Template revised April 12, 2018.
COMMISSION
AGENDA MEMORANDUM
Item No.
6e
ACTION ITEM
Date of Meeting
February 25, 2020
DATE: February 13, 2020
TO: Stephen P. Metruck, Executive Director
FROM: Dave Soike, COO
Ed Weitz, Capital Baggage Program Leader
SUBJECT: Agreement with Transportation Security Administration (TSA) for International
Arrivals Facility (IAF)
ACTION REQUESTED
Request commission authorization for the Executive Director to execute an agreement with the
Transportation Security Administration for maintenance and facility needs associated with
operation of the TSA baggage screening machines, to procure two federally approved crane
hoists, and execute agreements with TSA rigging companies at a cost of $200,000 for Seattle-
Tacoma International Airport to aid federal government contractors in case the International
Arrivals Facility screening machines require heavy maintenance.
EXECUTIVE SUMMARY
The IAF Design-Builder’s installation of baggage inspection machines did not meet the overall
intent of the TSA specifications. Port staff helped mitigate cost exposure for the program and
design-builder by negotiating an alternate means for heavy maintenance activities. Port staff
mitigation enabled the design-builder to avoid having to replace overhead structural steel above
the machines.
The mitigation required negotiation by the TSA and its maintenance contractors. The negotiated
agreement requires the Port to relocate the machines to a suitable location using certified rigging
companies and acquire special crane hoists to aid federal maintenance contractors make repairs
to the machines.
An intergovernmental agreement requires commission authorization according to Port
delegation of authority policy. Earlier authorized IAF budget will be used to acquire the two
cranes, therefore no additional financial budget authorization is required or included within this
request. In the event that heavy maintenance repairs are needed in the future, the costs for
utilizing rigging company services would be covered by the Airport’s operational budget.
JUSTIFICATION
COMMISSION AGENDA – Action Item No. __6e__ Page 2 of 3
Meeting Date: February 25, 2020
Template revised September 22, 2016.
International passenger service requires travelers’ bags to be scanned by TSA machines.
Operational integrity requires that maintenance can be performed on the scanning machines.
Customer service and operational needs require that the Port acquire federally approved cranes,
and execute agreements with the TSA and selected federal contractors to perform maintenance
on the machines owned by the federal government.
ATTACHMENTS TO THIS BRIEFING
(1) Diagram of a Crane
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS
January 28, 2020 – IAF Progress Briefing
June 25, 2019 – IAF Progress Briefing
February 26, 2019 – IAF Progress Briefing
September 25, 2018 - Authorized a Guaranteed Maximum Price (GMP)
September 11, 2018 – The Commission received a comprehensive briefing regarding the
program and Guaranteed Maximum Price negotiated with the design-builder.
March 27, 2018 – The Commission was briefed on IAF progress.
November 14, 2017 – The Commission was briefed on 3
rd
quarter 2017 progress.
August 15, 2017 – The Commission authorized the balance of IAF funding in a joint request
with the NSAT project.
March 28, 2017 - The Commission authorized additional IAF funding.
October 11, 2016 – The Commission authorized IAF to add balance of Phase 2 for
accelerated execution.
September 27, 2016 – The Commission was briefed on IAF reconsidering phasing and project
update.
September 13, 2016 – The Commission authorized IAF FAA reimbursement agreement.
July 12, 2016 – The Commission authorized IAF to add Phase 2 scope to meet continuing rapid
growth.
June 28, 2016 – The Commission was briefed on two additional international aircraft gates at
IAF to meet continuing rapid growth briefing.
May 17, 2016 – The Commission was briefed on Plan of Finance update.
April 26, 2016 – The Commission was briefed on IAF 1Q2016 update.
February 9, 2016 - The Commission was briefed on IAF 4Q2015 update.
December 8, 2015 – IAF Guaranteed Maximum Price (GMP) Development Period
authorization (presented in combination with NSAT authorization request).
November 10, 2015 – The Commission was briefed on IAF update.
August 11, 2015 – The Commission lead a special meeting, roundtable with airline
representatives.
July 28, 2015 – The Commission lead an IAF forum.
July 14, 2015 – The Commission lead an IAF forum.
June 23, 2015 – The Commission authorized execution of the IAF Design-Build Contract.
May 26, 2015 – The Commission approved IAF preliminary funding plan motion.
COMMISSION AGENDA – Action Item No. __6e__ Page 3 of 3
Meeting Date: February 25, 2020
Template revised September 22, 2016.
April 28, 2015 – The Commission authorized a service agreement for Commissioning
Services.
April 28, 2015 – The Commission authorized execution of a lease agreement with SEATAC
VENTURES 2010 LLC for IAF program management office space near Sea-Tac International
Airport.
February 24, 2015 – The Commission authorized a service agreement for IAF consultant
program leader.
January 27, 2015 – The Commission was briefed on IAF funding plan.
January 27, 2015 – The Commission approved IAF request for proposals advertisement.
January 13, 2015 – The Commission was briefed on IAF update.
December 2, 2014 – The Commission was briefed on IAF scope and budget update.
October 28, 2014 – The Commission was briefed on IAF 3Q2014 update.
August 19, 2014 – The Commission was briefed on IAF 2Q2014 update.
August 5, 2014 – The Commission authorized IAF request for qualifications advertisement.
July 22, 2014 – The Commission was briefed on IAF progress.
June 10, 2014 – The Commission was briefed on IAF 1Q2014 update.
May 6, 2014 – The Commission was briefed on IAF project delivery.
April 22, 2014 – The Commission was briefed on capital program.
March 11, 2014 – The Commission authorized IAF master planning.
February 25, 2014 – The Commission was briefed on IAF program.
November 19, 2013 – The Commission authorized IAF construction management, testing and
inspection; surveying and locating and safety service agreements.
July 23, 2013 – The Commission authorized IAF project and program support; and price
factor design-build methodology.
July 9, 2013 – The Commission was briefed on IAF.
July 9, 2013 – The Commission was briefed on alternative public works contracting.
April 9, 2013 – The Commission was briefed on IAF.
June 26, 2012 – The Commission was briefed on airport terminal development challenges at
Seattle-Tacoma International Airport.
June 14, 2011 – The Commission was briefed on international air service growth and future
facility.
February 2, 2010 – The Commission was briefed on South Satellite passenger growth and
facility considerations, Delta’s proposed airline lounge and other possible future aviation
projects.
