Digital recordings of the meeting proceedings and meeting materials are available online – www.portseattle.org.

APPROVED MINUTES

COMMISSION REGULAR MEETING OCTOBER 13, 2020

The Port of Seattle Commission met in a regular meeting Tuesday, October 13, 2020. The meeting

was held remotely in accordance with the Governor’s ‘Safe Start’ order and Proclamation 20-28.

Commissioners Bowman, Calkins, Cho, Felleman (exited the meeting at 2:56 p.m.), and Steinbrueck

were present.

1. CALL to ORDER

The meeting was called to order at 12:03 p.m. by Commission President Steinbrueck, who led the

flag salute.

EXECUTIVE SESSION pursuant to RCW 42.30.110

The public meeting was recessed to an executive session to discuss three matters relating to

litigation/potential litigation/legal risk (RCW 42.30.110(1)(i)) at 3:40 p.m. (See end of meeting

minutes.)

3. APPROVAL of the AGENDA

The preliminary agenda was revised to move agenda item 8a to the last item of business upon

passage of the following motion:

The motion to reorder agenda Item 8a to the end of the agenda, made by Commissioner

Bowman, carried by the following vote:

In favor: Bowman, Calkins, Cho, Felleman (4)

Opposed: Steinbrueck (1)

The motion for approval of the agenda as amended carried by the following vote:

In favor: Bowman, Calkins, Cho, Felleman, Steinbrueck (5)

Opposed: None (0)

4. EXECUTIVE DIRECTOR’S REPORT

Executive Director Steve Metruck previewed items on the day’s agenda and made announcements.

This item was reordered to the end of the agenda.

P.O. Box 1209

Seattle, Washington 98111

www.portseattle.org

206.787.3000

PORT COMMISSION MEETING MINUTES Page 2 of 8

TUESDAY, OCTOBER 13, 2020

Minutes of October 13, 2020, submitted for review on October 22, 2020, and proposed for approval on October 27, 2020.

Commission Specialist Veronica Valdez reported regarding items discussed during the recent

meetings of the Aviation Committee, the Audit Committee, the Energy and Sustainability Committee,

and the Biometrics Special Committee. Ms. Valdez noted that the next Biometrics Committee

meeting will be held early to mid-November; and the Waterfront and Industrial Lands Committee and

the Art Committee will meet October 22, 2020.

5. PUBLIC COMMENT

Public comment was received from the following individual(s):

• Laura Gibbons, Volunteer Member of Aviation 350 Seattle, spoke regarding materials

provided in the aviation study session, and urges plans that include a reduction in flying to

meet local and global target emissions for aviation. Written materials were submitted and

are attached as minutes Exhibit A.

• Jordan VanVoast, Citizen, spoke regarding climate change and water shortages.

• Iris Antman, Member of Seattle Cruise Control, spoke regarding the Port’s signing of the

K4C agreement, the CDC’s no sail order, and global climate emergency, urging the Port

to consider a green port and principles of responsible cruise tourism.

• Sarah Shifley, Volunteer Member of Aviation 350 Seattle, spoke regarding agenda Item

7a and to environmental justices which also need to be addressed related to noise

pollution caused by the airport. Written materials were submitted and are attached as

minutes Exhibit B.

• In lieu of spoken comment, Tyrell Hedlund, Citizen, submitted written materials regarding

agenda Item 7a and broader environmental injustices caused from greenhouse gas

emissions from fuel pumped at SeaTac, which are attached as minutes Exhibit C.

• In lieu of spoken comment, Bernedine Lund, Member of Aviation 350 Seattle, submitted

written materials regarding reducing growth of aviation and in support of reduction of flights

to reduce emissions, which are attached as minutes Exhibit D.

• In lieu of spoken comment, Seattle Beacon Hill Council and El Centro De La Raza,

submitted written materials regarding agenda Item 7a, recommending that scope include

proactive implementation of an internal monitoring role for Title VI of the 1964 Civil Rights

Act and the presidential order on environmental justice, which are attached as minutes

Exhibit E.

6. UNANIMOUS CONSENT CALENDAR

[Clerk’s Note: Items on the Unanimous Consent Calendar are not individually discussed.

Commissioners may remove items for separate discussion and vote when approving the agenda.]

6a. Approval of the minutes of the regular and special meetings of September 22, 2020.

6b. Approval of claims and obligations for the period of September 1, 2020, through

September 30, 2020, including accounts payable check nos. 936630-936934 in the

amount of $3,374,944.79; accounts payable ACH nos. 029105-029794 in the amount of

$83,356,883.21; accounts payable wire transfer nos. 015460-15467 in the amount of

$6,877,994.11, payroll check nos. 197141-197254 in the amount of $51,466.46; and payroll

ACH nos. 986092-990393 in the amount of $11,489,931.23 for a fund total of

$105,151,219.80.

PORT COMMISSION MEETING MINUTES  Page 3 of 8 
TUESDAY, OCTOBER 13, 2020 
 
Minutes of October 13, 2020, submitted for review on October 22, 2020, and proposed for approval on October 27, 2020. 
 
Request document(s) included an agenda memorandum. 
 
6c.  Authorization for the Executive Director to advertise and execute construction contracts 
for  the  Terminal 30  (T-30) Bulkhead  Stabilization  Project  for  an  estimated  amount  of 
$802,000  additional  funding  with  the  total  project  authorization  of  $1,100,000.  (CIP 
#801155)  
 
Request document(s) included an agenda memorandum and presentation slides. 
 
6d.  Authorization  for  the  Executive  Director  to:  (1)  advertise  and  award  a  major  works 
construction  contract  for  the  Employee  Services  Center  project  at  Seattle-Tacoma 
International  Airport;  (2)  execute  procurement  contract(s)  for  furniture  fixtures  and 
equipment;  and,  (3)  use  Port  crews  to  support  construction.  The  amount  requested 
under this authorization is $5,633,000 out of a total budget of $10,400,000. (CIP #C800934)  
 
Request document(s) included an agenda memorandum and presentation slides. 
 
6e.  Authorization for the Executive Director to execute an Interlocal Agreement (ILA) with 
the Washington Conservation Corps (WCC). This ILA will provide services totaling up to 
$1,500,000 over five (5) years to support regulatory required vegetation management at 
Sea-Tac International Airport (SEA) and other natural resource management actions at 
Port properties. No funding is associated with this authorization.  
 
Request  document(s)  included  an  agenda  memorandum,  draft  interlocal  agreement  and 
presentation slides. 
 
6f.  Authorization for the Executive Director to (1) proceed with construction of the power 
improvements  for  Dock-E  at  Harbor  Island  Marina  (HIM)  and  (2)  use  Port  crews  to 
construct the project. The amount of this request is $165,000 for a total estimated project 
cost of $450,000. (CIP #C801200)  
 
Request document(s) included an agenda memorandum and presentation slides. 
 
6g.  Authorization for the Executive Director to (1) amend a purchased services contract to 
maintain  the  temporary  traffic  signal  for  a  total  contract  value  above  $300,000,  (2) 
advertise  and  award  a  major  public  works  contract,  and  (3)  authorize  an  additional 
$9,936,410 for the construction of the Air Cargo Road Safety Improvements project at 
Seattle-Tacoma International Airport for a total estimated project cost of $13,500,000. 
(CIP #C102162)  
 
Request document(s) included an agenda memorandum and presentation slides. 
 
6h.  Authorization for the Executive Director to (1) execute a contract for Architecture and 
Engineering (A&E) services in the amount not-to-exceed $4,500,000. The amount of this 
request  is  $4,850,000  for  a  total  estimated  project  cost  of  $300M-$400M.  The  Main 
Terminal Infrastructure Upgrades project was briefed to Commission on September 22, 

PORT COMMISSION MEETING MINUTES Page 4 of 8

TUESDAY, OCTOBER 13, 2020

Minutes of October 13, 2020, submitted for review on October 22, 2020, and proposed for approval on October 27, 2020.

2020. This is the first of multiple action requests as the project progresses in design and

then construction. (CIP # C801202)

Request document(s) included an agenda memorandum and presentation slides.

The motion, made by Commissioner Calkins, for approval of consent items 6a, 6b, 6c, 6d, 6e,

6f, 6g, and 6h carried by the following vote:

In favor: Bowman, Calkins, Cho, Felleman, Steinbrueck (5)

Opposed: None (0)

7. SPECIAL ORDERS of BUSINESS

7a. Motion 2020-19: To direct the Executive Director to examine Port operations and policies

for sources of racial bias and discrimination and to develop programs and policies

eliminating inequity in all aspects of the organization.

Presentation/Request document(s) included a draft motion.

Presenter(s) Bookda Gheisar, Senior Director, Office of Equity, Diversity and Inclusion; and

LeeAnne Schirato, Commission Specialist

Commission Clerk Michelle M. Hart read Item No. 7a into the record.

Executive Director Metruck introduced the item and presenters.

Ms. LeeAnne Schirato and Ms. Bookda Gheisar provided a presentation on Motion 2020-19,

sponsored by Commissioner Sam Cho. Additional speakers included: Mr. Mian Rice and

Ms. Dawn Hunter.

Commissioner Cho spoke regarding addressing racial equity as a whole; development of the motion

from the bottom- up- with input from stakeholders throughout the Port; and taking next steps into the

conversation of equity, diversity, and inclusion.

Members of the Commission discussed building on the work of the Office of Equity, Diversity, and

Inclusion and public comment received from El Centro DeLa Raza.

The motion for approval of agenda item 7a, made by Commissioner Cho, carried by the

following vote:

In favor: Bowman, Calkins, Cho, Felleman, Steinbrueck (5)

Opposed: None (0)

PORT COMMISSION MEETING MINUTES Page 5 of 8

TUESDAY, OCTOBER 13, 2020

Minutes of October 13, 2020, submitted for review on October 22, 2020, and proposed for approval on October 27, 2020.

8. AUTHORIZATIONS and FINAL ACTIONS

8a.

Introduction of Resolution No. 3778: a resolution of the Port of Seattle Commission

amending Resolution Nos. 3761, 3742, 3744, and 3754, regarding bylaws governing the

organization and transaction of business of the Port of Seattle Commission.

9. PRESENTATIONS, REPORTS, and STAFF BRIEFINGS

9a. 2021 Maritime and EDD Operating & CIP Budgets and Portwide Rollup Briefing

Presentation document(s) included an agenda memorandum and presentation slides.

Presenter(s): Dan Thomas, Chief Financial Officer;

Stephanie Jones Stebbins, Managing Director, Maritime

Dave McFadden, Managing Director, Economic Development;

Michael Tong, Director, Corporate Budget; and

Kelly Zupan, Director, Seaport Finance and Budget

Commission Clerk Michelle M. Hart read Item No. 9a into the record.

Executive Director Metruck introduced the item and presenters.

A presentation was provided by Ms. Stephanie Jones Stebbins addressing the 2021 Maritime and

EDD Operating budgets. The report addressed:

• Century Agenda driven plans and budgets;

• maritime priorities in 2021; and

• SWOT summary strengths, weaknesses, opportunities, and threats;

Mr. Kelly Zupan addressed:

• the maritime budget bottom line compared to 2020, budget drivers, and reevaluating the

2024 goal of net positive NOI;

• maritime revenues and expenses;

• the 2021 maritime budget summary;

• maritime division financial trends;

• cruise operations;

• recreational boating;

• Elliott Bay fishing and commercial operations;

• ship canal fishing and operations;

• maritime portfolio management;

• Grain terminal goals;

• marine maintenance;

• maritime environment and sustainability – 2021 proposed budget and comparisons;

Item 8a was reordered to be the last item of business addressed on the agenda.

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TUESDAY, OCTOBER 13, 2020

Minutes of October 13, 2020, submitted for review on October 22, 2020, and proposed for approval on October 27, 2020.

• maritime environment and sustainability 2021 business plan highlights;

• program changes/cost reductions highlights; and

• the Maritime division FTE summary.

Members of the Commission discussed:

• maritime marketing;

• marine education and boating around endangered whales;

• Quiet Sound funding in next year’s budget; and

• Service allocation cuts in maritime requested by the Northwest Seaport Alliance.

Mr. Dave McFadden continued the budget presentation and presented information regarding the

Economic Development Division’s SWOT analysis.

Mr. Kelly Zupan presented information regarding:

• the Economic Development Division summary;

• economic development revenues and expenses;

• the Economic Development Division P & L Summary; and

• division financial trends and portfolio management financial trends.

Mr. Dave McFadden spoke regarding diversity in contracting, tourism, real estate development and

management, and economic development and innovation partnerships.

Commission discussed ensued regarding:

• aspects of tourism, including enplanements;

• receiving additional information on how the Port promotes tourism;

• tribal participation in women and minority business enterprise (WMBE); and

• receiving more detail on categories for the Economic Development Division for general

expenses.

Executive Director Metruck discussed the budget timeline and Capital Improvement Program (CIP)

priorities.

Mr. Dan Thomas presented information regarding 2021 – 2025 capital capacity key assumptions;

reduced forecasted capacity and a revised CIP with a continued 3 percent levy increase.

Members of the Commission discussed how levy funds are used and whether or not to continue a 3

percent increase.

The budget presentation concluded with a portwide operating and comprehensive budget summary;

the 2021 – 2025 CIP summary; and next steps in the budget process.

9b. International Arrival Facility Progress Briefing (CIP #C800583)

Presentation document(s) included an agenda memorandum and presentation slides.

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TUESDAY, OCTOBER 13, 2020

Minutes of October 13, 2020, submitted for review on October 22, 2020, and proposed for approval on October 27, 2020.

Presenter(s): Dave Soike, Chief Operating Officer;

Charles Goedken, Senior Manager Operational Readiness and Activation;

Tyler Symbol, Construction Manager;

Sara Mitchell, Resident Engineer;

Brian Marshall, Deputy Program Manager

Brian Ahern, Clark Construction, Vice President;

Brett Ernest, Clark Construction and Vice President; and

Bill Calhoun, Clark Construction, Vice Chairman

Commission Clerk Michelle M. Hart read Item No. 9b into the record.

Mr. Dave Soike introduced the item and presenters.

Presenters provided information regarding:

• project progress (photos of progress were provided);

• LEED, cost, and schedule;

• Operational readiness and activation; and

• Design-builder comments.

Commission discussion ensued regarding if there is a date-certain for opening day of the

International Arrivals Facility. Staff advised that there is no hard date at this time, however, opening

is anticipated for April/May 2020.

8. AUTHORIZATIONS and FINAL ACTIONS

8a. Introduction of Resolution No. 3778: a resolution of the Port of Seattle Commission

amending Resolution Nos. 3761, 3742, 3744, and 3754, regarding bylaws governing the

organization and transaction of business of the Port of Seattle Commission.

Request document(s) included an agenda memorandum, presentation slides, draft resolution,

redline/blueline document, travel authorization policy, and sectional analysis. An adopted version of

Resolution 3778 will be made available upon adoption.

Presenter(s): Michelle M. Hart, MMC, Commission Clerk

The motion for approval of agenda item 8a and introduction of Resolution No. 3778, made by

Commissioner Calkins, carried by the following vote:

In favor: Bowman, Calkins, Cho, Steinbrueck (4)

Opposed: None (0)

Absent for the vote: Felleman (excused from the remainder of the meeting.)

10. QUESTIONS on REFERRAL to COMMITTEE – None.

PORT COMMISSION MEETING MINUTES Page 8 of 8

TUESDAY, OCTOBER 13, 2020

Minutes of October 13, 2020, submitted for review on October 22, 2020, and proposed for approval on October 27, 2020.

11. RECESS INTO EXECUTIVE SESSION AND ADJOURNMENT

At this time, the Commission recessed into Executive Session per Section 2 of these minutes. The

meeting immediately adjourned at the end of the session, which lasted approximately 65 minutes,

and no action was taken.

Prepared: Attest:

Michelle M. Hart, Commission Clerk Sam H. Cho, Commission Secretary

Minutes approved: October 27, 2020.