Template revised January 10, 2019.
COMMISSION
AGENDA MEMORANDUM
Item No.
6h
ACTION ITEM
Date of Meeting
July 28 2020
DATE: July 20, 2020
TO: Stephen P. Metruck, Executive Director
FROM: Stuart Mathews, Director, Aviation Maintenance
Jinah Kim, Senior Manager, Aviation Maintenance
SUBJECT: Enhanced TSA Checkpoint and Baggage Screening Area Cleaning
Amount of this request:
$2,700,000
Total estimated project cost:
$2,700,000
ACTION REQUESTED
Request Commission Authorization for the Executive Director to: amend a service contract for
Airport Custodial Services to provide enhanced cleaning and sanitation for Transportation
Security Administration (TSA) Checkpoints and Baggage Screening Areas as requested by the TSA.
The additionally requested cleaning and sanitization work is estimated to cost $2.7 million.
EXECUTIVE SUMMARY
The TSA has requested enhanced cleaning at Checkpoints and Baggage Screening Areas under
their purview to reduce the risk of COVID-19 transmissions. The service is requested to start
immediately upon approval and is currently scheduled to end on December 31, 2020.
The TSA funding has been appropriated and TSA has established a reimbursement process for
airports that experience an increased cleaning and sanitization requirement based on the
enhanced TSA requirements, including proactive custodial services to mitigate COVID-19
transmission. All reimbursements must receive TSA approval.
JUSTIFICATION
Congress, as part of the "Coronavirus Aid, Relief, and Economic Security Act" or the "CARES Act"
has appropriated supplemental funding to pay for requested enhanced cleaning and sanitation
of TSA Checkpoints and Baggage Screening Areas in alignment with the local and state health
department and the Centers for Disease Control and Prevention (CDC) guidelines for COVID-19.
COMMISSION AGENDA – Action Item No 6h.
Page 2 of 5
Meeting Date: July 28, 2020
Template revised June 27, 2019 (Diversity in Contracting).
TSA has published specific cleaning/sanitization and frequency standards for enhanced cleaning
and sanitation of the security checkpoints and baggage screening areas. This cleaning is
supplemental to the daily/nightly general cleaning. These standards include specific tasks and
cleaning frequencies requested by TSA that are above the standard cleaning performed by the
Airport.
The additional cleaning and sanitation effort is in alignment with and supported by our
FlyHealthy@SEA strategy, and is expected to assist in returning customer confidence in air travel.
The enhanced services would be a visible reminder regarding cleanliness and sanitation level of
the high touch point items and services at the Checkpoints.
DETAILS
The cost for the additional cleaning and sanitation will be reimbursed by TSA through the CARES
Act. The most impactful task among the requested cleaning and sanitation tasks is a request for
hourly sanitation of Divestiture Bins/Bowls. This labor-intensive requirement generates the need
for a full-time employee at each screening lane operating during the operation hours. Those
operational hours can range from 8 hours to 24 hours per lane. This task accounts for
approximately 93% of the costs.
The cost estimate of $2,700,000 is a conservative estimate, based on an estimated 20 lanes being
in operation approximately two and one-half shifts per day on average. Costs incurred will be
based on actual hours of service performed. TSA reimbursements will be based on these actual
costs as well.
The port is seeking quotes from the two existing custodial service providers. Rational for the
limited competitive process is due to the immediate need to start the cleaning service and that
the current custodial service providers are familiar with the airport, have staff already badged
and onsite. Staff will be receiving quotes and are awarding after taking all applicable criteria into
consideration (price and staff availability).
Airlines are supportive of this enhanced service to raise the confidence of their customers in
traveling through Seattle-Tacoma International Airport (SEA).
Scope of Work
The detailed scope of work as requested by the TSA is attached at the end of this memo.
Schedule
Activity
Receive Quotes
Award Contract Amendment
Complete Services
COMMISSION AGENDA – Action Item No 6h.
Page 3 of 5
Meeting Date: July 28, 2020
Template revised June 27, 2019 (Diversity in Contracting).
ALTERNATIVES AND IMPLICATIONS CONSIDERED
Alternative 1 – Provide only the general cleaning that would not cost additional expense
Cost Estimate: $0.00
Pros:
1. This alternative eliminates the need to modify the contracts and manage through the
CARES Act reimbursement process, which will require Port resources to complete.
Cons:
1. This approach does not help in the effort to improve customer confidence in air travel.
2. The opportunity would be missed to enhance the services at SEA that will be
experienced at other airports.
This is not the recommended alternative.
Alternative 2 – Amend and execute the contract only to provide the bin and bowls cleaning and
sanitization
Cost Estimate: $2.55 million (to be reimbursed by TSA through the CARES Act)
Pros:
1. This alternative provides a significant portion of the enhanced services as requested
by TSA, providing the visible reminder regarding the cleaning and sanitation of bins
and containers used at TSA checkpoints.
2. This alternative supports the FlyHealthy@SEA strategy to enhance customer
confidence in flying through SEA.
3. This alternative aligns with the requirements of the TSA, allowing for the
reimbursement of these costs through the CARES Act reimbursement process.
Cons:
1. This alternative does not provide the full level of enhance service at all the high touch
points or surfaces in all areas of the checkpoints.
2. This alternative creates demand for Port resources to manage the contracts and the
reimbursement process that the Port did not forecast or plan for.
This is not the recommended alternative.
COMMISSION AGENDA – Action Item No 6h.
Page 4 of 5
Meeting Date: July 28, 2020
Template revised June 27, 2019 (Diversity in Contracting).
Alternative 3 - Amend and execute a service contract for enhanced services to provide TSA all
requested additional cleaning and sanitation at checkpoints and baggage screening areas.
Cost Estimate: $2.7 million (to be reimbursed by TSA through the CARES Act)
Pros:
1. This alternative allows for the contractor to provide the full suite of enhanced services that
TSA requested under the local/state and CDC requirements providing the visible reminder
regarding the cleaning and sanitation of bins, containers and surfaces used at TSA
checkpoints.
2. This alternative supports the FlyHealthy@SEA strategy to enhance customer confidence in
flying through SEA.
3. This alternative aligns with the requirements of the TSA, allowing for the reimbursement of
these costs through the CARES Act reimbursement process.
4. Cons:
5. This alternative creates demand for Port resources to manage the contracts and the
reimbursement process that the Port did not forecast or plan for.
This is the recommended alternative.
FINANCIAL IMPLICATIONS
Annual Budget Status and Source of Funds
The additional custodial costs authorized by this request will increase the Aviation operating and
maintenance costs for 2020 by $2.7 million. Since the Port assumes these costs will be
reimbursed by TSA, there will be no net increase to airline costs (CPE) and no impact on the Port’s
net income.
ATTACHMENTS TO THIS REQUEST
Detailed cleaning schedule provided by TSA.
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS
None
COMMISSION AGENDA – Action Item No 6h.
Page 5 of 5
Meeting Date: July 28, 2020
Template revised June 27, 2019 (Diversity in Contracting).
TSA Cleaning and Sanitation Standards:
Area/Screening Equipment Area to be cleaned Cleaning Materials/Products Frequency
Checkpoint Screening Area
Non-TSE high touched surface areas to
include: tables, doorknobs, light switches,
countertops, handles, desks, phones, chairs,
keyboards, and floors.
70% isopropyl alcohol
OR bleach-containing disinfectant wipes
OR other EPA-Registered Household
Disinfectants
Daily
Private Screening Area
Non-TSE high touched surface areas to
include: tables, doorknobs, light switches,
countertops, handles, desks, phones, chairs,
keyboards, and floors.
70% isopropyl alcohol
OR bleach-containing disinfectant wipes
OR other EPA-Registered Household
Disinfectants
Daily
Recomposure Area Benches, chairs
70% isopropyl alcohol
OR bleach-containing disinfectant wipes
OR other EPA-Registered Household
Disinfectants
Daily
Hand Sanitization Stations (Before and After Checkpoint) Refill hand sanitizer Approved hand sanitizer solution Daily
Trash Receptacles n/a; empty trash receptacles n/a Twice daily
Carpets (Vacuum) n/a n/a Daily
Carpets (Shampoo) n/a n/a Every two weeks
Carpets (Hot Water Extract) n/a n/a Monthly
Plexiglas Shielding (TDC,Divest, Baggage Claim, Bag Drop Off) All person-facing acrylic surfaces
Commercially available plastic cleaner/polisher and
70% isopropyl alcohol and cloth
Weekly (Plastic polish)
Daily (Alcohol)
Floors n/a n/a Daily
Divestiture/Recomposure Tables
Divestiture/Recomposure Tables (Stainless Steel) Surface Areas 70%-90% isopropyl alcohol Hourly
Divestiture Bins/Bowls
Divestiture Bins/Bowls All Manufacturers Surface Areas
70%-90% isopropyl alcohol
OR pre-moistened wipes containing EPA-
approved disinfectant
Hourly
AT X-Ray Unit
AT X-Ray Unit Smiths Conveyor Belt
Pre-moistened wipes containing EPA-approved
disinfectant
Twice Daily
All AT and CT Equipment Manufacturers Stainless Steel side rails 70%-90% isopropyl alcohol Hourly
AT X-Ray Unit Conveyor Belt 70%-90% isopropyl alcohol Twice Daily
Automated Screening Lane (ASL)
Automated Screening Lane (ASL) All Vendors
Side Railing
Pre-moistened wipes containing EPA-approved
disinfectant
Hourly
Advanced Imaging Technology (AIT)
Advanced Imaging Technology (AIT) AIT Interior Area 70%-90% isopropyl alcohol Daily
Advanced Imaging Technology (AIT) AIT External Surface 70%-90% isopropyl alcohol Daily
Walk Through Metal Detector (WTMD)
Walk Through Metal Detector (WTMD) WTMD External Surface
70-90% Isopropyl Alcohol and cloth Daily
The following cost estimate is based on the service start on 08/01/2020 through 12/31/2020
1. TSA Checkpoint Cleaning: includes all surface cleaning, and waste
receptacle services
170,000.00$
2. TSA Hourly bin cleaning 2,500,000.00$
3. TSA Checkpoint and Bin Cleaning Electrostatic Sprayers, cleaning
equipment, chemical and materials
50,000.00$
2,720,000.00$