Item No. 9a_supp . Meeting Date: September 24, 2019 2020 Portwide Preliminary Budget Overview Commission Briefing September 24, 2019 2020 Budget Overview • The 2020 Preliminary Budget allocates resources to advance the Port's mission, strategies and key objectives • Derived from the long-term Century Agenda and the 2020 Port Wide Goals 2020 Budget supports Port's mission and long-term goals 2 2020 Port Wide Goals • • • • • Effective transportation gateways Capital Investment Plan execution Economic vitality Environmental sustainability Workforce development • • Equity, diversity and inclusion Highly effective public agency - - - - - Safety and security Financial stewardship Talent development Community engagement Customer service 2020 Goals advance key Port priorities 3 2020 Budget Guidance • • • • Zero-based approach, analyze spending trends to reduce underspending and develop realistic spending plans FTEs unfilled for more than one year require re-approval New requests accompanied by savings opportunities from existing budgets Vacancy factor added to each division's budget to offset payroll variances from unfilled positions Goal of more realistic budgets and reduced underspending 4 New FTE Requests Summary 2020 Budget Aviation Maritime Economic Development Central Services TOTAL Requested Approved Eliminated New FTEs New FTEs FTEs 161.00 49.00 0.00 8.75 8.50 (3.00) 0.60 0.60 0.00 60.50 35.00 (2.00) 230.85 93.10 (5.00) Net FTEs Change 49.00 5.50 0.60 33.00 88.10 Rigorous review process in evaluating staff additions 5 Port Wide Budget Highlights • Operating revenues up $59.6 million, 7.9% above 2019 budget • Operating expenses up $17.8 million or 3.9% above 2019 • Net Operating Income up $41.8 million, 14.0% above 2019 • Net addition of 112.1 FTEs, 5.0% above adjusted 2019 baseline Projecting higher revenues in 2020 6 2020 Portwide Operating Budget Summary Operating Revenues (in $000s) Aeronautical Non-Aeronautical Rev Aviation Maritime EDD NWSA/Joint Venture Stormwater Utility - Maritime Central Services Total Budget Change $ % 36,792 10.1% 23,827 9.2% 60,620 9.7% 3,208 5.4% -615 -3.1% -3,610 -8.2% 131 2.9% -145 -78.4% 59,589 7.9% 2018 Actual 291,268 257,707 548,975 57,575 20,705 57,622 4,195 318 689,390 2019 Budget 365,604 259,537 625,140 59,729 19,725 43,911 4,564 185 753,255 2019 Fcst 364,646 270,014 634,660 59,629 19,725 48,911 4,564 498 767,988 2020 Budget 402,396 283,364 685,760 62,938 19,110 40,301 4,696 40 812,844 Operating Expenses Aviation Maritime EDD Joint Venture/POS Stormwater Utility Central Services Total 318,849 43,252 27,651 3,123 4,124 639 397,638 366,105 50,822 31,114 501 3,933 2,511 454,986 363,640 48,481 29,172 501 3,933 2,435 448,162 379,241 56,293 29,545 933 3,928 2,831 472,771 13,136 5,471 -1,570 432 -5 320 17,785 3.6% 10.8% -5.0% 86.3% -0.1% 12.7% 3.9% Net Operating Income (NOI) 291,752 298,269 319,826 340,074 41,804 14.0% Continued strong growth in revenues and NOI 7 Proposed New FTEs by Division Aviation Maritime Econ Dev. Central Services 2019 Approved FTE's Mid Year Approval Eliminated Net Transfers 1,105.78 26.25 (42.75) 64.00 173.00 (1.50) 21.00 36.00 2.00 (1.00) 940.30 20.25 (2.00) (84.00) 2,255.08 48.50 (46.25) - Adjusted 2019 FTE's (note 1) 1,153.28 192.50 37.00 874.55 2,257.33 2020 Budget Eliminated Transfer Conversion of Emergency Hires New FTE's 49.00 (3.00) 1.00 24.00 8.50 0.60 (2.00) (1.00) 35.00 (5.00) 24.00 93.10 Total 2020 Changes (note 2) 49.00 30.50 0.60 32.00 112.10 1,202.28 223.00 37.60 906.55 2,369.43 Proposed 2020 FTE's Total Notes: 1) Includes 3.0 FTE for Stormwater Utility in M aritime Division. 2) All F&B and ENV COEs, including a total of 7.5 new FTEs, roll up to Central Services. 5% increase in FTEs over 2019 adjusted baseline 8 Capital Investment Plan (in $000's) 2019 Forecast 2020 Budget 2021 Budget 2022 Budget 2023 Budget 2024 Budget 2020 - 24 Total Aviation (note 1) 659,591 570,138 627,315 462,208 462,039 431,262 2,552,962 Maritime 15,105 54,838 145,593 96,854 37,953 28,894 364,132 Economic Development 5,040 17,298 7,869 19,421 17,735 10,355 72,678 Central Services & Other (note 2) 8,622 24,951 10,618 10,256 37,765 11,641 95,231 688,358 667,225 791,395 588,739 555,492 482,152 3,085,003 TOTAL Notes: (1) The capital numbers exclude SAMP projects. (2) "Other" includes the POS/Joint Venture projects and Storm Water Utility Small Capital projects. Continuing to invest for the future 9 Portwide NOI Performance Steady growth in NOI since 2015 10 Aviation NOI Performance Both operating revenues and expenses growing gradually since 2015 11 Non-Aviation NOI Performance Updated 2020 NWSA revenues not yet available 12 2020 Central Services Preliminary Budget Central Services Overview Core Services Commission Executive Legal External Relations Equity, Diversity & Inclusion (new in 2019) Human Resources Labor Relations Internal Audit Accounting & Financial Reporting Information & Communication Technology Finance & Budget Aviation F&B Maritime F&B Corporate F&B Information Security Business Intelligence Risk Services Strategic Initiatives Central Procurement Office Other Services Police Engineering Port Construction Services Environmental & Sustainability Aviation Environmental & Planning Maritime Environmental & Planning Noise Programs Providing enterprise wide support services 14 Key Budget Drivers • Respond to the needs of business and community stakeholders • Build organizational capability, efficiency and effectiveness through innovation • Advance environmental sustainability • Improve customer experience for users of Port facilities New additions are influenced by key budget drivers 15 Business Context Operating Revenues 800 600 143.9% Growth 2017-2021 400 Millions Millions Capital Investment (Excludes SAMP) 1,000 500 400 48.8% Growth 2015-2020 300 200 100 200 - - 2015 2017 2018 2019 Fcst 2016 Portwide FTEs 1,000 500 0 2015 2016 2017 2018 2019 Fcst 2020 Budget Millions 28.7% Growth 2015-2020 1,500 2018 2019 Fcst 2020 Budget Enplanements 2,500 2,000 2017 2020 Budget 2021 Budget 30 25 20 15 10 5 - 26.3% Growth 2015-2020 2015 2016 2017 2018 2019 Fcst 2020 Fcst Supporting business growth 16 Budget Development Process • • • • • • Zero-based approach-over $1.5 million in savings identified through account level review of past spending trends and actual needs Removed $3.8 million of 2019 one-time, non-recurring items Adjusted for Capital Development re-org and other transfers Added annualized amounts for recurring staff and other costs added in 2019 - $2.6 million Added incremental pay and benefit costs for adjusted baseline FTEs - $3.9 million Detailed Executive review of new budget requests, $14.7 million requested, $8.4 million approved (57%) Budget additions based on key priorities and outcomes 17 Budget Highlights • Net increase of 33 FTEs, or 3.8% above adjusted 2019 baseline (35 FTEs approved out of 60.5 requested) • Total operating expense increase of $11.1 million, or 8.1% compared to 2019 adjusted budget • Includes a $2.6 million payroll expense offset to reflect a 3% staff vacancy factor Added vacancy factor for 2020 18 Central Services Budget Overview (in $000s) 2018 Actual 2019 Budget 2019 Forecast 2020 Budget Budget Change $ % Core Central Support Services 72,483 82,710 81,157 91,186 8,476 10.2% Police 23,908 30,778 29,578 31,444 666 2.2% Capital Development 8,775 10,269 9,765 12,544 2,275 22.2% Environment & Sustainability 8,770 13,224 12,101 12,886 (338) -2.6% 114,536 136,980 132,601 148,059 11,079 8.1% TOTAL Central Services budget supports Port wide initiatives and division growth 19 Central Services Budget by Department (in $000s) 2018 Actual 2019 Budget 2019 Forecast 2020 Budget Budget Change $ % EXPENSES Commission Executive Legal External Relations Office of Equity, Diversity and Inclusion Human Resources Labor Relations Internal Audit Accounting & Financial Reporting Information & Comm. Technology Information Security Finance & Budget Finance & Budget Aviation Finance & Budget Maritime Finance & Budget Business Intelligence Risk Services Office of Strategic Initiatives Central Procurement Office Contingency Core Central Support Services 1,848 2,136 3,948 7,362 8,430 1,079 1,521 6,842 21,961 934 5,593 1,843 2,305 1,445 1,323 3,095 1,596 4,630 185 72,483 2,153 1,995 3,568 8,367 351 10,250 1,330 1,916 8,500 23,966 1,774 6,371 2,132 2,616 1,623 2,139 3,328 1,776 4,678 250 82,710 1,995 2,133 3,785 8,202 251 9,883 1,330 1,704 8,440 23,966 1,559 6,430 2,106 2,701 1,623 1,929 3,255 1,568 4,678 50 81,157 2,165 2,214 4,001 11,070 1,586 11,816 1,386 1,749 9,024 26,013 1,968 7,039 2,219 2,878 1,942 2,209 3,438 1,619 6,591 (2,702) 91,186 12 0.5% 219 11.0% 433 12.1% 2,703 32.3% 1,235 351.8% 1,566 15.3% 56 4.2% (167) -8.7% 525 6.2% 2,047 8.5% 194 11.0% 668 10.5% 87 4.1% 262 10.0% 319 19.7% 69 3.2% 110 3.3% (156) -8.8% 1,913 40.9% (2,952) -1180.6% 8,476 10.2% 20 Central Services Budget by Department -Cont'd 2018 Actual 2019 Budget 2019 Forecast 2020 Budget Police 23,908 30,778 29,578 31,444 666 2.2% Capital Development Engineering Port Construction Services Subtotal 5,478 3,522 8,775 7,530 2,739 10,269 6,801 2,964 9,765 8,796 3,748 12,544 1,266 1,009 2,275 16.8% 36.8% 22.2% Environment & Sustainability Environment & Sustainability Admin Aviation Environmental & Planning Maritime Environmental & Planning Noise Program Subtotal 624 5,006 2,418 722 8,770 2,456 6,510 3,447 811 13,224 1,754 6,225 3,297 825 12,101 1,538 6,895 3,440 1,012 12,886 (918) 386 (7) 201 (338) -37.4% 5.9% -0.2% 24.8% -2.6% 114,536 136,980 132,601 148,059 11,079 8.1% (in $000s) Budget Change $ % EXPENSES TOTAL CENTRAL SERVICES 21 Selected Department Highlights External Relations - 2.5 new FTEs for Aviation graphic design support, permanent Environmental Engagement program manager, Regional Transportation intern; additional resources for Duwamish Valley/T46 Cruise community engagement, creative services marketing support Human Resources - 4 new FTEs supporting management training, workers' compensation, talent acquisition and employee relations; additional resources for commute trip reduction program, compensation program review Information & Communications Technology - 4 new FTEs for desktop support, software development and systems training; additional resources for new software licenses and PC/laptop refresh Central Procurement Office - 4 new FTEs to support growing contracting needs FTE growth to support Port goals and organizational growth 22 Selected Department Highlights Office of Equity, Diversity & Inclusion - new function, 3 new FTEs to support data research and analysis, communications and cultural transformation; additional resources for strategy implementation consulting support Engineering - 4 new FTEs to support capital program delivery; more costs to expense versus capital Port Construction Services - 2 new FTEs to support project delivery and administrative work; more costs to expense versus capital Finance & Budget - 2 new FTEs in Aviation F&B to support grant programs and leverage information systems; 1 new FTE in Maritime F&B to support Marine Maintenance Environmental - 4.5 new FTEs to support environmental, noise programs, ORCA recovery and sustainability in capital design initiative FTE growth to support Port goals and organizational growth 23 2020 Central Services FTEs Summary Description FTEs Notes 2019 Budget 940.30 Changes in 2019: Mid-Year Approvals Eliminated Transfer 2019 Baseline 20.25 -2.00 -84.00 874.55 See "2019 Mid-Year Approved FTEs" slide CDD Admin dept was eliminated See "2019 FTEs Transfer" slide Eliminated Transfer Proposed New FTEs Net Change -2.00 -1.00 35.00 32.00 Limited Duration FTE, Graduate Intern & FTEs overlap Transferred 1 FTE from Maritime Env to SWU for 2020 See detail in 2020 New FTEs slide 3.7% increase from 2019 Baseline Proposed FTEs for 2020 906.55 2020 Budget Changes: Proposed 3.7% increase in FTEs compared to 2019 Baseline 24 Central Services FTE Trend Note: Compounded Annual Growth Rate: 2.5% from 2010-20. FTE count excludes CDD Admin, AVPMG & Seaport PMG. Growing businesses drive FTEs growth 25 Central Services 2020 Capital Budget September 24, 2019 26 Capital Budget Overview 2020-2024 Total Five Year Capital Plan ($000's) * 2020 Commission Authorized Projects Projects Pending Authorization Pending Future Authorization Small Capital 7,421 6,343 6,278 1,725 3,500 4,218 100 5,000 4,306 5,000 4,815 5,000 4,991 7,421 8,168 18,500 24,608 Total 20,042 9,443 9,406 9,815 9,991 58,697 2021 2022 2023 2024 * Excludes ICT projects budgeted within operating divisions as well as ICT portions of PMG led projects. 27 Commission Authorized/Underway Five Year Capital Plan ($000's) 2021 2022 2023 2020-2024 Total * 2020 2024 U N U N 5,623 1,000 470 328 - - - - 5,623 1,000 470 328 7,421 - - - - 7,421 Commission Authorized Projects Radio System Upgrade Customer Relationship Mgmt System Maximo Upgrade Budget/Forecasting System Total * N = New System or Function U = System Upgrades or Replacements 28 Pending Authorization Five Year Capital Plan ($000's) 2022 2023 2020-2024 Total * 2020 2021 2024 U U N N N U N U U U 1,500 1,600 1,350 145 180 400 200 350 318 300 1,000 255 320 150 - 100 - - - 2,500 1,600 1,350 500 500 400 350 350 318 300 6,343 1,725 100 - - 8,168 Projects Pending Authorization POS Offices Wi-Fi Phone System STIA Network Redundancy Environmental Remediation System Community Communication Display Learning Mgmt System Environmental Mgmt Info System Applicant Tracking System Server Virtualization Upgrade Exchange Online Total * N = New System or Function U = System Upgrades or Replacements 29 Small Capital & Future Authorization: CIP Reserve Five Year Capital Plan ($000's) 2020-2024 Total 2020 2021 2022 2023 2024 Technology Infrastructure 1,382 1,500 1,500 1,500 1,500 7,382 Technology Business Applications 1,000 1,000 1,000 1,000 1,000 5,000 Enterprise GIS Small Capital 250 250 250 250 250 1,250 Corporate Fleet Replacement 1,488 523 707 995 1,111 4,824 Corporate Small Capital 200 200 200 200 200 1,000 CDD Fleet Replacement 1,644 635 527 680 805 4,291 CDD Small Capital 314 110 122 190 125 861 Total - Small Capital 6,278 4,218 4,306 4,815 4,991 24,608 - 3,500 5,000 5,000 5,000 18,500 Small Capital Pending Future Authorization CIP Reserve - Central Services 30 Summary The Central Services budget: - Supports key port priorities and business objectives - Advances environmental sustainability - Responds to community and other stakeholder needs - Fosters innovation and organizational effectiveness 31 2020 Budget Timeline 2020 Business Plan and CIP Development Budget Development Briefings (May/June) (June/July) Budget Briefings Draft Plan of Finance/Tax Levy (Sept/Oct ) First Reading & Public Hearing for 2019 Budget 2nd Reading & Final Passage of 2019 Budget (Mid-November) (Late November) 32 Appendix 33 2020 Budget Overview Description (in $000s) 2019 Approved Budget Less: Re-org Changes Amount 145,339 (8,359) % Notes 2019 Adjusted Budget Less: "One-Time" Items Add: Budget Transfers to Operating Divisions Add: Baseline Increase 2019 Baseline Budget 136,980 (3,820) (180) 2,658 135,638 -2.8% See "One-Time Items" Summary for details -0.1% See "Budget Transfers" Summary for details 1.9% See "Baseline Increase" Summary for details -1.0% 2020 Baseline Budget Estimated Baseline Payroll Increase 3% Vacancy Factor New Budget Additions - Core Central Support New Budget Additions - Police New Budget Additions - Eng & PCS New Budget Additions - ENV Change of Capital/OH Alloc and Expense Projects 2020 Preliminary Budget 135,638 3,900 (2,602) 5,586 (253) 368 2,782 2,639 148,059 2.8% -1.9% 4.1% -0.2% 0.3% 2.0% 1.9% 9.1% 2020 Preliminary Budget 2019 Adjusted Budget Increase from 2019 Budget 148,059 136,980 11,079 8.1% Excluded CDD Admin,AVPMG & SP PMG An average of 3.9% pay increase from 2019 Net reduction due to less overtime Thorough review of baseline budget prior to new additions 34 2020 Budget Savings/Offsets No. Dept (in $000s) 1 Commission Office 2 Legal 3 External Relations 4 HR 5 F&B 6 ICT 7 Info Sec 8 BI 9 OSI 10 ENV 11 Police 12 Engineering TOTAL Amount 50 31 250 89 8 130 60 135 150 25 520 63 1,512 Notes Reduce Commission Contingency Training & travel, Misc. Outside Svcs, training & travel, Misc. Outside Svcs, training & travel, Misc. Training, chairs purchases, printing Travel, network connectivity, telecommunication Anti-Phishing Software Add-on Performance Measurement System Outside Svcs Outside Svcs Overtime and absorbed tasers purchase Recruiting, Training, Office Supplies, Misc $1.5M budget savings and offsets resulted from rigorous reviews 35 2020 New Budget Requests Summary 2020 Budget Additions (in $000s) Commission Office Executive Office Legal External Affairs Human Resources Information & Communication Technology Office of Strategic Initiatives Central Procurement Office Information Security Accounting & Financial Reporting Finance and Budget Business Intelligency Risk Management Office of Equity, Diversity and Inclusion Contingency Core Central Support Services Request O&M Amount Amount 25 25 277 277 530 530 1,228 1,228 1,216 1,166 1,775 1,522 675 675 816 685 60 60 143 143 332 332 520 520 130 130 1,437 1,437 9,163 8,729 Police Engineering Port Construction Services Environment & Sustainability TOTAL 669 1,131 163 3,660 14,786 669 683 103 3,110 13,293 Approved O&M Amount 25 205 250 1,059 721 1,407 510 472 125 260 (85) 40 646 (50) 5,586 Req'd FTEs 0.0 0.5 0.0 2.5 7.0 7.0 1.0 7.0 1.0 3.0 1.0 7.0 37.0 App'd FTEs 0.0 0.0 0.0 2.5 4.0 4.0 1.0 4.0 1.0 3.0 3.0 22.5 (253) 265 103 2,782 8,483 6.0 11.0 2.0 4.5 60.5 2.0 4.0 2.0 4.5 35.0 Adding $5.6M and 22.5 new FTEs to Core Central Support Services 36 2020 Budget Approved Requests (Core Central Support Services) Dept. Item Description (in $000's) Commission Commission Consultant for Biofuels Commission Contingency Reduction Executive IAF ERP Consultants Rational Decision Analysis Model Consultant Legal Outside Legal Services External Relations Regional Transportation Graduate Student Intern Graphic Designer (Aviation) Creative services Staff training for new Constituent Resource Management (CRM) Database Duwamish Valley Community Equity Program Earth Day 2020 Community Engagement Program Budget: East King County Community & Government Relations Program costs for Aviation Environmental Engagement Program Manager Permanent Environmental Engagement Program Manager Non-English Language Proficient Communications Postage for mailers Commission Consultant for Biofuels StART Facilitation & Note Taking Terminal 46 Cruise Facility Community Engagement Savings/Offset Port-Hosted Travel Education Program Total Amount O&M Amount 25 (50) 25 (50) 125 80 125 80 250 250 25 107 100 25 292 50 71 17 148 40 30 25 75 135 (180) 100 25 107 100 25 292 50 71 17 148 40 30 25 75 135 (180) 100 FTE 0.5 1.0 1.0 37 2020 Budget Approved Requests (Core Central Support Services) Dept. Item Description (in $000's) Human Resources Port Management Training Program Port Management Training Program/Talent Development Specialist Applicant Tracking System and Implementation Consulting Services Commuter Benefits Program Enhancements Compensation Program Consulting Support Temporary Agency Services Workers Comp Claims and Safety Administrative Assistant Sr. Talent Acquisition Representative Employee Relations Consultant Accounting & Financial Reporting Credit Analyst ICT Software PC Refresh Software Developers to Sales Force Systems Desktop Support Specialist Software Test Engineer Web Coordinator Network hardware maintenance Total Amount O&M Amount 34 117 93 70 75 35 101 141 105 34 117 43 70 75 35 101 141 105 125 125 676 322 100 109 106 90 133 676 322 40 109 37 90 133 FTE 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 38 2020 Budget Approved Requests (Core Central Support Services) Dept. Item Description (in $000's) Aviation Finance and Budget Sr. Financial Systems & Business Analyst Financial Analyst II - Grants and Capital Programs Maritime Finance and Budget Financial Analyst II Business Intelligence Service Quality and Brand Performance Measurement System: on-going J.D. Power North American Airport Survey Risk Services Insurance tracking platform/cloud based Office of Strategic Initiatives Storytelling with Data Workshops Storytelling Consultant Conferences / Travel Administrative Assistant LEAN Consultant Disruption Summit Total Amount O&M Amount FTE 84 72 84 72 1.0 1.0 104 104 1.0 (135) 50 (135) 50 40 40 18 25 20 88 350 10 18 25 20 88 350 10 1.0 39 2020 Budget Approved Requests (Core Central Support Services) Dept. Item Description (in $000's) Central Procurement Services Manager, CPO Liaison & Customer Service Contract Administrator 2 Buyer 5 - Purchasing Manager Buyer 3 Information Security Anti-Phishing Software Expansion Add Triage Module Office of Equity, Diversity and Inclusion EDI Manager, Aviation Analyst, Data/Research and Policy Analysis Manager EDI Communications Implementation of the new EDI strategy TOTAL - Core Central Support Services Total Amount O&M Amount FTE 177 114 125 114 160 97 113 103 1.0 1.0 1.0 1.0 Absorbed in the budget 162 146 162 175 162 146 162 175 1.0 1.0 1.0 0.0 5,822 5,586 22.5 40 2020 Budget Approved Requests (Police, Engineering & PCS) Dept. Item Description (in $000's) Total Amount O&M Amount 50 80 67 (450) (253) 50 80 67 (450) (253) 2.0 94 111 123 109 31 37 87 109 1.0 1.0 1.0 1.0 103 60 599 43 60 368 1.0 1.0 6.0 FTE Police Jail Cost Increase Police/Fire Communication Specialist Police Specialist Savings/Offset (OT Reduction) Subtotal Engineering Engineering Design Technician Design Engineer 2 (Civil/Structural) BIM Design Technology Specialist Construction Management Systems Analyst Port Construction Services PCS CM III Administrative Assistant Subtotal 1.0 1.0 41 2020 Budget Approved Requests (Environmental & Sustainability) Dept. Item Description (in $000's) Environment & Sustainability Admin Carbon Policy Assistance AV Environmental & Noise College Intern Recycling Contaminated Site Management, PFAS Flight Corridor Safety Program Habitat Management SAMP Environmental Review Environmental Program Manager Transportation Management Association Support NPDES Permit Renewal Application Support Maritime Environment & Planning Southern Resident Orca Recovery Program Duwamish Valley Community Action: Gateway Park N/8th Ave S Shoreline (Maritime Capital Budget) Duwamish Valley Community Action: Project Design and Permitting Duwamish Valley Community Action: Habitat Restoration and Stewardship SharePoint Migration Oversight SDCI Permitting Liaison FTE Staff support for orca recovery initiative planning and implementation. (100% expense) FTE- Support for implementation of Sustainability In Capital Design (50% capital) Noise Ground Noise Study Noise Programs Coordinator Litigation Required Noise Contours Subtotal GRAND TOTAL Total Amount O&M Amount 150 150 32 255 60 1,500 85 50 75 32 255 60 1,500 85 50 75 50 300 25 40 15 60 144 160 50 25 40 15 60 144 81 100 65 25 3,190 100 35 25 2,782 4.5 9,359 8,483 35.0 FTE 0.5 1.0 1.0 1.0 1.0 42 2019 Mid-Year Approved FTEs No. Department 1 Legal 2 External Relations 3 Human Resources 4 5 6 7 8 9 Accounting & Financial Reporting Information & Communication Tech. Maritime Finance & Budget Business Intelligence Police Engineering 10 11 Aviation Project Management Seaport Project Management 13 14 Aviation Environmental Maritime Environmental & Planning TOTAL Description Graduate Intern East King County CE GR Manager Administrative and Policy Specialist Community Engagement Program Manager HR Data Analyst Workers Compensation Claims Manager Commuter Benefits Program Administrator College Intern Desktop Support Specialist for Police support College Intern BI Assistant Auto Theft Task Force Construction Labor Specialist Construction Inspector II Resident Engineer 2 College Intern Capital Project Manager 3 Assistant Project Manager Controls Program Leader FTEs 0.50 1.00 1.00 1.00 1.00 1.00 1.00 0.25 1.00 0.25 1.00 1.00 1.00 2.00 1.00 0.25 1.00 2.00 1.00 Transportation Management Program Manager Limited Duration Sr. Env. Management 1.00 1.00 20.25 Growing business needs drive the additions of mid-year new FTEs 43 2019 FTEs Transfer No. Department 1 Aviation Project Management Description All FTEs transferred to Aviation Division FTEs (62.0) 2 3 All FTEs transferred to Maritime Division Capital Project Marketing Specialist transferred from Engineering (20.0) 1.0 Admin Assistant transferred to EDI Director Social Responsibility transferred to EDI (1.0) (1.0) Seaport Project Management External Relations 4 Information & Communication Tech. ICT Project Manager transferred from Engineering Telecomm Infrastructure Engineer transferred from Engineering 1.0 1.0 5 Office of Equity, Diversity and Inclusion Admin Assistant transferred from External Relations Director Social Responsibility transferred from External Relations 1.0 1.0 6 Engineering Electronic Tech Systems Foreman x 2 transferred to AV Maintenance ICT Project Manager transferred to ICT (2.0) (1.0) Telecomm Infrastructure Engineer transferred to ICT Capital Project Marketing Specialist transferred to External Relations (1.0) (1.0) (84.0) TOTAL Most of the FTEs transfer resulted from the PMGs re-org 44 2020 Proposed New FTEs Summary New FTEs in the 2020 Proposed Budget No. Dept 1 External Relations 2 3 4 5 6 7 8 9 Description Regional Transportation Graduate Student Intern Graphic Designer (Aviation) Permanent Environmental Engagement Program Manager Human Resources Port Management Training Program/Talent Development Specialist Workers Comp Claims and Safety Administrative Assistant Sr. Talent Acquisition Representative Employee Relations Consultant Accounting & Financial Reporting Credit Analyst Information & Communication Technology Software Developers to Sales Force Systems Desktop Support Specialist Software Test Engineer Web Coordinator Aviation Finance and Budget Sr. Financial Systems & Business Analyst Financial Analyst II - Grants and Capital Programs Maritime Finance and Budget Financial Analyst II Office of Strategic Initiatives Administrative Assistant Central Procurement Office Manager, CPO Liaison & Customer Service Contract Administrator 2 Buyer 5 - Purchasing Manager Buyer 3 Office of Equity, Diversity and Inclusion EDI Manager, Aviation Analyst, Data/Research and Policy Analysis Manager EDI Communications Subtotal New FTEs support the Port's strategic goals & initiatives FTEs 0.50 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 22.50 45 2020 Proposed New FTEs Summary - Cont'd No. Dept 10 Police 11 Engineering 12 Port Construction Services 13 Maritime Environmental 14 AV Environmental 15 Noise Subtotal Description Police/Fire Communication Specialist Police Specialist Engineering Design Technician Design Engineer 2 (Civil/Structural) BIM Design Technology Specialist Construction Management Systems Analyst PCS CM III Administrative Assistant FTE Staff support for orca recovery initiative planning and implementation. (100% expense) FTE- Support for implementation of Sustainability In Capital Design (50% capital) College Intern Recycling Environmental Program Manager Noise Programs Coordinator TOTAL FTEs 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.50 1.00 1.00 12.50 35.00 New FTEs support the Port's strategic goals & initiatives 46 One-Time Items in 2019 Item Org Item Description Amount Notes Commisssion 1 1200 Sustainable Aviation Fuels Consultant 80,000 External Relations 1 1420 Staff Training for new CRM Database 25,000 Human Resources 1850 One Port Culture Consultant 1 1850 HR Organizational Effectiveness Consultant 2 1850 WA Paid Family Leave Law FTE 3 Subtotal 90,000 50,000 2,200 Computer 142,200 Internal Audit 1 2280 Capital Audit Expert Consultant 50,000 2 2280 HIPAA 80,000 3 2280 Peer Review 2280 Internal Auditor 15,000 4 Subtotal Accounting & Financial Reporting 1 2270 PeopleSoft Systems Functional Expertise Resource 1,680 Computer 146,680 88,000 47 One-Time Items in 2019 (Cont'd) Item Org Item Description Amount Notes Aviation Finance and Budget 1 4540 Staff Training 28,666 Corporate Finance and Budget 1 2100 Financial Analyst I 1,500 Computer Maritime Finance and Budget 1 6210 Grant and Cost Recovery Specialist 250 Computer Business Intelligence 1 1500 Research Analyst (BI Analyst III) 2,500 Computer Office of Strategic Initiatives 1 2410 Lean Consulting Services 2 2410 FTE Backfill Subtotal Central Procurement Office 9205 Contract Administrator (3) 1 9205 Contract Administrator - Construction 2 Subtotal 500,000 2,000 Computer 502,000 7,200 2,400 Computer 9,600 48 One-Time Items in 2019 (Cont'd) Item Org Item Description Amount Notes Information Security 1980 CISO / Sr. Manager Information Security 1 1980 Information Security Sr. Analyst 2 Subtotal 2,500 Computer 2,500 Computer 5,000 Police 4300 Police Sergeant/Waterfront 1 4300 Police Explosive Detection K9 Officers 2 Subtotal 520 Computer 520 Computer 1,040 CDD 1 2 3 4 5 1610 1650 1600 1700 1700 Senior Design Architect Administrative Assistant Construction Support - FTEs PCS Construction Manager II PCS RMM Construction Manager II Subtotal 1,500 1,500 1,500 1,500 1,500 7,500 Computer Computer Computer Computer Computer 49 One-Time Items in 2019 (Cont'd) Item Org Item Description Environment & Sustainability 1 2710 Commute Trip Reduction 2 2710 EPA Pilot Program 3 2710 Green Fleet Program 4 2710 Sustainability Evaluation Framework 5 1350 Smith Cove Blue Carbon Pilot Project 6 1350 PORTfolio Site Maintenance/Enhancements 7 1350 Umbrella Mitigation Bank 8 1350 On-Call Technical Support for PORTfolio 9 1350 Funding for Seattle DCI, USACE, NOAA Permitting 10 1350 Waste Management Program continuation 11 1350 Tree Inventory 12 1350 Energy Conservation CF Changed from 2018 13 4580 Complete Airport's 5-year NPDES Permit Renewal 14 4580 GTAP Implementation 15 4580 Implement Sustainable Aviation Fuels (SAF) Workplan 16 4580 Technical Support for IWS Deicing Management Study 17 4580 Contaminated Site Management - PFAS 18 4580 SAMP annual spending rejustified every budget year Subtotal GRAND TOTAL Amount Notes 30,000 100,000 50,000 150,000 180,000 25,000 75,000 25,000 (10,000) 30,000 25,000 60,000 100,000 75,000 125,000 75,000 65,000 1,600,000 2,780,000 3,819,936 50 Budget Transfers in 2019 (Payroll) Item From To Item Description 1 Engineering AV Maintenance 2 IAF FTEs 2 Engineering Amount Notes (44,017) From 1630 to 4594 External Relations 1 IAF FTE transferred to External Relations External Relations received 1 FTE from Eng (25,673) 25,673 From 1630 to 1420 3 Engineering ICT 2 IAF FTEs transferred to ICT ICT received 2 IAF FTEs from Engineering (54,147) 54,147 From 1630 to 1910/1970 4 Police ICT Transferred budget out of Officers/Wages and Benefits (58,000) to ICT ICT received Wages and Benefits for new 58,000 Software Support for Police From 4300 to 1910 5 External Relations EDI Transferred 2 OSR FTEs to EDI Received 2 FTEs from External Relations 198,177 (198,177) From 1420 to 1460 Total payroll transfers (44,018) 51 Budget Transfers in 2019 (Non-Payroll) Item 1 2 3 From To Item Description Amount Notes Env & Sustainability External Relations South King County Support Program of $750K transferred to Ext Relations (750,000) From 2710 to 1420 External Relations received $750K from Env and Sus 750,000 Transferred for Furn & Equip Acquisition Exp to ICT Received for Furn & Equip Acquisition Exp from Police (1,500) OSR expenses transferred to EDI (98,375) EDI received non-payroll budget from Ext. Relations 98,375 (61,140) Police External Relations ICT EDI From 4300 to 1910/1970 1,500 4 EDI/OSR EDD Ethnic Marketing 5 HR EDI Membership for Government Alliance for Race and Equity (3,000) 3,000 EDI received this amount from HR 6 Maritime Env SWU SWU Outside Services Total non-payroll transfers (136,069) TOTAL BUDGET TRANSFERS (180,087) (74,929) From 1420 to 1460 From 1350 to 8001 52