Template revised April 12, 2018.
COMMISSION
AGENDA MEMORANDUM
Item No.
8e
ACTION ITEM
Date of Meeting
November 10, 2020
DATE: October 23, 2020
TO: Stephen P. Metruck, Executive Director
FROM: Dan Thomas, Chief Financial Officer
Tom Tanaka, Deputy General Counsel
SUBJECT: 2021 service agreements for Port of Seattle staff to provide services to the Northwest
Seaport Alliance
Amount of this request:
$0
Total estimated project cost:
$0
ACTION REQUESTED
Request Commission authorization for the Executive Director to execute an interlocal agreement
(ILA) with the Northwest Seaport Alliance (NWSA) to implement a series of support service
agreements to allow Port staff to provide services to the NWSA for 2021.
EXECUTIVE SUMMARY
The NWSA will require service support from different departments at the Ports of Seattle and
Tacoma. The means to provide these support services is through an ILA between the NWSA and
the homeports as a part of the annual budget process. The costs for these support service
agreements are included in both the Port’s and NWSA’s 2021 budgets.
JUSTIFICATION
The NWSA will require support services from both the Ports of Seattle and Tacoma in order to
carry out its functions. Each port will provide these support functions through an ILA that
describes the services to be provided.
DETAILS
The NWSA needs support and services from both ports in order to carry out its various
administrative functions and operations. Each port intends to execute an ILA with NWSA to allow
the ports to provide those services for 2021. The Port of Seattle budget included the budgeted
amounts for the proposed ILA service agreements with the NWSA.
Below is a summary of the major cost allocation changes to the NWSA from the 2020 budget to
the 2021 budget.
COMMISSION AGENDA – Action Item No. 8e Page 2 of 3
Meeting Date: November 10, 2020
Template revised September 22, 2016; format updates October 19, 2016.
There are 15 support service agreements that will be implemented as part of this agreement for
2021 and are attached as exhibits to the ILA.
Scope of Work
The proposed ILA is included as Attachment A. There are 15 service directives that are attached
as exhibits to the ILA. The list of those exhibits is as follows:
Exhibit 1: Accounting, Finance, Treasury and Risk Management
Exhibit 2: Legal and Public Records
Exhibit 3: Information Technology & Information Security
Exhibit 4: External Relations
Exhibit 5: Portfolio Management
Exhibit 6: Capital Development
Exhibit 7A: Port of Seattle Police
Exhibit 7B: Security
Exhibit 8: Maritime Maintenance
Exhibit 9: Central Procurement Office
Exhibit 10: Managing Member (Commission Office)
Exhibit 11: Pier 69 Facilities Management
Exhibit 12: Environmental and Planning
Exhibit 13: Tribal Coordination
Exhibit 14: Labor Relations
Exhibit 15: Additional Support Services as Needed
Department 2020 Budget 2021 Budget Change Explanations
Marine Maintenance 2,713,052 3,365,229 652,177 More direct charges for expense projects/repair work for the NWSA.
Insurance 323,228 604,622 281,395 Driven by higher property insurance cost.
Commission Office 51,225 241,638 190,412 Due to the allocation methodology change requested by the NWSA.
Design Services 222,201 335,220 113,019 More support for the NWSA projects.
NWSA Mitigation Parks 54,514 160,263 105,750 More planned expense work for the NWSA mitigation parks.
Police Department 1,211,954 623,228 (588,726) Lower budget and cost allocation rate to the NWSA in 2021.
External Relations 790,171 489,380 (300,792) Lower budget and cost allocation rate to the NWSA in 2021.
Maritime Environmental Svcs 342,730 177,799 (164,931) Lower budget and cost allocation rate to the NWSA in 2021.
Maritime Security 614,338 453,145 (161,193) Less outside security contract expenses.
All Other 3,049,444 2,893,657 (155,787) Lower budget and cost allocation rate to the NWSA in 2021.
TOTAL 9,372,858 9,344,182 (28,676)
COMMISSION AGENDA – Action Item No. 8e Page 3 of 3
Meeting Date: November 10, 2020
Template revised September 22, 2016; format updates October 19, 2016.
Schedule
This is a part of the annual budget process.
FINANCIAL IMPLICATIONS
The amounts required to provide the services to the NWSA are included in the Port’s 2021
budget.
ADDITIONAL BACKGROUND
None
ATTACHMENTS TO THIS REQUEST
(1) Attachment A (Interlocal Agreement, including 15 service directives attached as exhibits).
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS
None
