vending Lease and Concession Agreement (Vending Agreement)
naturally expired and has been in holdover status. Staff is requesting the release of a Request
for Proposal (Vending RFP) to seek out interested parties to provide hot and cold food and
beverage vending services at the Airport.
Currently there are fifty-seven (57) vending units that the public has access to located throughout
the Airport. In addition, the current operator provides food and beverage vending services to
Port employees through the Airport Office Building Market Place, vending units at Aviation
Maintenance Distribution Center, Bus Maintenance Facility, and SeaTac Office Center (STOC).
Food and Beverage vending serves as a critical item for continuity of service during after hour
flight delays such as those caused by a snow event.
As part of this RFP, the Port will be asking respondents to not only provide traditional beverage
and snack vending machines, but also provide hot beverage and food vending options.
Staff will utilize an RFP process that reflects Commission’s guidance used in the Airport Dining
and Retail (ADR) Program redevelopment Lease Groups implemented in 2016 (same as above).
The term of this agreement with be for a period of five (5) years with one (1) one (1) year option
at the Port’s sole discretion.
Diversity in Contracting
The ADR program is governed by the Federal Aviation Administration (FAA) and will include
Airport Concession Disadvantage Business Enterprise (ACDBE) for the Food and Beverage
Vending RFP.
COMMISSION AGENDA – Action Item No. 8j Page 3 of 4
Meeting Date: March 8, 2022
Template revised June 27, 2019 (Diversity in Contracting).
DETAILS
Schedule
Preliminary RFP Schedule for both RFPs:
Commission authorization to release RFPs
March 2022
Release RFP Documents
March/April 2022
Written Proposals Due
June/July 2022
Award and Lease Agreement Execution
August/September
2022
ATM Services Start of Operation
January 2023
Food and Beverage Vending Start of Operation
Q4 2022
ALTERNATIVES AND IMPLICATIONS CONSIDERED
Staff is recommending the second, preferred alternative described below.
Alternative 1 – Negotiate new ATM and Food & Beverage Vending Agreements with the current
ATM and Food and Beverage Vending Operators
Pros:
(1) Doesn’t require the Port to undergo the RFP process.
(2) There will be no potential loss of services provided.
Cons:
(1) Inhibits the process of fair competition.
(2) Port will not get the benefits of a competitive process and innovations available with
each of these RFPs.
This is not the recommended alternative.
Alternative 2 – Issue competitive RFPs for both ATM and Food and Beverage Vending Services.
Pros:
(1) Allows for fair competition.
(2) Creates additional opportunities for new ACDBE businesses and the introduction of new
innovations in technology.
Cons:
(1) Due to the current pandemic and economic environment, the Port may not receive
responses to either RFP.
This is the recommended alternative.
COMMISSION AGENDA – Action Item No. 8j Page 4 of 4
Meeting Date: March 8, 2022
Template revised June 27, 2019 (Diversity in Contracting).
ATTACHMENTS TO THIS REQUEST
None
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS
None
