Template revised January 10, 2019.
COMMISSION
AGENDA MEMORANDUM
Item No.
6i
ACTION ITEM
Commission Meeting Date
December 10, 2019
DATE: December 2, 2019
TO: Stephen P. Metruck, Executive Director
FROM: James Schone, Director, Aviation Commercial Management
Wayne Grotheer, Director, Aviation Project Management
SUBJECT: Rental Car Facility Camera Replacement (CIP #C800975)
Amount of this request:
$670,000
Total estimated project cost:
$2,254,000
ACTION REQUESTED
Request Commission authorization for the Executive Director to proceed with design of the
Rental Car Facility Camera Replacement project at Seattle-Tacoma International Airport in an
amount not to exceed $670,000 of a total estimated project cost of $2,254,000.
EXECUTIVE SUMMARY
This project provides security enhancements to the Consolidated Rental Car Facility (CRCF) at
the Airport in response to a recent security assessment of the facility. The CRCF opened for use
in May 2012 and houses most rental car companies that have agreements with the Airport. The
camera system originally installed as part of the facility’s construction to provide video
coverage of its common areas is now obsolete and has reached the end of its useful life. This
system is necessary to continue to meet the security and lease agreement requirements. Under
the terms of the lease agreements with the rental car companies, replacement of the camera
system is a port responsibility.
This project will replace the 24 existing cameras within the facility’s common areas as well as
provide up to 32 additional cameras in areas with minimal or no coverage to better serve the
security and operational needs of the facility’s tenants. New computer network equipment will
be installed in the building’s communications rooms, and cable upgrades will be made from
these rooms to the new cameras. New structural mounting details and improvements will be
necessary for exterior cameras.
This project was included in the 2020-2024 capital budget and plan of finance with an
estimated cost of $1,180,000. The cost increase is due to scope additions, including additional
camera infrastructure (network equipment and cable upgrades) not identified at the time the
initial budget was established.
COMMISSION AGENDA – Action Item No. __6i__ Page 2 of 5
Meeting Date: December 10, 2019
Template revised June 27, 2019 (Diversity in Contracting).
JUSTIFICATION
The CRCF is chronically subject to theft attempts on the rental cars stored in this facility, with
activity noticeably increasing in 2017 and 2018. Images provided by the existing camera system
do not provide useful information for security purposes as they do not have sufficiently high
resolution for identification purposes. In addition, there are portions of the CRCF that have no,
or inadequate, camera coverage.
As part of a collaborative effort between the rental car companies located at the CRCF, their
facility management firm, and the port, a security assessment was completed in 2018. That
assessment included numerous recommendations, including installing additional security
cameras in and around the CRCF site. The security camera project is part of a larger effort by
the port and the tenants of the CRCF to counter the vehicle theft activity.
Diversity in Contracting
Design services under this authorization shall be procured through an existing indefinite
delivery, indefinite quantity (IDIQ) contract, using that contract’s previously established small
business contracting goals. Women- and minority-owned business enterprise construction goals
shall be defined with the Diversity in Contracting department following design and prior to
advertisement of the construction contract.
DETAILS
The project will replace 24 existing and install up to 32 additional cameras (56 cameras total), as
recommended by the 2018 security assessment and key security stakeholders, and install
related cabling and communications equipment located in and around the CRCF. The additional
cameras are necessary to capture vehicle and pedestrian traffic in key areas around the CRCF.
Scope of Work
In addition to providing new camera devices at the CRCF, computer network switches will be
installed in the building’s communications rooms and cable upgrades will be made from these
rooms to the devices. New structural mounting details and improvements will also be necessary
to support the enhanced camera network.
Schedule
Activity
Design start
Commission construction authorization
Construction start
In-use date
COMMISSION AGENDA – Action Item No. __6i__ Page 3 of 5
Meeting Date: December 10, 2019
Template revised June 27, 2019 (Diversity in Contracting).
Cost Breakdown
This Request
Total Project
Planning and Design Phase
$670,000
Construction and Close Out Phase
$0
Total
$670,000
ALTERNATIVES AND IMPLICATIONS CONSIDERED
Alternative 3 is the preferred alternative for the project.
Alternative 1 – Replace existing 24 cameras only, but do not expand the system.
Cost Implications: $1,222,000
Pros:
(1) Minimal cost option
(2) Corrects the problem of poor image quality from existing cameras through use of high
resolution and new camera technology
Cons:
(1) Does not address the coverage gap within the CRCF
(2) Does not respond to the 2018 security assessment
This is not the recommended alternative.
Alternative 2 – Replace the existing 24 cameras and add an additional 12 cameras to the
system to address partial priority coverage concerns.
Cost Implications: $1,772,000
Pros:
(1) Corrects the problem of poor image quality from existing cameras through use of high
resolution and new camera technology
(2) Complies with the CRCF lease terms, which require the port to undertake these
repairs/replacements
(3) Minimally corrects the security coverage concerns of the facility
Cons:
(1) Does not completely address the coverage gaps within the CRCF
This is not the recommended alternative.
Alternative 3 – Replace the 24 existing cameras and add an additional 32 cameras to provide
more complete facility coverage.
Cost Implications: $2,254,000
Pros:
(1) Corrects the problem of poor image quality from existing cameras
COMMISSION AGENDA – Action Item No. __6i__ Page 4 of 5
Meeting Date: December 10, 2019
Template revised June 27, 2019 (Diversity in Contracting).
(2) Expanding the existing camera system by 32 additional cameras (56 total) responds to
the security assessment and operational needs of the facility by reducing coverage
gaps within the CRCF
Cons:
(1) Highest cost alternative
This is the recommended alternative.
FINANCIAL IMPLICATIONS
Cost Estimate/Authorization Summary
Capital
Expense
Total
COST ESTIMATE
Original estimate
$1,180,000
$0
$1,180,000
Current change
$1,074,000
0
$1,074,000
Revised estimate
$2,254,000
0
$2,254,000
AUTHORIZATION
Previous authorizations
$50,000
0
$50,000
Current request for authorization
$670,000
0
$670,000
Total authorizations, including this request
$720,000
0
$720,000
Remaining amount to be authorized
$1,534,000
$0
$1,534,000
Annual Budget Status and Source of Funds
This project (CIP #C800975) is included in the 2020-2024 capital budget and plan of finance with
a budget of $1,180,000. The cost increase is due to cost and scope changes, for instance, the
need for additional camera infrastructure (network equipment and cable upgrades) not
identified at the time the initial budget was established. A budget increase of $1,074,000 was
transferred from the Non-Aeronautical Reserve CIP (C800754) resulting in zero net change to
the Aviation capital budget. The funding source will be Customer Facility Charges (CFCs).
Financial Analysis and Summary
Project cost for analysis
$2,254,000
Business Unit (BU)
Rental Car Facility
Effect on business performance
(NOI after depreciation)
NOI after depreciation will decrease.
IRR/NPV (if relevant)
N/A
CPE Impact
N/A
Future Revenues and Expenses (Total cost of ownership)
Aviation Maintenance would incur costs in the replacement of cameras as they fail. During
design, the project team will look holistically to balance upfront costs with ongoing
maintenance costs to arrive at the best overall financial decision for the port.
COMMISSION AGENDA – Action Item No. __6i__ Page 5 of 5
Meeting Date: December 10, 2019
Template revised June 27, 2019 (Diversity in Contracting).
ATTACHMENTS TO THIS REQUEST
(1) Presentation slides
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS
None