Template revised January 10, 2019.
COMMISSION
AGENDA MEMORANDUM
Item No.
6d
ACTION ITEM
Date of Meeting
May 28, 2019
DATE: May 20, 2019
TO: Stephen P. Metruck, Executive Director
FROM: Wayne Grotheer, Director, Aviation Project Management
Wendy Reiter, Director, Aviation Security, Airfield
SUBJECT: Employee Security Screening Phase 2 (C800984)
Amount of this request:
$1,425,000
Total estimated project cost:
$7,900,000
ACTION REQUESTED
Request Commission authorization for the Executive Director to proceed with design of the
Employee Security Screening Phase 2 project at Seattle-Tacoma International Airport. The
amount requested under this authorization is $1,425,000, out of a total estimated budget of
$7,900,000.
EXECUTIVE SUMMARY
This project will add vehicle and personnel security screening systems to airfield Gates E125
and E190. The project will construct facilities and procure equipment to provide screening of
airport personnel consistent with the employee screening program in the Terminal. The project
will also include screening of vehicles, by adding an under-vehicle screening system that will
detect any alterations to the vehicle used to hide weapons. Currently, these external gates only
conduct visual inspections of vehicles and people; this project will improve security. References
to employees in this memo refer to airport tenant employees and/or airport vendors, and their
authorized vehicles used to conduct business Airside.
An initial project budget, in the amount of $550,000, was included in the 2019 – 2023 capital
budget and plan of finance, utilizing the remaining balance of the Employee Security Screening
Phase 1 project in the Terminal. The remaining balance was transferred for continued
utilization by the Employee Security Screening Program to be applied towards Phase 2 of the
project. A 15%-level of design has now been completed for the Employee Security Screening
Phase 2 project and the total estimated cost is $7,900,000.
DIVERSITY IN CONTRACTING
The project manager will work with the Diversity in Contracting department to determine
participation opportunities and set goals for women and minority business enterprises (WMBE)
COMMISSION AGENDA – Action Item No. _6d_ Page 2 of 5
Meeting Date: May 28, 2019
Template revised September 22, 2016; format updates October 19, 2016.
attainment. These affirmative efforts are in accordance with the Policy Directive on Diversity in
Contracting.
JUSTIFICATION
This action satisfies the business plan to operate a world-class international airport by ensuring
safe and secure operations. The project will improve security operations and invest in new
facilities to remain in compliance with evolving federal directives and Transportation Security
Administration (TSA) requirements related to employee screening. Changes in federal security
requirements, resulting from events at other airports, have required increased attention to
screening operations.
DETAILS
• Employee Security Screening Phase 2 will provide employee and vehicle screening to the
Airfield
• Employee screening equipment will be equal to screening technologies currently utilized
in the terminal
• Vehicle screening technology will be installed as part of this project
• This will lead us closer to 100% employee screening
• This project will enhance safe and secure operations inside and out of the airport
Scope of Work
The project will provide facilities with weather protection, and include discrete screening space
for employees, as well as security screening equipment to add screening at existing Airfield
Gates E125 and E190. Excluded from the scope of work is Gate E45 for the reason that there is
not sufficient room to construct a facility in that area and the Gate may be relocated in the
future due to the lack of space for queuing vehicles. This gate has limited use in comparison to
the other gates.
(1) Build, or procure facilities complete with power, communications, and HVAC to screen
employees at the gates
(2) Provide security screening equipment, comparable to what is used in the terminal, to
screen employees at the gates
(3) Provide security screening equipment to screen under vehicles entering the Airfield
Schedule
Activity
Design start
2019 Quarter 2
Commission construction authorization
2020 Quarter 1
Construction start
2020 Quarter 2
In-use date
2021 Quarter 2
COMMISSION AGENDA – Action Item No. _6d_ Page 3 of 5
Meeting Date: May 28, 2019
Template revised September 22, 2016; format updates October 19, 2016.
Cost Breakdown
This Request
Total Project
Design
$1,425,000
$1,425,000
Construction
$0
$6,475,000
Total
$1,425,000
$7,900,000
ALTERNATIVES AND IMPLICATIONS CONSIDERED
Alternative 1 – Continue operations as they are today at the external gates. This only provides
visual screening inside the vehicles and no use of screening technologies for employees.
Cost Implications: Expense for preliminary work $160,000
Pros:
(1) No additional funding needed for the project
(2) No additional staffing needed
Cons:
(1) This option fails to enhance safety and security
(2) This will not meet the Port of Seattle business plan to provide a safe environment for
our employees and customers
This is not the recommended alternative.
Alternative 2 – Proceed with this project to screen employees without adding the under-vehicle
screening technology.
Cost Implications: $7,210,000
Pros:
(1) Reduction of cost for the program
(2) Minimal reduction of construction time and impacts
Cons:
(1) Does not provide full screening of the vehicles
(2) Does not meet the Port of Seattle business plan to provide a safe environment for our
employees and customers
(3) Increases the time to get through the exterior gates
(4) Closing a gate during construction of the new facilities may have temporary impacts
by decreasing the entrances to the airfield
(5) Additional screening personnel (estimated 19 FTE)
(6) Additional cost for Aviation Maintenance to provide ongoing upkeep of new facility
This is not the recommended alternative.
COMMISSION AGENDA – Action Item No. _6d_ Page 4 of 5
Meeting Date: May 28, 2019
Template revised September 22, 2016; format updates October 19, 2016.
Alternative 3 – Install facilities to provide employee and under vehicle screening system at
exterior Gates E125 and E190 to secure the entrances to the airfield.
Cost Implications: $7,900,000
Pros:
(1) Provides secure access to the airfield and areas of the terminal
(2) Provides a safe environment for passengers and employees
(3) Meets the Port of Seattle values to provide a safe environment for our employees and
customers
(4) Provides compliance with evolving Federal requirements related to employee
screening
Cons:
(1) Increases the time to get through the exterior gates
(2) Closing a gate during construction of the new facilities may have temporary impacts
by decreasing the entrances to the airfield
(3) Additional screening personnel (estimated 19 FTE)
(4) Additional cost for Aviation Maintenance to provide ongoing upkeep of new facility
This is the recommended alternative.
FINANCIAL IMPLICATIONS
Cost Estimate/Authorization Summary
Capital
Expense
Total
COST ESTIMATE
Original estimate (under CIP C800880)
$3,500,000
$0
$3,500,000
Previous Change (CIP C800880 was used by
Employee Security Screening Ph1 for
terminal installs and remaining balance of
$550,000 transferred to this CIP C800984
on 7/14/17)
($2,950,000)
0
($2,950,000)
Current budget increase (Based on 15%
preliminary design drawings)
$7,350,000
0
$7,350,000
Revised estimate
$7,900,000
0
$7,900,000
AUTHORIZATION
Previous authorizations
$295,000
0
$295,000
Current request for authorization
$1,425,000
0
$1,425,000
Total authorizations, including this request
$1,720,000
0
$1,720,000
Remaining amount to be authorized
$6,180,000
$0
$6,180,000
Annual Budget Status and Source of Funds
The initial project budget in the amount of $550,000 is included in the 2019 – 2023 capital budget
and plan of finance. This budget was established utilizing the remaining balance of the Phase 1
COMMISSION AGENDA – Action Item No. _6d_ Page 5 of 5
Meeting Date: May 28, 2019
Template revised September 22, 2016; format updates October 19, 2016.
employee security screening project in the Terminal and transferred for utilization by the Phase 2
employee security screening program (C800984) at the exterior gates. At this time, a 15%-level of
design has been completed and the Employee Security Screening Phase 2 project estimate is
$7,900,000. The budget increase in the amount of $7,350,000 will be transferred from the
Aeronautical Allowance CIP (C800753) resulting in no net change to the Aviation capital budget. The
funding source will be the Airport Development Fund and future revenue bonds.
Financial Analysis and Summary
Project cost for analysis
$7,900,000
Business Unit (BU)
Airfield Movement Area
Effect on business performance
(NOI after depreciation)
NOI after depreciation will increase
IRR/NPV (if relevant)
N/A
CPE Impact
$0.03 in 2022
Future Revenues and Expenses (Total cost of ownership)
This project will have impacts on Aviation Maintenance operating and maintenance (AVM
O&M) costs, but to what extent is unknown at this time. Impacts will be related to the
mechanical systems for cooling of the screening rooms, electronic systems, Electronic
Technicians for the duress, cameras, access controls, and the under the vehicle inspection
equipment (outside contracted service agreement or done in-house). The full impacts on AVM
O&M can be better evaluated during the design phase of this project.
Operational staff resources are estimated at 19 FTEs for represented full employee screeners
ATTACHMENTS TO THIS REQUEST
(1) Presentation slides
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS
November 28, 2017 – The Commission authorized advertisement and execution of a major
public works contract, procurement of additional security equipment and use of Port
forces for Phase 1 of employee security screening in the terminal.
March 28, 2017 – The Commission authorized design for a third screening room, purchase
of security equipment and the use of Port forces to complete the build out of three
employee screening rooms for Phase 1 of employee security screening in the terminal.
September 13, 2016 – The Commission authorized the purchase of equipment and buildout
of space for future security for Phase 1 of employee security screening in the terminal.
