COMMISSION
AGENDA MEMORANDUM

Item No.

ACTION ITEM

Date of Meeting

DATE:

October 14, 2019

TO:

Stephen P. Metruck, Executive Director

FROM:

Katie Gerard, Director Human Resources

6m
October 22, 2019

SUBJECT: Recruiting and Applicant Management Contract Authorization (Short Form)
Amount of this contract:

$1,150,000

ACTION REQUESTED
Request Commission authorization for the Executive Director to execute a contract for a
Recruiting and Applicant Management System. The contract will be executed for up to a tenyear period and an estimated value of $1,150,000.
SUMMARY
A Recruiting and Applicant Management system needs to support the following key elements of
the Port's recruiting and hiring processes:
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Attract applicants to all Port career and internship opportunities
Streamline and automate selection process to improve efficiencies
Measure recruitment activities, such as time to fill and other customized reporting
Increase employer branding opportunities
Ensure consistency, compliance, and management of our selection process
Integrate with our Human Resource Management (HCM) system

The contract for our current recruiting and applicant management system expires in mid-2020
prompting a move to a talent acquisition component of our current HCM system. Oracle, our
HCM vendor, has recently introduced this new feature with candidate-centric sourcing, an
industry-leading selection process, and seamless integration with our Oracle HCM system.
While other systems are available, utilizing our current HCM suite will ensure compatibility and
maximize our existing investment. While the contract is for a ten-year period, it will be
negotiated to contain an exit option should business or product strategies change over the
course of the contract term.
No funds are authorized as part of this request. Annual costs will be budgeted in the Human
Resources operating budget.
There are no attachments to this memo.
Template revised April 12, 2018.