Template revised April 12, 2018.
COMMISSION
AGENDA MEMORANDUM
Item No.
6c
ACTION ITEM
Date of Meeting
November 13, 2018
DATE: October 26, 2018
TO: Stephen P. Metruck, Executive Director
FROM: Dan Thomas, Chief Financial Officer
Tom Tanaka, Interim General Counsel
SUBJECT: 2019 service agreements for Port of Seattle staff to provide services to the
Northwest Seaport Alliance
Amount of this request:
$0
Total estimated project cost:
$0
ACTION REQUESTED
Request Commission authorization for the Executive Director to execute an interlocal
agreement (ILA) with the Northwest Seaport Alliance (NWSA) to implement a series of support
service agreements to allow Port staff to provide services to the NWSA for 2019.
EXECUTIVE SUMMARY
The NWSA will require service support from different departments at the Ports of Seattle and
Tacoma. The means to provide these support services is through an ILA between the NWSA and
the homeports as a part of the annual budget process. The costs for these support service
agreements are included in both the Port’s and NWSA’s 2019 budgets.
JUSTIFICATION
The NWSA will require support services from both the Ports of Seattle and Tacoma in order to
carry out its functions. Each port will provide these support functions through an ILA that
describes the services to be provided.
DETAILS
The Ports of Seattle and Tacoma created the NWSA in August 2015 to jointly manage the two
ports' marine cargo facilities. The NWSA will need support and services from both ports in order
to carry out its various administrative functions and operations. Each port intends to execute an
ILA with NWSA to allow the ports to provide those services for 2019.
The two Managing Members (the two ports as represented by their respective commissioners)
of the NWSA approved entering into an ILA with each port on November 1, 2016. The Port of
COMMISSION AGENDA – Action Item No. 6c Page 2 of 3
Meeting Date: November 13, 2018
Template revised September 22, 2016; format updates October 19, 2016.
Seattle budget included the budgeted amounts for the proposed ILA service agreements with
the NWSA.
There are 15 support service agreements that will be implemented as part of this agreement
for 2019 and are attached as exhibits to the ILA.
Scope of Work
The proposed ILA is included as Attachment A. There are 15 service directives that are attached
as exhibits to the ILA. The list of those exhibits is as follows:
Exhibit 1: Accounting, Finance, Treasury and Risk Management
Exhibit 2: Information Technology
Exhibit 3: Public Affairs
Exhibit 4: Managing member and Executive
Exhibit 5: Legal and Public Records
Exhibit 6: Labor Relations
Exhibit 7: Capital Development
Exhibit 8: Environmental and Planning
Exhibit 9: Port of Seattle Police
Exhibit 10: Central Procurement Office
Exhibit 11: Security
Exhibit 12: Maritime Maintenance
Exhibit 13: Pier 69 Facilities Management
Exhibit 14: Portfolio Management
Exhibit 15: Additional Support Services as Needed
Schedule
This is a part of the annual budget process.
FINANCIAL IMPLICATIONS
The amounts required to provide the services to the NWSA are included in the Port’s 2019
budget.
ADDITIONAL BACKGROUN
None
ATTACHMENTS TO THIS REQUEST
(1) Attachment A (Interlocal Agreement, including 15 service directives attached as
exhibits).
COMMISSION AGENDA – Action Item No. 6c Page 3 of 3
Meeting Date: November 13, 2018
Template revised September 22, 2016; format updates October 19, 2016.
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS
None
