Template revised April 12, 2018.
COMMISSION
AGENDA MEMORANDUM
Item No.
6g
ACTION ITEM
Date of Meeting
October 9, 2018
DATE: October 1, 2018
TO: Stephen P. Metruck, Executive Director
FROM: Nick Milos, Manager, Corporate Facilities
Amy Kiessling, Capital Project Manager I
SUBJECT: Pier 69 Commission Chambers (CIP #C800216) and Lobby Improvements (U00488)
Amount of this request:
$381,000
Total estimated project cost:
$715,000
ACTION REQUESTED
Request Commission authorization for the Executive Director to (1) proceed with the
construction of the Commission Chambers Refresh project and the Lobby Improvements
project at Pier 69 and (2) use a Port Construction Service contract and Port work crews to
complete the work. This single authorization funds both the Commission Chamber Refresh
project and the Lobby Improvements project, for a total additional $381,000. The total
combined estimate for both projects is $715,000.
EXECUTIVE SUMMARY
In 2016, the CEO directed Pier 69 Facilities Management to explore making changes and
enhancements to Pier 69’s front entrance and lobby. Objectives were to create a more inviting
and interactive lobby environment; to address port security concerns; to improve wayfinding;
and to exercise design constraints to ensure architectural consistency and integrity with existing
building architecture.
In early 2017, the Commission President directed executive leadership to defer action on the
project due to other more pressing issues of public concern. In early 2018, executive leadership
decided to proceed in a scaled-down manner as outlined below.
JUSTIFICATION
The Pier 69 Main Office building has been in operation for 25 years and the majority of
furnishings and finishes in both the Commission Chambers and Lobby are original.
Commission Chambers
Carpet is showing its age and is delaminating, routing of audio/visual cabling is haphazard and
unsightly, and the acoustic ceiling is damaged in several areas.
COMMISSION AGENDA – Action Item No. 6g Page 2 of 5
Meeting Date: October 9, 2018
Template revised September 22, 2016; format updates October 19, 2016.
Lobby
The existing lobby space plan, including the location of the reception desk, hinders reception
staff visibility. Those working at the desk also experience an uncomfortable sense of
vulnerability given the “floating” nature of the desk, which allows for visitors and employees to
approach the desk from behind.
Existing furnishings are showing wear and tear and provide substandard accessibility.
Replacement of these furnishings would provide a more inviting and accommodating seating
area for port employees, visitors, and other members of the public.
Installation of an improved, modern video display area would enhance public understanding
and engagement by highlighting the rich history of the port, as well as current port operations,
projects, and achievements. Staff will also work to make Pier 69 artwork more accessible to the
public.
Small Business and Sustainable Design
The project would support Strategy 3 of the Century Agenda: Small Business Development. Due
to the elements within the scope of work, Port Construction Services would use a Job Order
Contract which will help maximize WMBE and small business opportunities for this project.
The project would also support Strategy 4 of the Century Agenda to be the greenest and most
energy-efficient port. The impacted light fixtures would be replaced with modern, low
maintenance, energy-efficient LED fixtures; the proposed acoustic ceiling panels contain no
carcinogens, are formaldehyde free, and are 100 percent recyclable; the proposed carpet is
rated as Green Label Plus by the Carpet and Rug Institute (CRI); and the old carpet would be
recycled.
DETAILS
The project would update select elements of the Chambers and Lobby as noted in the scope of
work below. Design would be completed under an existing design contract, and construction
would be completed under an existing job order contract administered by Port Construction
Services. Port crews would be utilized on some elements of the lobby work.
During the course of this project staff worked with Victoria Clipper to ensure that any planned
improvements would not impact the company’s plans to accommodate larger vessels at Pier
69. Clipper’s CEO David Gudgell recently confirmed that he is not considering use of Port
Commission chambers in the future.
Scope of Work
Commission Chambers improvements include replacing the carpet; replacing the acoustic
ceiling and related light fixtures; and improved routing of power and audio/visual cabling to
improve aesthetics and reduce trip hazards.
COMMISSION AGENDA – Action Item No. 6g Page 3 of 5
Meeting Date: October 9, 2018
Template revised September 22, 2016; format updates October 19, 2016.
Lobby Improvements are focused on the redesign and relocation of the reception desk;
replacement of existing furnishings; rearrangement of the lobby space plan; installation of an
updated video display; painting; and installation of signage and graphics.
Schedule
Commission Chamber work will start in early 2019 and is anticipated to take eight weeks.
Lobby work will follow with completion in the second quarter of 2019.
ALTERNATIVES AND IMPLICATIONS CONSIDERED
Alternative 1 – Make no changes to the Commission Chambers or the Lobby
Cost Implications: $0
Pros:
(1) No cost.
(2) No need to reschedule commission meetings during the estimated eight weeks of
construction time; no disruption to the lobby.
(3) Last minute requests for use of the Chambers could be accommodated.
Cons:
(1) No aesthetic, safety, or security improvements.
(2) No lighting improvements.
(3) No improvement of cable management.
(4) No improvement to video display.
This is not the recommended alternative.
Alternative 2 – Choose to move forward with only one of the projects.
Cost Implications: $321,000 for Lobby / $394,000 for Commission Chambers.
Pros:
(1) Reduced cost.
(2) No need to plan for disruption in both spaces.
Cons:
(1) Loss of opportunity for design continuity between the two spaces.
(2) No improvements to the security, aesthetics, or circulation of the lobby space
(3) No improvements to the video display.
(4) No aesthetic, safety, or lighting improvements in the Chambers.
(5) No improvement to cable management.
This is not the recommended alternative.
COMMISSION AGENDA – Action Item No. 6g Page 4 of 5
Meeting Date: October 9, 2018
Template revised September 22, 2016; format updates October 19, 2016.
Alternative 3 – Proceed with both the Commission Chambers Refresh and the select lobby
improvements.
Cost Implications: $715,000
Pros:
(1) Improved aesthetics, safety, security, and lighting in both spaces.
(2) Design continuity between the two spaces.
(3) Enhanced public understanding and engagement by highlighting Port operations,
projects, and achievements via video display.
Cons:
(1) Cost of $715,000.
(2) Meetings will need to be rescheduled during Commission Chambers construction.
(3) Staff, guests, and public will need to be rerouted during lobby construction.
This is the recommended alternative.
FINANCIAL IMPLICATIONS
Commission Chambers is capital work, CIP #C800216.
Capital
COST ESTIMATE
Current estimate
$394,000
AUTHORIZATION
Previous division authorizations
$176,000
Current request for authorization
$218,000
Total authorizations, including this request
$394,000
Lobby Improvements is an expense project U00488.
Expense
COST ESTIMATE
Current estimate
$321,000
AUTHORIZATION
Previous division authorizations
$158,000
Current request for authorization
$163,000
Total authorizations, including this request
$321,000
Annual Budget Status and Source of Funds
The Lobby Improvements (expense portion) will be funded from funds budgeted in the 2018
Operating Budget under P69 Facilities. The Commission Chambers work (capital portion) was
COMMISSION AGENDA – Action Item No. 6g Page 5 of 5
Meeting Date: October 9, 2018
Template revised September 22, 2016; format updates October 19, 2016.
not included in the 2018 Capital Budget and will be funded under CIP C800216 EDD
Contingency.
Funding for the project will be allocated between General Fund (40 percent) and the Airport
Development Fund (60 percent).
Financial Analysis and Summary
Project cost for analysis
$715,000
Business Unit (BU)
P69 Facilities
Effect on business performance
(NOI after depreciation)
No incremental revenue or cost-savings
associated with this project
Annual depreciation expense is estimated to
increase by approximately $40K per year
Total increase of $321K for the 2018/2019 budget
years
IRR/NPV (if relevant)
N/A
CPE Impact
N/A
ATTACHMENTS TO THIS REQUEST
None
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS
September 25, 2018 – The Commission received a presentation and postponed final action of
this request under agenda item 6d.