Digital recordings of the meeting proceedings and meeting materials are available online – www.portseattle.org.
APPROVED MINUTES
COMMISSION SPECIAL MEETING JANUARY 28, 2020
The Port of Seattle Commission met in a special meeting Tuesday, January 28, 2020, in the
International Auditorium at Seattle-Tacoma International Airport, Seattle, Washington.
Commissioners Cho, Felleman, and Steinbrueck were present. Commissioner Calkins participated
by telephone after 12:35 p.m. until arriving in person at 1:35 p.m. Commissioner Bowman was
excused.
1. CALL to ORDER
Pursuant to Article IV, Section 8, of the commission bylaws and the meeting notice previously
published, the meeting convened at 10:30 a.m. to conduct an executive session.
2. EXECUTIVE SESSION pursuant to RCW 42.30.110
The notice posted during the executive session included three matter(s) related to litigation and legal
risk. The time for reconvening was posted as 12:00 noon, in accordance with commission bylaws
and the public meeting notice previously published. Following the executive session, which lasted
approximately 80 minutes, the public meeting reconvened at 12:10 p.m. Commissioner Steinbrueck
led the flag salute.
3. APPROVAL of the AGENDA
Without objection, the preliminary agenda was revised to lay on the table agenda item 6a and to
consider agenda item 7a immediately after agenda item 7b.
4. EXECUTIVE DIRECTOR’S REPORT
Executive Director Steve Metruck previewed items on the day’s agenda and made announcements.
He noted procedures the port was implementing in response to the spread of the Covid-19, or novel
coronavirus. These include multidisciplinary and multiagency coordination and use of common-
sense precautions to avoid the spread of the virus, such as watching for passenger symptoms,
increased disinfection of high-touch areas by custodial staff, encouraging frequent hand washing
and use of hand sanitizer, and additional signage regarding awareness of symptoms and avoidance
procedures. Mr. Metruck also noted the placement over the weekend of the raised passenger bridge
between the new International Arrivals Facility and the South Satellite.
P.O. Box 1209
Seattle, Washington 98111
www.portseattle.org
206.787.3000
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Minutes of January 28, 2020, submitted for review on March 18, 2020, and proposed for approval on March 24, 2020.
5. PUBLIC COMMENT
Public comment was received from the following individual(s):
• Ronnie Lalimo, Unite Here Labor Union, regarding wages and benefits of airline catering
workers.
• Stefan Moritz, Unite Here Labor Union, regarding wages and benefits of airline catering
workers.
• Tom Barnard, SeaTac resident, in opposition to a new cruise facility at Terminal 46.
• Jordan Van Voast, SeaTac resident, in opposition to a new cruise facility at Terminal 46.
• Jan von Lehe, Seattle resident, in opposition to a new cruise facility at Terminal 46.
• Stacy Oaks, 350 Seattle, in opposition to a new cruise facility at Terminal 46.
• Bernedine Lund, Quiet Skies Puget Sound, regarding the environmental analysis for the
Sustainable Airport Master Plan and wages and benefits for airline catering workers.
• In lieu of spoken comment, Sarah Shifley of 350 Seattle submitted written materials in
opposition to a new cruise facility at Terminal 46, which are attached as minutes Exhibit A.
6. UNANIMOUS CONSENT CALENDAR
[Clerk’s Note: Items on the Unanimous Consent Calendar are not individually discussed.
Commissioners may remove items for separate discussion and vote when approving the agenda.]
As noted above, agenda item 6a was laid on the table without objection.
6b. Authorization for the Executive Director to (1) proceed with the Phone System Upgrade
project; (2) execute a contract for software, equipment, vendor implementation services,
and recurring maintenance fees for up to ten years; and (3) use port staff for
implementation. Total project cost for authorization of $3,900,000 is comprised of
$1,900,000 in capital project costs and an estimated $2,000,000 in recurring maintenance
fees for a period of up to ten years. (CIP #C801083).
Request document(s) included an agenda memorandum.
6c. Authorization for the Executive Director to execute one consulting services indefinite
delivery, indefinite quantity contract for testing and air balance and smoke control
system certification services at Seattle-Tacoma International Airport. The contract will
have a three-year ordering period plus an additional two-year renewal option, not to
exceed the amount of $1,600,000. There is no funding request associated with this
authorization.
Request document(s) included an agenda memorandum.
6d. Authorization for the Executive Director to execute (1) up to two indefinite delivery,
indefinite quantity consulting agreements for services related to survey and mapping
services with a cumulative total amount not to exceed $2 million and (2) up to two
indefinite delivery, indefinite quantity consulting agreements for services related to
construction safety management with a cumulative total amount not to exceed $2 million,
in support of various port projects. No funding is associated with this request.
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Request document(s) included an agenda memorandum.
6e. Authorization for the Executive Director to execute amendment of an existing consultant
service agreement for an additional amount not to exceed $150,000, providing support
for the implementation of building information modeling standards.
Request document(s) included an agenda memorandum.
6f. Authorization for the Executive Director to take all necessary steps to dispose of surplus
personal property – one 15-year-old vacuum truck and three mobile 110-ton
preconditioned air units in accordance with the General Delegation of Authority and Port
Policy AC-13.
Request document(s) included an agenda memorandum and presentation slides.
6g. Authorization for the Executive Director to execute a contract to purchase structural
bollards for the Terminal Security Enhancements Phase II Project at Seattle-Tacoma
International Airport. The contract value for the 443 bollards is estimated between $2
million and $3 million. (CIP #C800862).
Request document(s) included an agenda memorandum.
6h. Authorization for the Executive Director to execute an amendment to provide an
additional $2,260,000 in capacity to fund the customer service staffing contract with
Flight Systems Services through December 2020.
Request document(s) included an agenda memorandum and presentation slides.
6i. Adoption of the Port’s 2020 federal legislative agenda as described below, and direction
to staff to advocate for these priorities.
Request document(s) included an agenda memorandum, presentation slides, federal aviation
agenda, and federal maritime agenda.
6j. Approval of the Port Auditor’s payment of the salaries and claims of the Port of Seattle
pursuant to RCW 42.24.180 for payments issued during the period December 1 through
December 31, 2019, as follows: accounts payable check nos. 933136-933640 in the
amount of $9,271,847.27; accounts payable ACH nos. 022456-023342 in the amount of
$69,001,054.39; accounts payable wire transfer nos. 015262-015293 in the amount of
$11,083,102.85, payroll check nos. 195109-195504 in the amount of $332,194.05; and
payroll ACH nos. 944905-949272 in the amount of $11,838,216.55 for a fund total of
$101,526,415.11.
Request document(s) included an agenda memorandum.
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The motion for approval of consent items 6b, 6c, 6d, 6e, 6f, 6g, 6h, 6i, and 6j carried by the
following vote:
In favor: Calkins, Cho, Felleman, Steinbrueck (4)
Absent for the vote: Bowman
As noted above, agenda item 6a was laid on the table without objection.
7. SPECIAL ORDERS of BUSINESS
Pursuant to the revised orders of the day, the commission advanced to consideration of –
7b. Adoption of a Proclamation honoring Mr. Larry Gossett for his decade’s long work and
the impact it has made on King County.
Presentation document(s) included a draft proclamation. The final adopted proclamation is attached.
Presenter(s): Bookda Gheisar, Director, Office of Equity, Diversity, and Inclusion.
Ms. Gheisar and commissioners commented on Mr. Gossett’s political career advocating for the
personal and political wellbeing of marginalized communities across Seattle and King County and
his leadership to adopt the silhouette of Dr. Martin Luther King, Jr., as the symbol of King County.
The motion for adoption of Proclamation 2020-01 carried by the following vote:
In favor: Calkins, Felleman, Gregoire, Steinbrueck (4)
Absent for the vote: Bowman
7a. Annual progress report on port-wide Human Trafficking Strategy implementation.
Presentation document(s) included an agenda memorandum, presentation slides, Motion 2018-01,
and strategy executive summary. Examples of promotional materials were distributed at the time of
the meeting at attached as Exhibit B.
Presenter(s): Tracy Patterson and Chad Aldridge.
The port’s efforts in 2019 to combat human trafficking in response to Motion 2018-01 were
summarized. Noted particularly were new signage in port facilities, including multilingual signage,
and new employee training efforts developed in coordination with Businesses Ending Slavery and
Trafficking (BEST). Video clips of the training geared toward maritime and aviation workers were
shared. It was reported that an internal policy on human trafficking (Policy EX-21) has been
completed.
8. AUTHORIZATIONS and FINAL ACTIONS
8a. Authorization for the Executive Director to (1) use existing job order contracts for
removal of current and future flight path obstructions from non-port properties and
associated replanting of replacement trees; (2) advertise and execute construction
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contracts for replanting of replacement trees; (3) pay fees to the Washington State
Department of Transportation and local jurisdictions for them to perform replanting for
certain obstructions removed from their properties; (4) execute agreements with public
agency and private property owners as needed for purposes of obstruction
management; and (5) acquire those property rights reasonably necessary for
obstruction management and preventing future creation or establishment of airport
hazards. The total cost estimate for this request is $5,895,000 for a total estimated
project cost of $8,500,000.
Request document(s) included an agenda memorandum and presentation slides.
Presenter(s): Marco Milanese, Aviation Community Relations Manager; Steve Rybolt, Senior
Environmental Program Manager; and Chris Coulter, Capital Project Manager.
The background of the program, aimed at removing potentially hazardous obstructions – mostly trees
– from the airport’s flight corridor was described. Reevaluation of the Federal Aviation
Administration’s requirements for designating flight corridor obstructions in 2019 resulted in a new
analysis that significantly reduced the number of trees to be removed. This phase of the program is
focused on trees growing on non-airport properties. It includes execution of agreements with other
public agencies and private property owners. Tree removal is balanced by replanting on a ratio of
four new trees for each removed. It is unclear at this time whether the Washington State Department
of Transportation will replant at this exact ratio, as they have their own policies related to tree removal
and replanting. Every effort will be made to keep the impact to the airport’s neighbors to a minimum.
Various property rights, including permanent easements, will be used to preserve the airport’s safety
interest in keeping the flight corridor free of obstructions.
The motion for approval of agenda item 8a carried by the following vote:
In favor: Felleman, Gregoire, Steinbrueck (3)
Absent for the vote: Bowman, Calkins
8b. Authorization for the Executive Director to (1) execute a construction contract with the
low responsive and responsible bidder for the Baggage Optimization Phase 2 Project at
Seattle-Tacoma International Airport, notwithstanding the low bid exceeding the
estimate at time of bid by more than 10 percent, and (2) authorize an additional
$190,737,800 for Phase 2 construction and Phase 3 design for a total program
authorization of $540,050,000. (CIP #C800612).
Request document(s) included an agenda memorandum and corrected presentation slides.
Presenter(s): Wayne Grotheer, Director, Aviation Project Management; Ed Weitz, Capital Program
Leader; and Chris Sherwood, Construction Manager.
The circumstances surrounding the bids exceeding engineer’s estimate were described. These
included complex sequencing of work, limited work window, and lack of optimal laydown space. The
costs associated with contractor risk of not completing on time included physical movement of
luggage in support of operations at the new International Arrivals Facility. Lessons learned from this
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contracting experience included proposed use of a second independent estimate for large or more
complex projects; improved communication to the commission about project risk; more robust peer
review of similar projects at other airports; recommended periodic review and evaluation of
contracting methods for phased projects; and evaluation of potential cost estimate increase factors
for large, complex projects. It was noted that airline revenues fund the baggage optimization efforts.
The motion for approval of agenda item 8b carried by the following vote:
In favor: Calkins, Felleman, Gregoire, Steinbrueck (4)
Absent for the vote: Bowman
8c. Adoption of Resolution No. 3768, as amended: A resolution of the Port of Seattle
Commission establishing a Sustainable Evaluation Framework Policy Directive.
Request document(s) included an agenda memorandum, draft resolution, draft policy directive,
capital and sustainable framework roadmap, and procedures diagram. A copy of the final draft of
Resolution No. 3768 is attached.
Presenter(s): Aaron Pritchard, Commission Policy Manager.
Previously, Resolution No. 3768 was introduced and amended on November 19, 2019.
The Sustainable Evaluation Framework refers to a set of project evaluation criteria intended to help
the port achieve its sustainability goals. These are supplemental to the traditional criteria such as
return on investment or total cost of ownership and are intended to be applied to all capital project
decisions and selected key operational decisions. The seven criteria defined in the policy directive
include the following:
• Reduce greenhouse gas emissions
• Increase resilience
• Protect health and the environment
• Support local economic development
• Advance innovation
• Leverage partnerships
• Advance equity
The following Amendments 2, 3, 4, and 5 were moved and seconded as a group:
AMENDMENT 2
In Exhibit A to Resolution 3768, Section 5, insert the following new Subsections E and F and
renumber the remaining subsections:
E. The Executive Director or delegate shall consult with the Energy and Sustainability Committee
on alternatives identified in the Sustainable Design Strategy at or before 30 percent design.
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F. The Executive Director shall consult the commission on key operational decision alternatives
where there are significant GHG, sustainability, or cost implications.
AMENDMENT 3
In Exhibit A to Resolution 3768, Section 6, lines 196-198, delete subsection (D) and insert instead
the following:
D. By June 30, 2021, present to the commission recommendations for incorporating equity and
resiliency considerations into the Sustainable Evaluation Framework or the final Sustainable
Evaluation Framework Guidance Document.
When developing recommendations on resiliency, the Executive Director shall consider the following
definition: “Resiliency is the capacity to adapt to changing conditions and to maintain or regain
functionality and vitality in the face of stress or disturbance. It is the capacity to bounce back after a
disturbance or interruption.”
AMENDMENT 4
SECTION 1.
In Exhibit A to Resolution 3768, delete the purpose statement of Section 1 in its entirety (lines 6-17)
and insert instead the following:
This policy will advance the port’s Century Agenda strategy to be the greenest and most energy
efficient port in North America and the corresponding objectives, including reducing greenhouse gas
emissions by conserving energy and/or using renewable energy.
The Port of Seattle Commission finds that to advance these goals and objectives, it is necessary to
institute a port-wide process that reduces the environmental and societal impacts associated with
capital projects and key operational decisions. The establishment of this Sustainable Evaluation
Framework creates a port-wide process that is efficient and effective, uses port resources wisely,
and provides transparency for the commission, the public, and port staff.
The primary purpose of this policy is to require the application of the Sustainable Evaluation
Framework to all capital project decisions and key operational decisions to advance the port’s
sustainability goals and objectives.
SECTION 2.
In Exhibit A to Resolution 3768, Section 6, delete Subsections B and C (lines 187-194) and insert
instead the following:
B. By March 31, 2020, present to the commission a Sustainable Evaluation Framework Guidance
Document that will guide application of this policy to capital construction starting March 31, 2020.
C. By June 30, 2021, present findings and recommendations to the Energy and Sustainability
Committee that outline how key operational decisions were identified and delivered to commission
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and the public from adoption of this policy until June 30, 2021, and incorporate these findings into
the final Sustainable Evaluation Framework Guidance Document.
AMENDMENT 5
In Exhibit A to Resolution 3768, Section 5(E), after “Senior Director, Engineering, Environment, and
Sustainability” insert the following: or delegate
The motion for adoption of Amendments 2, 3, 4, and 5 to Resolution No. 3768 carried by the
following vote:
In favor: Calkins, Felleman, Gregoire, Steinbrueck (4)
Absent for the vote: Bowman
The motion for adoption of Resolution No. 3768, as further amended, carried by the following
vote:
In favor: Calkins, Felleman, Gregoire, Steinbrueck (4)
Absent for the vote: Bowman
8d. Authorization for the Executive Director to enter into an interlocal agreement with the
University of Washington Green Futures Lab in substantially the form attached to fund
and provide support for continuation of the Bio-Barge Pilot Project in an amount not to
exceed $45,000.
Request document(s) included an agenda memorandum, presentation slides, and draft interlocal
agreement.
Presenter(s): Jon Sloan, Senior Environmental Program Manager.
The pilot project was presented as an innovative research project to test the effects of floating,
artificial wetland islands on water quality. Called “bio-barges,” the artificial islands will be deployed
in the Lake Washington Ship Canal at Fishermen’s Terminal and the Maritime Industrial Center in
2020.
The motion for approval of agenda item 8d carried by the following vote:
In favor: Calkins, Felleman, Gregoire, Steinbrueck (4)
Absent for the vote: Bowman
9. PRESENTATIONS, REPORTS, and STAFF BRIEFINGS
9a. International Arrival Facility Progress Briefing (CIP #C800583).
Presentation document(s) included an agenda memorandum and presentation slides.
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Presenter(s): Dave Soike, Chief Operations Officer; Steve McCabe, Aviation Capital Program
Manager; Mian Rice, Diversity in Contracting Director; Ralph Ibarra, President, Diverse America
Network; Chris Sherwood, Construction Manager; Tyler Symbol, Construction Manager; Charles
Goedken, Senior Manager, Operational Readiness and Airport Transition; Jeffrey Brown, Aviation
Chief Operating Officer; Brian Ahern, Vice President for Clark Construction; and Bill Calhoun, Vice
Chairman & Executive Vice President of Clark Construction.
The presentation focused on the status of the multi-project capital improvement program to build a
new International Arrivals Facility at Seattle-Tacoma International Airport scheduled to open in fall
2020. On January 25, the aerial walkway was installed eight stories above taxiways between the
airport’s South Satellite and new arrivals facility. It is the largest pedestrian walkway of its kind in the
world. The project is on target to be completed within budget, including use of management reserve
and is trending toward substantial completion on time. Small business and apprenticeship use have
been strong and have exceeded program goals. The new facility is expected to achieve the U.S.
Green Building Council’s Silver Certification for Leadership in Energy and Environmental Design
(LEED). The extensive and complex process of activation and testing of facility systems via the model
of Operational Readiness and Airport Transition (ORAT) was described. The challenges in the port’s
relationship to the progressive-design-build firm, Clark Construction, earlier in the program was
recalled and the restoration of that relationship and subsequent program accomplishments were
lauded.
9b. Sustainable Airport Master Plan Near-Term Projects Environmental Review Briefing –
Forecast and Schedule Update.
Presentation document(s) included an agenda memorandum and presentation slides.
Presenter(s): Lance Lyttle, Managing Director, Aviation; Arlyn Purcell, Director, Aviation Environment
and Sustainability; Steve Rybolt, Senior Environmental Program Manager; and Jeffrey Brown,
Aviation Chief Operating Officer.
Forecasted airport passenger demand was summarized. An updated, unconstrained demand
forecast completed in 2019 indicates the need for the airport to accommodate as many as 68.2
million passengers annually by 2032. A constrained forecast with proposed capital construction could
be as high as 63.1 million annual passengers. The schedule for environmental review of over 30
near-term capital projects intended to accommodate this growth has been extended due to the
updated forecasts and is expected to result in the need for additional funding for completion of near-
term-project environmental review.
10. QUESTIONS on REFERRAL to COMMITTEE – None.
11. ADJOURNMENT
The meeting was recessed at 3:58 p.m. to continuation of the earlier executive session to discuss
one matter relating to litigation and legal risk. Following the executive session, which lasted
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approximately 55 minutes, the commission adjourned at 4:57 p.m. without returning to public
session.
Prepared: Attest:
Paul J. White, Commission Clerk Sam H. Cho, Commission Secretary
Minutes approved: March 24, 2020.
