Template revised April 12, 2018.
COMMISSION
AGENDA MEMORANDUM
Item No.
6c
ACTION ITEM
Date of Meeting
April 14, 2020
DATE: April 3, 2020
TO: Stephen P. Metruck, Executive Director
FROM: Eileen Francisco, Acting Director, Aviation Facilities and Capital Programs
Wayne Grotheer, Director, Aviation Project Management Group
SUBJECT: Professional Services Contract for the Airport Terminal Solid Waste Project (CIP
#C800945) (Short Form)
Amount of this request:
$600,000
Total estimated project cost:
$6,400,000
ACTION REQUESTED
Request Commission authorization for the Executive Director to execute a contract for the
Terminal Solid Waste Project at the Seattle-Tacoma International Airport for an estimated value
of $1,500,000. The amount of this request is $600,000 with a total project estimated project
cost of $6,400,000.
SUMMARY
The purpose of the project is to expand capacity and improve sanitary conditions of the
Airport’s terminal solid waste (garbage, recycling, and compost) infrastructure. The project
addresses regulatory requirements identified during recent Food and Drug Administration
(FDA) site visits. The purpose of this request is to obtain authority to award a project specific
design contract. Commission approved the design and preparation of bid documents for the
project on October 8, 2019.
The initial design strategy for this project was to utilize an existing Indefinite Delivery Indefinite
Quantity (IDIQ) professional services contract. Due to the complex nature of the project’s
multiple locations and timeline requirements, design fee proposals from several existing on-call
design consultants exceeded expected costs and the limits of the IDIQ contract’s available
capacity. This Commission authorization allows for a new, competitively selected, project-
specific contract to design this project. This action ensures a quality and cost effective design
approach through a consistent designer for the life of the project.
This procurement will have a 10% Diversity in Contracting aspirational goal. Staff anticipates
that the project will be delayed approximately nine months and the project cost will increase
slightly but will not have a revised estimate until further into design.
COMMISSION AGENDA – Action Item No. __6e__ Page 2 of 2
Meeting Date: April 14, 2020
Template revised September 22, 2016; format updates October 19, 2016.
FINANCIAL IMPLICATIONS
Cost Estimate/Authorization Summary
Capital
Expense
Total
COST ESTIMATE
Original estimate
$6,200,000
$200,000
$6,400,000
AUTHORIZATION
Previous authorizations
$1,350,000
$50,000
$1,400,000
Current request for authorization
$600,000
$0
$600,000
Total authorizations, including this request
$1,950,000
$50,000
$2,000,000
Remaining amount to be authorized
$4,250,000
$150,000
$4,400,000
Annual Budget Status and Source of Funds
This project, CIP C800945, was included in the 2020-2024 capital budget and plan of finance
with a budget of $6,200,000. The funding source would be future revenue bonds.
ATTACHMENTS TO THIS REQUEST
None.
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS
October 8, 2019 – The Commission authorized the Executive Director to design and prepare
construction documents for Terminals Solid Waste Project. At that time the total
estimated project cost was $6,400,000.
