EXHIBIT A: PORT-WIDE ARTS AND CULTURAL PROGRAM POLICY DIRECTIVE
1
2
SECTION 1. Purpose.
3
4
The Port of Seattle has been an active proponent of art since the late 1960s as the first public
5
airport to establish a civic art collection. The purpose of this policy directive is to establish a
6
Port-Wide Arts and Cultural Program which returns the Port of Seattle to its position as a
7
national leader among its peers for art and cultural programming, promotes art and cultural
8
programming throughout all Port and Port-related facilities, and engages the public with the
9
Port. This policy directive replaces the 2009 Port of Seattle Art Program Policy and Guidelines,
10
approved by Commission on December 15, 2009.
11
12
13
SECTION 2. Definitions.
14
15
When used in this policy directive, the following words and phrases shall have the meanings
16
given below unless the context in which they are included clearly indicates otherwise:
17
18
“Art Pools” refers to the Aviation Art Pool and the Non-Aviation Art Pool, to be used to fulfil the
19
Port’s vision of art integration into facilities port-wide. These pools are funded by capital
20
construction project budgets’ art allocations of one-percent (1%).
21
22
“Capital Construction Projects” refers to any capital construction project Port-wide that meets
23
the threshold for Commission review identified in the Delegation of Responsibility and
24
Authority to the Executive Director.
25
26
“Cultural Programming” refers to methods which showcase the spirit of the Pacific Northwest
27
through performing arts and public engagement activities.
28
29
“Port-Wide Arts and Cultural Program Guidelines” (the Guidelines) refers to the document
30
which outlines specific guidance and direction for art, cultural programming, and the functions
31
of the Port-Wide Arts and Culture Board.
32
33
“Port-Wide Arts and Cultural Program” refers to the Port of Seattle’s program to integrate art
34
and cultural programming throughout its facilities through the curation of art, development of
35
cultural showcases, and engagement of the public.
36
37
“Port-Wide Arts and Culture Board” (the Board) refers to the board (formerly the Art Oversight
38
Committee) established by the Port-Wide Arts and Cultural Program which provides guidance,
39
leadership and support to the Port of Seattle in its policy to procure, commission and
40
incorporate high-quality art which reflects the Pacific Northwest’s diverse culture, history and
41
environment, as well as develop cultural programming showcases and public engagement
42
opportunities.
43
44
Item No: 8e_attach
Meeting Date: November 12, 2019
Port of Seattle Port-Wide Arts and Cultural Program Policy Directive Page 2 of 5
“Spirit of the Pacific Northwest” refers to the elements that make the region distinct and
45
unique in character and encapsulates its essence.
46
47
48
49
SECTION 3. Scope and Applicability.
50
51
This policy directive applies to the Port-Wide Arts and Cultural Program, which includes
52
adequate staffing, operational needs and expenses, applicable projects, art acquisition,
53
installation and concervation, cultural programming, public engagement and other related
54
activities.
55
56
SECTION 4. Responsibilities.
57
58
The Executive Director or their delegate shall:
59
60
A. Develop a five-year strategic plan which conveys the Port’s vision of art and cultural
61
programming integration throughout the Port and Port-related facilities.
62
63
Develop annual workplans which outline yearly goals for the Port-Wide Arts and
64
Cultural Program, including art activities, cultural programming activities, and
65
budget estimates.
66
67
(1) Develop strategies to engage the public with art and cultural programming
68
throughout the Port and Port-related facilities.
69
70
(2) Develop the Port-Wide Arts and Cultural Program Guidelines which reflect
71
the Port’s equity diversity and inclusion principles and best practices.
72
73
(3) Collaborate with heritage and cultural institutions and community
74
organizations.
75
76
(4) Create and maintain an internal and external collections database to be
77
updated annually or as changes occur.
78
79
(5) Direct the relevant Executive Leadership Team member to appoint three (3)
80
members to the Port-Wide Arts and Culture Board, representing one each
81
from divisions contributing to the percentage from capital construction for
82
art: Maritime; Economic Development; and Aviation.
83
84
B. Direct the appropriate resources, including fiscal resources and staff, to adhere to
85
best practices for art maintenance and conservation and to meet the needs of the
86
Port-Wide Arts and Cultural Program.
87
88
Port of Seattle Port-Wide Arts and Cultural Program Policy Directive Page 3 of 5
C. Provide an annual report and update to the Commission on the status of the Port-
89
Wide Arts and Cultural Program.
90
91
SECTION 5. Policy.
92
93
A. The Port shall allocate 1% of all capital construction projects in the authorized
94
capital improvement plan for capital costs associated with art acquisition,
95
installation and capital services:
96
97
B. Specific projects are excluded from the Port-Wide Arts and Cultural Program
98
including:
99
(1) Aviation division projects: airfield paving and associated airfield components;
100
fuel hydrant systems; baggage systems in the bagwell which are not in the
101
public bag claim area; and underground utilities.
102
103
(2) Maritime division projects: fishing-related docks; berths; dolphins; piles; net
104
sheds; electrical; and sewage.
105
106
C. Art funds shall be allocated from Aviation capital projects to the Aviation Art Pool
107
and from non-aviation capital projects to the Non-Aviation Art Pool.
108
109
D. Art pool fund expenditures shall be reviewed by the Port-Wide Arts and Culture
110
Board, and only be used for art acquisition and related capital expenditures.
111
112
E. The dollar amount equal to 1% for Art shall be a line item identified in the final
113
commission construction authorization.
114
115
F. Changes in capital construction project budgets shall include a proportional change
116
to the project’s one-percent (1%) allocation for art.
117
118
G. The Executive Director shall include adequate operational funding for ongoing art
119
conservation, maintenance, cultural programming, public engagement and related
120
staffing needs in their recommended annual budget.
121
122
H. The Port-Wide Arts and Culture Board shall provide guidance, leadership, and
123
support to the Commission in its policy to procure, commission and incorporate
124
high-quality art that engages the public.
125
126
(1) The Board will review art selections and placement.
127
128
(2) The Board shall be comprised of nine (9) members:
129
130
a. Two (2) commissioners appointed by the Commission President;
131
132
Port of Seattle Port-Wide Arts and Cultural Program Policy Directive Page 4 of 5
b. Three (3) members of the Executive Leadership Team appointed by the
133
Executive Director:
134
135
i. Maritime Managing Director or designee,
136
137
ii. Economic Development Director or designee,
138
139
iii. Airport Managing Director or designee; and
140
141
c. Four (4) members of the public recommended by the Board and Sr. Art
142
Manager and appointed by the Commission.
143
144
(3) Public members of the Board should be selected representing a diverse
145
background and extensive experience with fine arts, museum management,
146
architecture or design.
147
148
(4) The Board’s membership application process, meeting frequency and protocol,
149
rules of order, and other specific duties shall be delineated by the Port-Wide Arts
150
and Cultural Program Guidelines.
151
152
(5) The Board shall explore and recommend collaborations, sponsorships and
153
partnership opportunities with regional government entities and other
154
institutions, with the goal of stimulating regional economic development,
155
increasing visibility of the Port and connecting the Port and its activities to the
156
community.
157
158
I. The Port-Wide Art and Cultural Program Guidelines shall
159
(1) Direct that Port’s art collection and cultural programming to represent the
160
diversity of the people living in King County including indigenous and those
161
historically marginalized.
162
163
(2) Direct the protocol for the procurement, commission, selection, conservation
164
and maintenance, relocation, deaccession, sale and lease of artwork.
165
166
(3) Include protocols for all temporary art exhibits, rotating exhibits and
167
programing.
168
169
(4) Incorporate Port equity, diversity and inclusion principles throughout the entire
170
program and execution.
171
172
(5) Include should also include the following considerations:
173
174
a. Complement the overall aesthetic of the surrounding area;
175
Port of Seattle Port-Wide Arts and Cultural Program Policy Directive Page 5 of 5
b. Encapsulate and reflect the spirit of the Pacific Northwest;
176
c. Coordinate with signage and way-finding when possible;
177
d. Elevate the Airport’s rating on internationally-recognized airport-
178
rating systems;
179
e.Adhere to industry practice around conservation and maintenance.
180
181
f. generally allocate funds to the project that generated the specific
182
funds, when reccomended.
183
184
SECTION 6. Program Evaluation.
185
186
A. Benchmarks and metrics to evaluate the Port-Wide Arts and Cultural Program shall
187
include:
188
189
(1) The Executive Director shall provide a briefing to the Commission as art
190
acquisition is executed. The briefing shall inform the Commission of the art
191
acquired, the cost of acquisition, and the location of where the art will be placed.
192
193
(2) Port staff shall provide an annual report and update to the Commission on the
194
Port-Wide Arts and Cultural Program by June 30
th
that shall include; include:
195
196
a. Budget-versus-actual-costs basis for all art projects;
197
198
b. Status of the art pools funds;
199
200
c. Summaries of art acquisition, cultural programming, art conservation and
201
maintenance efforts, including deferred conservation and maintenance
202
of existing art; and
203
204
d. Incorporation of equity, diversity and inclusion principles into the
205
program and program execution.
206
207
J. By September 30, 2020, update the Port-Wide Art and Cultural Program Guidelines
208
to include direction from this policy and other public and internal sources.
209
(3)
210
211
212
213
214
