COMMISSION
AGENDA MEMORANDUM
ACTION ITEM
DATE:

June 28, 2019

TO:

Stephen P. Metruck, Executive Director

FROM:

Paul J. White, Commission Clerk

Item No.
Date of Meeting

6h
July 9, 2019

SUBJECT: Amendment to the approved minutes of the commission meetings of May 14 and
June 4, 2019 (Short Form)
ACTION REQUESTED
Request Commission adoption of amendments to the approved minutes of the regular meeting
of May 14 and the special meeting of June 4, 2019, to add inadvertently omitted written public
comment and a meeting adjournment, respectively.
SUMMARY
The minutes of the regular meeting of May 14, 2019, were approved unanimously by the Port
Commission on June 11, 2019. It was subsequently discovered that written public comment
from one individual was accidentally omitted from this set of minutes. Similarly, the minutes of
the special meeting of June 4, 2019, were approved unanimously by the Port Commission on
June 25, 2019, before it was discovered that an adjournment of the meeting from 1:30 p.m. to
2:30 p.m. was not included in the record of that meeting. These omissions reflect the haste
with which the minutes of both dates were prepared for approval, and staff are reviewing
quality controls to ensure confidence in the record provided for commission approval.
Amendment of the May 14 minutes would insert on page 1, the last line, immediately after
"composition of local government leadership" the following text:
In lieu of spoken comment, Anne Kroeker, Des Moines resident, submitted written
remarks, which are attached as minutes Exhibit E.
Amendment of the June 4 minutes would delete on page 1, line 5, "The meeting convened at
2:35 p.m." and would insert instead the following:
At 1:30 p.m., Deputy Commission Clerk Amy Dressler called the meeting to order and
immediately adjourned it to 2:30 p.m. in the same location. Commission President
Stephanie Bowman called the adjourned meeting to order at 2:35 p.m.
ATTACHMENTS TO THIS REQUEST
(1) Redline of the amended minutes of May 14, 2019.
(2) Redline of the amended minutes of June 4, 2019.
(3) Copy of May 14 written comment and June 4 order of adjournment.

Template revised April 12, 2018.