Template revised January 10, 2019.

COMMISSION

AGENDA MEMORANDUM

Item No.

6e

ACTION ITEM

Date of Meeting

November 19, 2019

DATE: October 21, 2019

ACTION REQUESTED

Request Commission authorization for the Executive Director to execute one indefinite delivery,

indefinite quantity professional services agreement for environmental review and permitting

consulting services in support of the Aviation Division with a cumulative total amount not to

exceed $6,500,000 and a contract ordering period of five years plus three option years. The

ordering period aligns to airport mitigation compliance and capital planning horizons. No

funding is associated with this request.

EXECUTIVE SUMMARY

The Aviation Environment & Sustainability Department proposes to advertise and select a

permit conditions. The contract will also provide services to support airport sustainability

initiatives such as the United States Green Building Council’s (USGBC) Leadership in Energy and

Environmental Design (LEED) programs, Salmon Safe certification, and the carbon reduction

objectives. These services are essential for enabling economic development; achieving the

Port’s Century Agenda Strategy 4 – to be the greenest, and most energy efficient port in North

America; and responsibly stewarding community financial, social, and environmental resources.

The contract will also be used to support environmental design and permitting for future capital

projects and development activities.

Template revised June 27, 2019 (Diversity in Contracting).

JUSTIFICATION

Timely environmental review and permitting is essential for keeping operations and capital

projects on schedule and budget. Therefore, fulfilling environmental regulatory obligations

through this procurement supports the Port’s Century Agenda objective to meet the region’s

transportation needs. It also supports positioning the Puget Sound region as a premier logistics

and transportation hub as the airport maintains and grows infrastructure investments.

This procurement will allow the Port to responsibly manage finances by providing a cost-

effective means of managing programs that have variable workloads, are time-sensitive, and

require specialized expertise. The Aviation Capital Process, Airport Building Department and

any required NEPA/SEPA determination or environmental permits require specific submittals

eight-year capital improvement program horizon to support permitting, environmental design,

and construction for individual projects and programs. The contract scope will also support

long-term compliance monitoring efforts for Third Runway mitigation, Lora Lake Apartments

Model Toxics Control Act (MTCA) remediation/mitigation, the Flight Corridor Safety Program,

and any future compensatory mitigation, all of which also have compliance horizons of at least

eight years.

Port staff met with the Diversity in Contracting Department within the Economic Development

Division to set a woman- and minority-owned business enterprise (WMBE) goal of fifteen

within a general, pre-defined scope of work, on an as-needed basis, for a fixed period of time,

and a maximum contract amount. Specifically, this service agreement will allow Aviation

Environment & Sustainability to review and permit airport operational and development

projects on time and on schedule; maintain compliance with environmental permits; and

continue to integrate sustainability initiatives into airport programs and processes. Services will

also include as-needed support for the activities of other Port groups such as Economic

Development, Aviation Properties, Aviation Facilities, and Legal.

Template revised June 27, 2019 (Diversity in Contracting).

Individual service directives consisting of a scope, level of effort, and schedule will be

negotiated and executed as needed. Funds will be derived primarily from Aviation Environment

The service agreement will provide services to implement environmental review, permitting

and compliance, and sustainability initiatives. Specific support services may include conducting

preliminary environmental review and strategy development; preparing, negotiating, and

obtaining environmental permits, including associated documentation; supporting post-project

administration, monitoring, and compliance; developing conceptual and preliminary

This service agreement is not intended to support the Sustainable Airport Master Plan Near-

Term Projects environmental review.

schedule associated with the work. This contract ordering period will ensure continuity of

environmental review, permitting, and compliance efforts. The contract may extend past the

eight-year ordering period, but no new service directives will be issued after the ordering

period or when contract funding capacity is reached, whichever occurs first.

Alternative 1 – Procure project-specific contracts to support capital and operational activities

Cost Implications: $6.5 million + 1 FTE ($2 million) + cost of project delays: $8.5 million + delays

Pros:

Cons:

Template revised June 27, 2019 (Diversity in Contracting).

This is not the recommended alternative.

Cost Implications: $6 million + 1.1 FTE ($1.8 million): $7.8 million

Cons:

This is not the recommended alternative.

Alternative 3 – Current proposal for an IDIQ managed by senior Port staff

Pros:

FINANCIAL IMPLICATIONS

Annual Budget Status and Source of Funds

There is no funding associated with this request for authorization. Funding for Service

Directives under this contract will be for work authorized by either future capital projects or

annual Aviation Division operating budgets.

ADDITIONAL BACKGROUND

Template revised June 27, 2019 (Diversity in Contracting).

activities and related environmental impacts and proposes a commensurate increase in

funding.

ATTACHMENTS TO THIS REQUEST