COMMISSION AGENDA MEMORANDUM BRIEFING ITEM Item No. Date of Meeting 9b. September 24, 2019 DATE: September 6, 2019 TO: Stephen P. Metruck, Executive Director FROM: Cynthia Alvarez, Sr. Manager Employee Relations, Human Resources Sanders Mayo, Sr. Employee Relations Consultant, Human Resources SUBJECT: 2019 Port of Seattle Affirmative Action Plan EXECUTIVE SUMMARY The purpose of this briefing is to present the key results of the Port of Seattle's 2019 Affirmative Action Plan (AAP) to the Port Commission. Key highlights of the 2019 AAP include: • The number of women and minorities in the Port of Seattle's workforce reflects the availability of qualified women and minorities in the communities from which we recruit and hire. • The Port of Seattle's employee demographics are aligned with the guidelines set by the Office of Federal Contract Compliance Programs (OFCCP) and therefore the Port does not have to set any placement goals for the coming year. It is worth noting the Port has not had to set any placement goals in our last six AAP(s) as our workforce demographics are aligned with the availability of women and minorities within the communities from which we recruit and hire. BACKGROUND As a federal contractor, the Port of Seattle is required to create an annual AAP. The purpose of our AAP is to ensure that we make good faith efforts to recruit, hire, and retain qualified women and minorities in numbers consistent with the internal and external availability of qualified women and minorities within our organization and the communities we serve. HOW RESULTS ARE MEASURED In accordance with OFCCP guidelines, on September 30th of each year the Port extracts employee data from our HR/Payroll system to compare the percentages of women and minorities in each of our 15 Equal Employment Opportunity (EEO) Job Groups to the percentages of qualified women and minorities within the Port's general recruitment area Template revised April 12, 2018. COMMISSION AGENDA - Briefing Item No. 9.b Page 2 of 6 Meeting Date: September 10, 2019 (King, Pierce, Snohomish, and Kitsap counties). This type of review, comparing incumbency to external availability, is called a Utilization Analysis. Underutilization exists when the percentage of women or minorities employed within an EEO Job Group is less than would be reasonably expected given the availability of qualified women and minorities within the employer's recruitment area. Placement goals are set when an employer has an underutilization within an EEO Job Group. A placement goal serves as target, not a quota or set-aside, that employers make good faith efforts to meet. Consistent with our five previous AAP(s), the Port has no underutilization in any of its EEO Job Groups. Therefore, the Port has no placement goals in its 2019 AAP. Please see the 2019 Utilization Analysis Table below: EEO JOB GROUP TOTAL EMPLOYEES WOMEN MINORITY Utilization Availability Difference Utilization Availability Difference Officials/Administrators 1 30 11 11 -- 5 6 -1 Officials/Administrators 2 115 44 40 +4 35 27 +8 Officials/Administrators 3 223 71 77 -6 47 56 -9 Professionals 1 321 135 142 -7 107 92 +15 Professionals 2 144 82 82 -- 59 45 +14 Admin. Support 1 76 53 55 -2 27 22 +5 Admin. Support 2 26 20 19 +1 7 7 -- Admin. Support 3 22 14 16 -2 9 9 -- Skilled Craft 1 95 5 6 -1 23 22 +1 Skilled Craft 2 308 15 18 -3 71 80 -9 Protective Services 343 88 103 -15 101 109 -8 Protective Services 57 8 11 -3 15 15 -- Service-Maintenance 102 29 37 -8 35 35 -- Technicians 32 18 15 +3 8 8 -- Para-Professionals 79 58 54 +4 33 25 +8 Leadership (Please see Appendix A for comparison to 2018 Utilization Analysis Table) Template revised September 22, 2016. COMMISSION AGENDA - Briefing Item No. 9.b Page 3 of 6 Meeting Date: September 10, 2019 MOVING FORWARD The Port of Seattle's 2019 AAP is aligned with our Port-wide Goals to Demonstrate Strong Commitment to Equity, Diversity, and Inclusion at the Port and Across the Region and to Operate as a Highly Effective Public Agency. The Port of Seattle will continue to improve its good faith efforts to expand the positive results of our AAP(s), by: 1. Continuing the targeted recruitment of diverse applicant pools by attending job fairs and community events, offering internships, and evaluating job descriptions to remove requirements which create artificial barriers; 2. Continuing the bi-annual Compensation Equity Analysis to ensure there are no race or gender-based differences in employee pay; 3. Continuing to offer equity and diversity training opportunities to support an inclusive work environment. ATTACHMENTS TO THIS BRIEFING (1) (2) (3) Presentation slides Appendix A: 2018 AAP Results Appendix: B: King County (Agency) & City of Seattle Race & Ethnicity Demographics PREVIOUS COMMISSION ACTIONS OR BRIEFINGS October 9, 2018 - 2018 AAP Briefing June 13, 2017 - 2017 AAP Commission Briefing September 27, 2016 - 2016 AAP Commission Briefing Template revised September 22, 2016. COMMISSION AGENDA - Briefing Item No. 9.b Page 4 of 6 Meeting Date: September 10, 2019 Appendix A: Template revised September 22, 2016. COMMISSION AGENDA - Briefing Item No. 9.b Page 5 of 6 Meeting Date: September 10, 2019 Appendix B: City of Seattle - Employee Demographics by Race 0.50% 15.60% Native American Asian Black 12.60% 59.70% Hispanic Pacific Islanders 5.40% 1.80% 3.63% Two or more Races White City of Seattle - Employee Demographics by Gender 39.20% Male 60.80% Female Total Employee: 13,594 Template revised September 22, 2016. COMMISSION AGENDA - Briefing Item No. 9.b Page 6 of 6 Meeting Date: September 10, 2019 King County - Employee Demographics by Race 1.30% 12.28% Native American 15.73% Asian Black Hispanic Pacific Islanders 61.03% 5.54% 0.95% 3.17% Two or more Races White Total Employee: 13,281 King County - Emplyee Demographics by Gender 37.75% Male 61.03% Female Total Employee: 13,281 Template revised September 22, 2016.