2019 Aviation Committee Charter Page 1 of 4
PORT OF SEATTLE COMMISSION
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2019 AVIATION SPECIAL COMMITTEE CHARTER
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As proposed April 16, 2019
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I. INTRODUCTION
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The 2019 Aviation Special Committee, herein referred to as “the committee,” is a special
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committee created by the Port of Seattle Commission. The committee will provide information,
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advice, and recommendations about fulfilling the port’s Century Agenda goals to meet the
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region’s air transportation needs at Seattle-Tacoma International Airport for the next 25 years
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and encouraging the cost-effective expansion of domestic and international passenger and
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cargo service. The committee will examine airport capital programs, ground transportation
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planning, and review of Century Agenda goals as described further below.
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This charter defines the composition, authority, mission, scope, responsibility, and meeting
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structure of this committee.
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II. COMPOSITION
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The Aviation Committee will consist of two Port of Seattle Commissioners appointed by the
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commission president after consultation with the commission at the beginning of each calendar
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year in which the committee is active.
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III. SCOPE OF WORK
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The work of the 2019 Aviation Committee shall include the following:
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A. Provide recommendations to the Port of Seattle Commission to revise, as necessary, the
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port’s Century Agenda Strategy 1: “Position the Puget Sound region as a premier
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international logistics hub” with a focus on Objective 3: “Triple air cargo volume to
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750,000 metric tons.”
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B. Review and provide recommendations to the Port of Seattle Commission on progress,
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schedule, and budget for major airport infrastructure projects including projects
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currently underway.
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C. Monitor the development of the Sustainable Airport Master Plan (SAMP) and the
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resulting Environmental Impact Statement (EIS).
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D. Review and recommend to the Port of Seattle Commission ground transportation access
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principles and goals and propose to the commission a motion to support
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implementation of those goals and principles. Periodically review ground transportation
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Item Number: 8a_charter
Meeting Date: April 16, 2019
2019 Aviation Committee Charter Page 2 of 4
issues and proposals that fall within the ground transportation framework attached as
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Exhibit A to this charter.
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IV. AUTHORITY
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In pursuit of its mission and scope, the committee is not legally authorized to act on behalf of
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the Port of Seattle Commission, but is authorized to conduct the following activities:
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A. Gather information, consider all matters within the committee’s scope of work, and
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provide information, advice, and recommendations to the Port of Seattle Commission.
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B. Communicate the aviation capital project, SAMP, or ground transportation priorities of
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the Port of Seattle Commission.
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C. Engage in outreach efforts and activities to gather information to provide to the Port of
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Seattle Commission.
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D. If the committee determines that to meet its responsibilities it needs the independent
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services of an outside advisor or consultant with aviation capital project, SAMP, or
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ground transportation expertise, it may propose the retention of such advisor or
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consultant to the commission for approval.
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V. DURATION
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The work of the Aviation Committee will continue for the duration of the Sustainable Airport
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Master Plan process.
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VI. RESPONSIBILITY
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A. The role of the committee chair(s) shall be to:
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1. Preside at meetings and serve as committee sponsor(s);
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2. Ensure that the committee is addressing the purposes described in this charter; and
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3. Set committee meeting agendas.
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B. The Commission Policy Manager is the committee liaison, and commission specialists
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will support the work of the committee as assigned. The role of the committee liaison
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shall be to:
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1. Regularly update the commission on the work of the committee in memos,
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individual briefings, and public session.
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2. Support the work of the committee.
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3. Help develop, manage, and distribute meeting materials.
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4. Provide logistical support including procuring meeting rooms, scheduling, creating
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meeting records, and providing technical assistance.
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C. The Port of Seattle Director of Capital Project Delivery, External Relations, will support
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the committee as the primary executive staff contact. The role of the executive staff
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contact shall be to:
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1. Support the committee with timely and responsive information;
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2. Coordinate with other executive staff in support of the committee’s work; and
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3. Serve as a resource for committee deliberation.
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VII. MEETINGS
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A. The committee will meet at least quarterly and will subsequently report to the
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commission in public session to provide transparency as to progress made in executing
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its charter.
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B. Workgroups composed of non-commissioner advisors and subject matter experts may
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be formed by the committee to provide in-depth analysis of issues for the committee
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and are expected to meet as frequently as needed. Workgroup meetings are not
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considered official committee meetings for purposes of establishing a quorum or
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management of records by the commission clerk.
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C. A quorum of the committee is required to conduct official committee business. A
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quorum is defined as the presence of both commissioners assigned to the committee.
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D. Meetings of the 2019 Aviation Special Committee shall be open to the public when
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required by applicable law or the bylaws of the Port of Seattle Commission.
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E. Agendas will be prepared and made available to committee members in advance of
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meetings.
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F. Agendas for updates to the commission to be presented in public session will be
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published as part of regular or special commission meeting notices.
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G. Minutes will be prepared and retained for all meetings of the committee.
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H. Records of committee meetings, including any meeting minutes, shall be provided to
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the commission clerk for appropriate retention in accordance with applicable law and
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best practices.
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