Template revised April 12, 2018.
COMMISSION
AGENDA MEMORANDUM
Item No.
6c
ACTION ITEM
Date of Meeting
May 12, 2020
DATE: May 1, 2020
TO: Stephen P. Metruck, Executive Director
FROM: Krista Sadler, Director Technology Delivery
SUBJECT: Technology Consulting Services Contract Authorization (Short Form)
Amount of this contract:
$5,000,000
ACTION REQUESTED
Request Commission authorization for the Executive Director to execute an indefinite delivery,
indefinite quantity (IDIQ) contract for technology contractors as needed to support systems,
projects, and services for a total amount not to exceed $5,000,000, with a contract ordering
period not to exceed five years. There is no funding request associated with this authorization.
SUMMARY
The Information and Communication Technology (ICT) Department must intermittently utilize
information technology contractors whenever specific services or unique technical skills are
required or additional resources are needed temporarily for project delivery. In the past,
examples of specialized systems skills have included wireless network redesign, and upgrades
to Maximo, PeopleSoft and SharePoint. Resource requirements for these specialized services
and skills can fluctuate significantly with project workloads and system maintenance
requirements. It is therefore impractical to hire full time staff to meet these short-term
specialized needs. In addition, there are numerous occasions where these specialized skills are
needed on short notice to resolve problems, implement a necessary system enhancement, or
quickly meet an unanticipated compliance issue. To more effectively meet these needs, the
Commission has previously authorized ICT to utilize IDIQ contracts four times over the past
fourteen years to streamline the process of hiring temporary contractors to supplement Port
technical staff.
IDIQ contracts provide the Port with the flexibility to meet business requirements as they arise
by issuing individual service directives to accomplish tasks within a general, pre-defined scope
of work on an as needed basis for a fixed period and a maximum contract amount. ICT is
working with the Diversity in Contracting Department to determine the appropriate women-
and-minority-owned business enterprise (WMBE) aspirational goal.
There are no attachments to this memo.
