Aviation Standing Committee Charter Page 1 of 4
RESOLUTION 3770 EXHIBIT A
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PORT OF SEATTLE COMMISSION
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AVIATION STANDING COMMITTEE CHARTER
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Proposed February 11, 2020
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I. INTRODUCTION
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A. The Aviation Committee, herein referred to as “the committee,” is a standing committee
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created by the Port of Seattle Commission.
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B. The committee will provide information, advice, and recommendations about fulfilling
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the port’s Century Agenda goals to meet the region’s air transportation needs at Seattle-Tacoma
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International Airport for the next 25 years and encouraging the cost-effective expansion of
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domestic and international passenger and cargo service. The committee will focus on airport
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capital infrastructure programs and review of Century Agenda goals as described further below.
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C. This charter defines the composition, authority, mission, scope, responsibility, and
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meeting structure of this committee.
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II. COMPOSITION
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The Committee will consist of two Port of Seattle commissioners appointed by the commission
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president after consultation with the commission at the beginning of each calendar year in which
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the committee is active.
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III. SCOPE OF WORK
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The work of the Aviation Standing Committee shall include the following:
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A. Develop and provide recommendations to the Commission on policies, programs and
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strategies that advance the Port of Seattle’s Century Agenda Strategy 2: Advance this
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region as a leading tourism destination and business gateway.
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B. Monitor the development of airport infrastructure projects and related planning and
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design.
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C. Review and provide recommendations to the Port of Seattle Commission on the
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implementation of the Ground Transportation Policy Directive.
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D. Review and provide recommendations to the Port of Seattle Commission on airport
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customer service, sound insulation acceleration, the commercial aviation coordinating
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commission and airport dining and retail.
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Item Number: 8a_attach_1
Meeting Date: February 11, 2020
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E. Review and recommend to the Port of Seattle Commission pilot projects/research
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opportunities to develop commission policy directives.
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F. Review and recommend to the Port of Seattle Commission policies to support the
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operation of the airport.
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IV. AUTHORITY
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A. In pursuit of its mission and scope, the committee is not legally authorized to act on behalf
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of the Port of Seattle Commission, but is authorized to conduct the following activities:
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B. Gather information, consider matters within the committee’s scope of work, and provide
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information, advice, and recommendations to the Port of Seattle Commission.
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C. Communicate the priorities of the Port of Seattle Commission.
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D. Engage in outreach efforts and activities to gather information to provide to the Port of
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Seattle Commission.
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E. If the committee determines that to meet its responsibilities it needs the independent
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services of an outside advisor or consultant with aviation infrastructure or operations expertise,
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it may propose the retention of such advisor or consultant to the commission for approval.
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V. DURATION
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The Aviation Committee is standing committee with broad purview over matters related to
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aviation and will continue indefinitely until the commission repeals its charter.
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VI. RESPONSIBILITY
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A. The role of the committee chair(s) shall be to:
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1. Preside at meetings and serve as committee sponsor(s);
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2. Ensure that the committee addresses the purposes described in this charter; and
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3. Set committee meeting agendas.
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B. The Commission Policy Manager is the committee liaison, and commission specialists will
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support the work of the committee as assigned. The role of the committee liaison shall be to:
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1. Regularly update the commission on the work of the committee in memos, individual
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briefings, and public session;
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2. Support the work of the committee;
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3. Develop, manage, and distribute meeting materials;
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4. Provide logistical support including procuring meeting rooms, scheduling, creating
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meeting records, and providing technical assistance; and
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5. Coordinate with the primary executive staff contact to keep the Executive Director
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and Airport Director informed about committee progress.
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C. The Port of Seattle Director of Aviation Facilities and Capital Programs will support the
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committee as the primary executive staff contact. The role of the executive staff contact shall be
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to:
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1. Inform the Executive Director and Aviation Director about committee progress;
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2. Support the committee with timely and responsive information;
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3. Coordinate with other executive staff in support of the committee’s work; and
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4. Serve as a resource for committee deliberation.
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VII. MEETINGS
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A. The committee will meet at least quarterly and will report to the commission in public
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session to provide transparency as to progress made in executing its charter.
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B. Workgroups composed of non-commissioner advisors and subject matter experts may be
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formed by the committee to provide in-depth analysis of issues for the committee and are
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expected to meet as frequently as needed. Workgroup meetings are not considered official
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committee meetings for purposes of establishing a quorum or management of records by the
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commission clerk.
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C. A quorum of the committee is required to conduct official committee business. A quorum
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is defined as the presence of both commissioners assigned to the committee.
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D. Meetings of the Aviation Committee shall be open to the public when required by
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applicable law or the bylaws of the Port of Seattle Commission.
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E. Agendas will be prepared and made available to committee members in advance of
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meetings.
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F. Agendas for updates to the commission to be presented in public session will be published
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as part of regular or special commission meeting notices.
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G. Minutes will be prepared and retained for all meetings of the committee.
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H. Records of committee meetings, including any meeting minutes, shall be provided to the
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commission clerk for appropriate retention in accordance with applicable law and best practices.
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