Template revised April 12, 2018.
COMMISSION
AGENDA MEMORANDUM
Item No.
6d
ACTION ITEM
Date of Meeting
February 25, 2020
DATE: February 14, 2020
TO: Stephen P. Metruck, Executive Director
FROM: Krista Sadler, Director Technology Delivery
SUBJECT: FAA Reimbursable Agreements for Surface Area Management System (SMS) Project
Amount of Reimbursement:
$120,000
ACTION REQUESTED
Request Commission authorization for the Executive Director to enter into reimbursable
agreements with the Federal Aviation Administration to perform technical and/or engineering
support, design, and implementation services to support the design and installation of a Surface
Area Management System at Seattle-Tacoma International Airport for an estimated amount of
$120,000.
SUMMARY
On June 11, 2019, Port Commission authorized the Surface Area Management project to
procure and implement a system to improve airfield situational awareness and provide forensic
and analytic information on airfield operations at Sea-Tac airport. The solution, selected via a
competitive procurement, includes the installation of sensors in the movement and non-
movement areas of the airfield with potential impacts to Federal Aviation Administration (FAA)-
owned facilities. This authorization allows the Executive Director to enter into agreements with
the FAA for planning activities, requirements and recommendations, and implementation
activities as they relate to FAA facilities.
Funding for this work has been budgeted in the Surface Area Management project, CIP
#800650. No additional funds are requested.
JUSTIFICATION
The purpose of this Agreement between the FAA and the Sponsor is to provide funding for FAA
services limited to labor, travel, and expenses required to perform limited technical and/or
engineering support, design, and implementation services to support the Sponsor’s project to
design and install a Surface Area Management System (SAMS) comprised of approximately 33
remote sensors in the nonmovement and movement areas of the airport with potential impacts
to FAA-owned facilities.
COMMISSION AGENDA – Action Item No. 6d Page 2 of 2
Meeting Date: February 25, 2020
Template revised September 22, 2016; format updates October 19, 2016.
It has been determined that competition with the private sector for provision of such material,
supplies, equipment, and services is minimal; the proposed activity will advance the FAA’s
mission; and the FAA has a unique capability that will be of benefit to the airport while helping
to advance the FAA’s mission.
Scope of Work
The scope of the Reimbursable Agreement supports technical consultation, site visits, feasibility
assessments, project planning, scope definition, development of cost estimate(s), review of
design packages, development of FAA design packages, construction oversight, modification,
removal, and restoration required to address impacted FAA NAS facilities.
The FAA will perform the following activities:
1. Perform planning activities including technical consultation, engineering, design review,
site visits, feasibility assessments, project planning, scope definition, development of
cost estimate(s), development of design packages, and travel in support of the
reimbursable agreement program management.
2. Provide requirements, recommendations, and/or existing documentation related to FAA
facilities impacted by the project.
3. Perform limited implementation activities for the modification, removal, or restoration
of FAA facilities. This may include technical consultation, construction oversight, site
visits, revision of facility drawings, technician overtime, and travel in support of the
reimbursable agreement program management.
4. Provide access to impacted FAA facilities.
ATTACHMENTS TO THIS REQUEST
• There are no attachments to this memo.
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS
• June 11, 2019 - Authorization for the Executive Director to (1) proceed with the airfield
Surface Area Management System project at Seattle-Tacoma International Airport; (2)
execute a contract for required hardware, software, vendor services, and maintenance
for the Surface Area Management System; (3) proceed with design for sensor and
camera installation, (4) use Port staff for implementation; and (5) execute a contract for
up to ten years for license, service, and maintenance fees
