Template revised April 12, 2018.

DATE: June 25, 2019

TO: Stephen P. Metruck, Executive Director

ACTION REQUESTED

Request Commission authorization for the Executive Director to execute a service contract for

Seattle-Tacoma International Airport Janitorial Service in the newly created Zone 5, which

includes the new International Arrival Facility (IAF), for a period of up to five years.

EXECUTIVE SUMMARY

In advance of the completion of IAF construction in 2020, Aviation Maintenance is preparing to

support the operational needs of the facility. To keep the facility clean, functioning and

separated into a new zone. A cleaning budget and a request for proposal need to be developed

and implemented for the new facility.

Approval of this request will allow for the execution of a service contract based on the existing

performance-based contracting model used in the balance of the Airport facility, while creating

one more area of opportunity for competition.

JUSTIFICATION

The facility needs to be clean and well maintained to meet the Port’s customer service and

cleanliness standards in support of the Port’s Century Agenda goal to advance as a leading

Template revised September 22, 2016; format updates October 19, 2016.

DETAILS

Aviation Maintenance staff believes the existing model, implemented January 2017, provides

benefits to the Airport. Having multiple contractors in place provides continued opportunities

for competition, allows Airport staff to see differing strategies and technologies used in the

industry and, if necessary, provides multiple resources when dealing with irregular operations

or single occasion events. As such, staff proposes to continue utilizing this model, expanding it

from the current 4-zone model, to incorporate a 5

zone separately provides the potential for future staggered expirations of custodial contracts,

which is a strategy Airport staff will be pursuing when the existing Zone 1 through Zone 4

contracts are considered for renewal or selected for re-competition.

Therefore, the cost to clean the IAF is anticipated to be slightly less than the projected cost for

the other customer-facing zones.

In the preferred alternative, the contract will consist of an initial 2-year base contract with 3

options for 1-year renewal at the Port’s discretion.

The scope of work for the preferred alternative is to develop a Request for Proposals (RFP) for

the custodial service in Zone 5 and execute the contract by 2

This contract will support the Commission’s Quality Jobs initiative by maintaining labor

harmony provisions in our contractual relationship with prospective bidders where appropriate.

Project staff have worked with the Economic Development Division – Diversity in Contracting

Department and determined this contract will have a forty percent WMBE aspirational goal and

inclusion plans in association with the goal.

Template revised September 22, 2016; format updates October 19, 2016.

ALTERNATIVES AND IMPLICATIONS CONSIDERED

Alternative 1 – Add the new facility to Zone 1 that is the closest and connecting to the IAF

facility. Utilize the existing custodial contractor and amend the existing janitorial contract.

Cost Implications: Range of $22 to $26 million

Pros:

(1) By utilizing the existing contractor site management team, the Port may save the cost

of management team resources and other costs associated with running business at

the site that adds to the new contractor cost.

(2) The business transition would be seamless, since the existing site team is familiar with

(3) This alternative can incorporate women, minority and/or disadvantaged business

enterprise requirements in the contract.

Cons:

This is not the recommended alternative.

Alternative 2 – Request proposals from existing contractors to compete for the new facility

janitorial service.

Cost Implications: Range of $22 to $26 million

(3) The business transition would be low impact since the existing site team is familiar

with the facility and POS Rules and Regulations to conduct business the airport.

(4) This alternative can incorporate women, minority and/or disadvantaged business

enterprise requirements in the contract.

Cons:

(1) This approach significantly limits competition to only those service providers already

working on site. This may not result in the most cost-effective and innovative outcome

due to the limited competition available.

(2) This approach may eliminate some service providers that may be able to bring new,

innovative and cost-effective service methods to the Airport.

Template revised September 22, 2016; format updates October 19, 2016.

Alternative 3 – Advertise, award and execute a service contract for Zone 5 Janitorial Services

Cost Implications: Range of $20 to 26 million

Pros:

other alternatives.

market trends and techniques for the work being performed.

(3) This alternative can incorporate women, minority and/or disadvantaged business

enterprise requirements in the contract.

(4) Performing an overarching, multi-year procurement would be efficient and

economical for the Port.

Cons:

(1) This alternative may result in a new service provider being awarded the work.

Onboarding a new service provider requires significant time and effort and the

learning curve can be steep. Service may suffer in the short-term during the learning

process.

so the funding source will be the Airport Development Fund. Janitorial services for the IAF will

be charged to the Federal Inspection Services (FIS) costs center and fully recovered through FIS

fees from the airlines that use the IAF.

None

None

None

PREVIOUS COMMISSION ACTIONS OR BRIEFINGS

Template revised September 22, 2016; format updates October 19, 2016.

September 27, 2016 – Commission authorized the Chief Executive Officer to execute up to four