COMMISSION

AGENDA MEMORANDUM

Item No.

6l

ACTION ITEM

Date of Meeting

December 10, 2019

DATE: November 22, 2019

Total estimated contract costs:

ACTION REQUESTED

Request Commission authorization for the Executive Director to execute two indefinite delivery,

indefinite quantity contracts for the Duwamish Valley Community Equity Program to promote

capacity building (“Contract 1”) and green career pathways (“Contract 2”) with a total estimated

value of $850,000 and contract periods of up to five years. No funding is associated with this

authorization.

Work Plan: “support formalization of PCAT structure, leadership development, and collaboration

with the Port” and “continue the Port’s maritime habitat stewardship program”.

JUSTIFICATION

In 2011, the Port’s Century Agenda called for the Port of Seattle to create opportunity for all,

steward our environment responsibly, partner with surrounding communities, and conduct

ourselves with accountability and transparency. Since 2016, Port staff and Duwamish Valley

community members have worked together to support these core values. This contract enables

Port staff to continue engaging the Duwamish Valley community using best practices in equity

and inclusion.

Template revised June 27, 2019 (Diversity in Contracting).

representatives from the Duwamish Valley neighborhoods of South Park and Georgetown could

meaningfully engage with the Port. As part of a first-ever pilot contract to advance equitable

engagement principles, PCAT members have acted as community-based consultants and are

compensated for contributing their expertise. For example, the PCAT provides training and

coaching to Port staff on inclusive engagement practices and cultural competency that directly

impact the effectiveness of achieving Century Agenda goals. This IDIQ sustains the PCAT and

ensures the Port’s ability to continue equitable engagement best practices with community

partners.

Contract 2: The Duwamish River Stewardship and Inclusive Green Economy Pilot Project was a

techniques. The pilot project was an anti-displacement and environmental stewardship

innovation that sought to enable those that live nearest to the Duwamish River to gain the

expertise needed to participate in a viable career pathway while restoring this ecologically critical

area of the watershed.

The Diversity in Contracting Department has been contacted regarding these procurements and

Contract 1 has an aspirational goal of ten percent established for women- and minority-owned

business enterprise. Contract 2 is under review.

After referencing CPO-1 Policy, staff have identified that IDIQ contracts are most appropriate for

the needs of the DVCEP for three reasons: the specific work tasks necessary to meet the given

objectives cannot be clearly defined in advance to allow normal procurement procedures;

resources are needed to be available on an “on call” basis to perform the work in a timely manner

to meet the needs of the Port; and the time and cost associated with procuring the services

associated with each service directive is significant in relation to the cost of the work.

Template revised June 27, 2019 (Diversity in Contracting).

staff, provides technical assistance and translation services, facilitates community events and

meetings, supports community leaders and organizational development for the Port Community

Action Team, and assists community members’ equitable participation in shared decision-making

processes with the Port.

Contract 2 enables the Port to immediately build on the Port’s successful “Duwamish River

Stewardship and Inclusive Green Economy Pilot Project”. This contract’s consultant expands the

pilot project into a multi-year initiative, increases diverse workers’ access to green jobs by

providing on-the-job training, and provides intentional outreach focused on the recruitment and

training of youth, women, people of color, LGBTQAI+, veterans, and other underserved

Contract 1 enables Port staff to continue collaborating with key Community stakeholders to

achieve mutual benefit. The scope of work consists of four principle tasks:

Contract 2 supports Port staff in building the inclusive green economy as it relates to multiple

maritime environmental strategies (ie: habitat restoration). The scope of work consists of four

Total Project

Template revised June 27, 2019 (Diversity in Contracting).

ALTERNATIVES AND IMPLICATIONS CONSIDERED

to provide the full staffing required.

Cost Implications: $100,000 - $200,000 per year. At least one additional full-time staff would be

needed to ensure the Port’s adequate implementation of 2020 work plan action items stated in

Resolution 3767.

Pros:

Cons:

This is not the recommended alternative.

Template revised June 27, 2019 (Diversity in Contracting).

each year).

Pros:

Cons:

This is not the recommended alternative.

Alternative 3 – Scope of work completed through two IDIQ contracts in coordination with Port

staff

Cost Implications: $850,000 over the course of up to five years.

Pros:

Template revised June 27, 2019 (Diversity in Contracting).

This is the recommended alternative.