COMMISSION

AGENDA MEMORANDUM Item No. 6b

ACTION ITEM Date of Meeting July 14, 2020

DATE: July 6, 2020

TO: Steve Metruck, Executive Director

Pursuant to RCW 42.24.180, “the Port’s legislative body” (the Commission) is required to approve in a public

meeting, all payments of claims within one month of issuance.

OVERSIGHT

All these payments have been previously authorized either through direct Commission action or delegation of

authority to the Executive Director and through his or her staff. Detailed information on Port expenditures is

provided to the Commission through comprehensive budget presentations as well as the publicly released

Expenditures are monitored against budgets monthly by management and reported comprehensively to the

Commission quarterly.

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Effective internal controls over all Port procurement, contracting and disbursements are also in place to

ensure proper central oversight, delegation of authority, separation of duties, payment approval and

documentation, and signed perjury statement certifications for all payments. Port disbursements are also

payments made in the month fall into the Construction, Employee Benefits, Payroll Taxes, Contracted Services,

Janitorial Services, Leasehold Taxes and Utility Expenses categories. Net payroll expense for the month of June

was $11,760,292.07. The following chart summarizes the top expense categories by total spend.

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Appropriate and effective internal controls are in place to ensure that the above obligations were processed in

accordance with Port of Seattle procurement/payment policies and delegation of authority.