COMMISSION

AGENDA MEMORANDUM Item No. 6b

ACTION ITEM Date of Meeting September 8, 2020

DATE: September 1, 2020

TO: Steve Metruck, Executive Director

Pursuant to RCW 42.24.180, “the Port’s legislative body” (the Commission) is required to approve in a public

meeting, all payments of claims within one month of issuance.

OVERSIGHT

All these payments have been previously authorized either through direct Commission action or delegation of

authority to the Executive Director and through his or her staff. Detailed information on Port expenditures is

or contract—if they are below the thresholds the Executive Director is delegated authority to approve them.

Expenditures are monitored against budgets monthly by management and reported comprehensively to the

Commission quarterly.

COMMISSION AGENDA – Action Item No. 6b

Meeting Date: September 8, 2020

Page 2 of 3

Effective internal controls over all Port procurement, contracting and disbursements are also in place to

ensure proper central oversight, delegation of authority, separation of duties, payment approval and

invoices and 6,332 accounting expense transactions. About 94 percent of the accounts payable payments made

in the month fall into the Construction, Employee Benefits, Payroll Taxes, Contracted Services, Utility Expenses,

and Environmental Remediation expense categories. Net payroll expense for the month of August was

$11,554,927.51. The following chart summarizes the top expense categories by total spend.

Category Payment Amount

COMMISSION AGENDA – Action Item No. 6b

Meeting Date: September 8, 2020

Page 3 of 3

Appropriate and effective internal controls are in place to ensure that the above obligations were processed in

accordance with Port of Seattle procurement/payment policies and delegation of authority.

At a meeting of the Port Commission held on September 8, 2020 it is hereby moved that, pursuant to RCW