Item No. 9b_supp Meeting Date: September 25, 2018 2019 Central Services Budget Commission Briefing September 25, 2018 1 Central Services Budget Overview • Century Agenda and growing organizational needs drives budget priorities • Central Services broken into: - Core Support Services (traditional administrative functions) - Police - Capital Development - Environmental & Sustainability Century Agenda provides key focus 2 2019 Budget Development Approach • Review line-items and adjust 2018 baseline budget - Remove one-time/non-recurring items - Add transfers from other divisions - Add annualized amounts for recurring staff and other costs added in 2018 • • • Add incremental pay and benefit costs for adjusted baseline FTEs Departments scrutinize line item detail by account Review new budget requests from individual departments, add costs for approved items Reviewed and adjusted baseline budget prior to new additions 3 2019 Key Initiatives/Budget Drivers • Add new resources to implement and support Century Agenda Goals - - - • Strengthen safety & security of the Port and the traveling public - - • Additional Public Affairs outreach efforts in 2019 including Ethnic Media Marketing and materials production. Continue building capability for the Port - • Additional resources for Behavior Based Safety training and information security. Increase Police resources for both the Airport and waterfront. Expand public outreach to increase awareness of Port's contribution to regional economic vitality and to enhance relationship with surrounding communities - • Additional staff to implement the Diversity in Contracting resolution. Creation of a new Equity Department. Adding new resources to implement Smith Cove Blue Carbon Pilot Project, Sustainability Framework, Sustainable Aviation Fuels work plan, and other environmental initiatives. Additional resources for Business Intelligence, Accounting & Financial Reporting, and other Portwide initiatives. Increase resources to support the growing organizational needs - - Capital Development, Human Resources, and Finance & Budget adding staff to meet growing service needs. Added resources to strengthen the one Port culture and organizational effectiveness in 2019. Central Services budget driven by Port wide initiatives and growth needs 4 Central Services Budget Overview 2017 Actual 2018 Budget 2018 Forecast 2019 Budget Core Central Support Services 71,071 80,367 78,720 82,372 2,006 2.5% 3,653 4.6% Police 22,095 27,065 26,955 30,464 3,399 12.6% 3,509 13.0% Capital Development 17,370 26,289 21,058 18,628 (7,661) -29.1% (2,430) -11.5% Environment & Sustainability Total 6,975 11,504 10,486 12,074 117,511 145,225 137,218 143,538 569 (1,688) 4.9% -1.2% 1,588 6,320 15.1% 4.6% (in $000s) • • • Budget Change Budget to Forecast $ % $ % 2019 budget excludes $4.6M of "non-recurring" initiatives in the 2018 budget. Less expense projects and more charges to capital resulted in $7.7M reduction in Capital Development budget. Proposed a total of $7.3M new budget additions with 24.5 new FTEs for 2019. Central Services budget supports Portwide initiatives and division growth 5 2019 New Budget Requests Request Amount 110 59 125 1,060 447 129 200 427 914 130 937 765 841 6,144 O&M Amount 110 59 125 1,060 447 129 200 399 914 130 937 638 841 5,989 Approved Amount 110 70 555 145 88 200 265 521 541 286 522 3,303 Req'd FTEs 0.50 1.00 2.00 2.00 3.80 3.00 1.00 1.50 6.00 4.00 24.80 App'd FTEs 0.50 1.00 2.75 1.00 0.25 3.00 2.00 10.50 Police Capital Development Environment & Sustainability 2,060 2,049 3,359 2,060 334 3,359 551 334 3,114 16.00 10.00 - 4.00 10.00 - TOTAL 13,611 11,742 7,302 50.80 24.50 2019 Budget Additions (in $000s) Commission Office Executive Office Legal Public Affairs Human Resources Labor Relations Internal Audit Accounting & Financial Reporting Information & Communication Technology Finance & Budget Business Intelligence Risk Mgmt Office of Strategic Initiatives Central Procurement Office Information Security Core Central Support Services Adding $3.3M and 10.5 new FTE to Core Central Support Services 6 Budget Additions Overview BY STRATEGIC DRIVER AMOUNT FTEs Implement and support Century Agenda Priorities Strengthen Safety & Security Building Capability Community Outreach Meet the Growing Organizational Needs TOTAL 965 1,362 1,182 70 3,723 7,302 3.5 6.0 2.0 13.0 24.5 BY DIVISION Aviation Specific Maritime & EDD Specific Central Services TOTAL 2,821 846 3,635 7,302 9.5 2.0 13.0 24.5 BY ONE-TIME vs. RECURRING One-Time Recurring TOTAL 1,913 5,389 7,302 24.5 24.5 BY PAYROLL vs. NON_PAYROLL Payroll Non-Payroll TOTAL 1,805 5,497 7,302 24.5 24.5 About half of the new budget additions are specific for the operating divisions 7 Budget Additions by Strategic Driver 8 Century Agenda 2019 New Budget Additions Description (in $000's) Century Agenda Three Contract Administrators for Diversity in Contracting Smith Cove Blue Carbon Pilot Project Sustainability Evaluation Framework Implement Sustainable Aviation Fuels (SAF) Workplan Sustainable Aviation Fuels Consultant Flight Corridor Safety Program Habitat Management Graduate Intern in Commission Office PlaneNoise Complaint Handling System Annual Subscription Environmental Excellence Awards TOTAL Total Amount O&M Amount FTE 493 200 150 125 80 60 29 26 8 1,171 286 200 150 125 80 60 30 26 8 965 3.0 0.5 3.5 Adding new resources to implement and support Century Agenda 9 Safety & Security 2019 New Budget Additions Description (in $000's) Safety & Security Three Police Explosive Detection K9 Officers Police Sergeant/Waterfront Behavior Based Safety Training Chief Information Security Officer Information Security Sr. Analyst Endpoint Security-Servers, Workstations, OpsLAN, & Mobility (increase licenses) Information Security Third Party Managed Services Vulnerability Management Tool-Aviation (increased licenses) Confined Space Regulation Assessment and Planning - Compliance Requirement TOTAL Total Amount O&M Amount FTE 363 188 250 162 120 125 75 40 40 1,362 363 188 250 162 120 125 75 40 40 1,362 3.0 1.0 1.0 1.0 6.0 The 2019 new budget additions strengthen safety and security of the Port 10 Building Capability & Community Outreach 2019 New Budget Additions Description (in $000's) Building Capability Community Assessment and Service Quality Measurement Survey & Analytics Research Analyst (Business Intelligence Analyst III) Lean Consulting Services PeopleSoft Systems Functional Expertise Resource Grant and Cost Recovery Specialist Analytics Program Support Services TOTAL Community Outreach Outreach Printing and Postage Ethnic Media Marketing Staff Training for new Customer Relation Management (CRM) Database TOTAL Total Amount O&M Amount 360 116 700 88 81 45 1,390 360 116 500 88 72 45 1,182 1.0 1.0 43 20 25 88 25 20 25 70 - FTE 2.0 - Adding resources for building capability and community outreach in 2019 11 Organizational Needs 2019 New Budget Additions Description (in $000's) Organizational Needs SAMP Environmental Review and Permitting Construction Support - 6.0 FTEs Construction Support - Consultants Microsoft Enterprise Licenses (MS Office, Windows, etc.) Umbrella Mitigation Bank EPA Pilot Program Complete Airport's 5-year NPDES Permit Renewal Application Contaminated Site Management - PFAS One Port Culture Consultant HIPAA Assessment Technical Support for IWS Deicing Management Study On-Call Technical Support for PORTfolio GTAP Implementation PORTfolio Site Maintenance/Enhancements Waste Management Program continuation Funding for Seattle DCI, USACE, NOAA Permitting Liaison Services HR Organizational Effectiveness Consultant Green Fleet Program Capital Audit Expert Consultant Total Amount O&M Amount FTE 1,600 1,057 600 200 125 100 100 100 150 80 75 75 75 60 55 50 50 50 80 1,600 123 200 125 100 100 100 90 80 75 75 75 60 55 50 50 50 50 6.0 - New budget additions support growing organizational and business needs 12 Organizational Needs - Cont'd 2019 New Budget Additions Description (in $000's) Organizational Needs Financial Analyst I WA Paid Family Leave Law FTE Administrative Assistant PCS Construction Manager II PCS RMM Construction Manager II Overlap for a CPI Manager Position (3 months) Graduate Intern in AV Finance & Budget Senior Design Architect Commute Trip Reduction SPCC Plan 5-Year Recertification (Requirement) Overlap for a Senior Port Budget Analyst (3 months) Staff Training for AV Finance & Budget (additional) Commute Trip Reduction Program - ORCA NMFS habitat programmatic permitting Peer Review for Internal Audit TOTAL Total Amount O&M Amount FTE 98 96 75 102 102 82 36 113 30 30 40 56 29 20 15 5,606 98 96 75 51 51 41 36 34 30 30 30 29 29 20 15 3,723 1.0 1.0 1.0 1.0 1.0 0.3 0.5 1.0 0.3 13.0 13 FTEs Budget and Trends 14 2019 Central Services FTEs Summary Description FTEs Notes 2018 Budget 907.10 Changes in 2018: Mid-Year Approvals Eliminated Transfer 2018 Baseline 12.00 -1.50 -4.00 913.60 8 TSS/2 Drug Detectives/Survey CAD Tech/2 College Interns Director of S&P and Admin Assistant in Executive Office Net of S&P transfers and Maritime Maintenance to F&B 2019 Budget Changes: Eliminated Transfer Proposed New FTEs Net Increase -0.75 1.00 24.50 24.75 Graduate Intern Transfers from Maritime Habitat to ENV CoE See detail in the following slide 2.7% increase from 2018 Baseline Proposed FTEs for 2019 938.35 Proposed 2.7% increase in FTEs compared to 2018 Baseline 15 Proposed New FTEs Summary Engineering - 1 Senior Design Architect, 1 Admin Assistant, and 6 Construction Managers/Support Staff Port Construction Services - 2 Construction Managers Police- 3 New K9 Officers and 1 Waterfront Police Sergeant Central Procurement - 3 new Contract Administrator positions to support Diversity in Contracting Information Security - 1 Information Security Sr. Manager and 1 Information Security Sr Analyst Business Intelligence - 1 Research Analyst Human Resources - 1 new position for WA Paid Family Leave Law Corp. F&B - 1 Financial Analyst & 3 Months Overlap for a Sr. Budget Analyst position Seaport F&B - 1 Grant and Cost Recovery Specialist Office of Strategic Initiatives - 3 Months Overlap for a CPI Manager Position Graduate Interns - 0.5 FTEs in Aviation F&B and 0.5 in Commission Office New FTEs support the Port's strategic goals & initiatives 16 Central Services FTE Trend Total FTEs from 2009 to 2019 950.0 900.0 850.0 800.0 750.0 700.0 650.0 600.0 550.0 500.0 2009 Actual 2010 Actual 2011 Actual 2012 Actual 2013 Actual 2014 Actual 2015 Actual 2016 Actual 2017 Actual 2018 Budget 2019 Budget New FTEs support operating growth 17 10-Years FTE Change Summary Change 200920142014 2019 FTEs BY DEPARTMENT 2009 2014 2019 Police 142.0 128.0 166.0 -14.0 High School Interns 0.0 0.0 19.5 0.0 Capital Development 239.0 250.1 269.5 11.1 Office of Strategic Initiatives & CPO Public Affairs Finance and Budget Business Intelligence Human Resources Information Security Information & Communication Technology Environment & Sustainability Equity Program Commission Accounting & Financial Reporting Internal Audit Legal Counsel Risk Services Executive Office Labor Relations 36.0 28.6 30.3 3.5 37.8 2.0 127.0 39.6 0.0 11.0 57.2 10.2 13.0 5.0 5.0 9.0 41.0 23.5 32.0 3.0 42.3 4.0 120.0 39.8 0.0 14.0 55.4 9.2 15.5 6.0 6.0 9.5 55.3 33.5 41.1 10.3 48.6 8.0 124.0 43.6 2.0 15.5 56.4 10.2 16.5 6.0 5.5 7.0 5.0 -5.1 1.7 -0.5 4.5 2.0 -7.0 0.2 0.0 3.0 -1.8 -1.0 2.5 1.0 1.0 0.5 TOTAL CENTRAL SERVICES DIVISION 796.2 799.3 938.4 3.1 Notes Staffing decreased from 2009-14; recent growth driven by 38.0 Airport operational needs. 19.5 90 High School Intern positions Growth was primarily in Engineering and AVPMG largely 19.4 driven by Airport construction program. 14.3 Growth in CPO and OSI became a new department in 2015. 10.0 9.1 Growth mainly driven by division F&Bs. 7.3 New Center of Expertise in 2016. 6.3 4.0 New department in 2019 4.0 Staff reduction from 2009-2014. 3.8 New Center of Expertise in 2016. 2.0 New department in 2019 1.5 1.0 1.0 1.0 0.0 -0.5 -2.5 Compounded Annual Growth Rate: 1.7% from 2009-19, 3.3% 139.1 from 2014-19. Moderate annual growth of 1.7% over 10 years 18 Proposed New FTEs by Division Aviation Maritime 2018 Approved FTE's Mid Year Approval Eliminated Net Transfers Adjusted 2018 FTE's (note 1) Econ Dev. Central Services Total 1,040.4 8.0 3.0 1,051.4 169.0 1.0 170.0 36.0 1.0 (2.0) 35.0 907.1 12.0 (1.5) (4.0) 913.6 2,152.5 21.0 (3.5) 2,170.0 2019 Budget Eliminated Transfer New FTE's (note 2) Total 2019 Changes 54.4 54.4 (1.0) (1.0) 3.0 1.0 1.0 1.0 (0.8) 1.0 24.5 24.8 (1.8) 82.9 81.1 Proposed 2019 FTE's 1,105.8 171.0 36.0 938.4 2,251.2 Notes: (1) Includes 1.0 FTE for Stormwater Utility in Maritime Division. (2) Includes 1.0 new FTE for Stormwater Utility in Maritime Division. New FTEs support growing business needs 19 Core Central Support Services vs. Portwide Revenues Steady decline in Core Support Services cost as a % of total revenues from 2016 20 Portwide NOI Performance Operating Revenues, Operating Expenses and NOI 800 In Millions of Dollars 700 600 500 400 300 200 100 2009 2010 2011 2012 Other Operating Revenues 2013 2014 2015 Aeronautical Revenues 2016 2017 2018 Bud Total Operating Expenses 2018 Fcst 2019 Bud NOI Steady growth in NOI since 2009 21 Aviation NOI Performance Aviation Operating Revenues, Operating Expenses and NOI 700 600 In Millions 500 400 300 200 100 0 2009 2010 2011 Aeronautical Revenues 2012 2013 2014 2015 Total Operating Expenses 2016 2017 2018 Bud 2018 Fcst 2019 Bud Non-Aeronautical Revenues NOI Both operating revenues and expenses growing gradually since 2009 22 Non-Aviation NOI Performance Non-Aviation Operating Revenues, Operating Expenses and NOI 160 140 120 In Millions 100 80 60 40 20 0 2009 2010 2011 2012 Total Operating Revenues 2013 2014 2015 2016 2017 2018 Bud Total Operating Expenses 2018 Fcst 2019 Bud NOI Expected relatively flat NOI compared to 2009 23 2019 Portwide Operating Budget Summary Operating Revenues 2017 Actual 2018 Budget 2018 Forecast 2019 Budget Aeronautical Rev Non-Aeronautical Rev Aviation Maritime EDD NWSA Distributable Revenue Stormwater Utility Central Services Total Operating Revenues 264,114 236,803 500,916 54,183 17,791 54,953 3,891 296 632,030 301,082 244,786 545,867 55,053 18,522 46,647 4,208 182 670,479 305,005 250,728 555,733 55,293 19,046 50,647 4,208 182 685,109 368,420 256,580 625,000 63,094 19,725 46,647 4,578 185 759,230 Operating Expenses Aviation Maritime EDD NWSA Joint Venture/POS Stormwater Utility Other Total Operating Expenses 299,114 42,164 25,396 2,974 3,028 299 372,976 334,856 49,578 28,751 4,442 4,476 782 422,885 333,374 48,510 28,055 4,442 4,476 809 419,666 Net Operating Income (NOI) 259,054 247,594 265,443 Budget Change $ 67,339 11,794 79,133 8,041 1,203 % Budget vs Forecast $ % 370 3 88,751 22.4% 4.8% 14.5% 14.6% 6.5% 0.0% 8.8% 1.8% 13.2% 63,415 5,852 69,267 7,801 679 -4,000 370 3 74,121 20.8% 2.3% 12.5% 14.1% 3.6% -7.9% 8.8% 1.6% 10.8% 366,353 50,719 30,866 501 3,960 935 453,333 31,497 1,141 2,115 -3,941 -516 153 30,448 9.4% 2.3% 7.4% -88.7% -11.5% 19.6% 7.2% 32,979 2,209 2,811 -3,941 -516 126 33,667 9.9% 4.6% 10.0% -88.7% -11.5% 15.5% 8.0% 305,897 58,302 23.5% 40,454 15.2% Expect strong growth in operating revenues and NOI for 2019 24 Central Services 2019 Capital Budget September 25, 2018 25 Capital Budget Overview 2019-2023 Totals Five Year Capital Plan* 2019 Commission Authorized Projets Projects Pending Authorization Pending Future Authorization Small Capital 8,289 5,825 4,401 3,025 2,500 4,071 1,000 5,000 4,373 5,000 4,206 5,000 4,206 8,289 9,850 17,500 21,257 Totals 18,515 9,596 10,373 9,206 9,206 56,896 2020 2021 2022 2023 * Excludes ICT projects budgeted in divisions and ICT portions of PMG led projects. 26 Commission Authorized/Underway Five Year Capital Plan 2019 2020 2021 2022 2019-2023 Totals 2023 Commission Authorized Projects Project Cost Management System Supplier Database System Radio System Upgrade PeopleSoft Financials Upgrade Totals U N U U 180 309 7,000 800 - - - - 180 309 7,000 800 8,289 - - - - 8,289 N = New System U = System Upgrades or Replacements 27 Pending Authorization Five Year Capital Plan* 2022 2019-2023 Totals 2019 2020 2021 2023 800 600 500 350 600 175 1,400 900 500 500 1,000 150 175 600 600 - 1,000 - - - 1,300 600 2,500 500 600 350 2,000 1,500 500 5,825 3,025 1,000 - - 9,850 Projects Pending Authorization Police Records Management System Budget System POS Offices Wi-Fi Regional Workforce Tracker Fiber Channel Exchange Online Phone System STIA Network Redundancy Maximo Upgrade Totals U U U N U U U N U N = New System or Function U = System Upgrades or Replacements 28 Small Capital and Future Authorization: ICT Allowance Small Capital 2019 2020 2021 2022 2023 2019-2023 Totals Technology Infrastructure 1,500 1,500 1,500 1,500 1,500 7,500 Technology Business Applications 1,000 1,000 1,000 1,000 1,000 5,000 Enterprise GIS Small Capital 250 250 250 250 250 1,250 Corporate Small Capital 200 200 200 200 200 1,000 Corporate Fleet Replacement 381 384 576 707 707 2,755 CDD Small Capital 108 72 172 132 132 616 CDD Fleet Replacement Total Small Capital 962 665 675 417 417 3,136 4,401 4,071 4,373 4,206 4,206 21,257 - 2,500 5,000 5,000 5,000 17,500 4,401 6,571 9,373 9,206 9,206 38,757 Future Authorization: ICT Allowance ICT Allowance Combined Totals 29 2019 Central Services Budget Appendix 30 Central Services Budget by Department (in $000s) REVENUES Total Revenues EXPENSES Commission Executive Legal Public Affairs Human Resources Labor Relations Internal Audit Accounting & Financial Reporting Information & Comm. Technology Finance & Budget Business Intelligence Risk Services Office of Strategic Initiatives Central Procurement Office Security & Preparedness Information Security Equity Program Contingency Core Central Support Services 2017 Actual 2018 Budget 2018 Forecast 2019 Budget 68 182 182 185 1,685 1,287 3,741 7,112 8,418 1,678 1,603 6,751 21,633 4,998 1,211 3,077 1,882 3,861 1,754 381 71,071 1,984 2,001 3,617 8,308 9,689 1,371 1,828 8,148 23,308 5,828 1,543 3,322 2,265 4,511 2,394 250 80,367 1,954 1,877 3,706 7,993 9,566 1,222 1,750 7,929 23,483 5,793 1,485 3,289 1,981 4,261 2,329 100 78,720 2,153 1,923 3,568 8,231 10,250 1,330 1,787 8,500 23,966 6,371 2,139 3,328 1,776 4,678 1,774 351 250 82,372 Budget Change Budget vs Forecast $ % $ % 3 1.8% 169 8.5% (78) -3.9% (49) -1.4% (77) -0.9% 561 5.8% (42) -3.1% (41) -2.2% 352 4.3% 658 2.8% 543 9.3% 597 38.7% 6 0.2% (489) -21.6% 167 3.7% (2,394) -100.0% 1,774 0.0% 351 0.0% 0.0% 2,006 2.5% 3 1.8% 199 10.2% 46 2.4% (139) -3.7% 238 3.0% 683 7.1% 107 8.8% 37 2.1% 570 7.2% 483 2.1% 578 10.0% 654 44.0% 39 1.2% (205) -10.4% 417 9.8% (2,329) -100.0% 1,774 0.0% 351 0.0% 150 150.0% 3,653 4.6% 31 Central Services Budget by Department 2017 Actual 2018 Budget 2018 Forecast 2019 Budget Budget Change Budget vs Forecast $ % $ % Police 22,095 27,065 26,955 30,464 3,399 12.6% 3,509 13.0% Capital Development Engineering Port Construction Services Aviation PMG Seaport PMG Capital Development Admin Subtotal 5,284 3,709 6,942 1,007 428 17,370 7,841 5,685 10,977 1,178 607 26,289 7,248 4,981 6,933 1,288 607 21,058 7,530 2,739 6,794 1,096 470 18,628 (311) (2,947) (4,184) (82) (138) (7,661) -4.0% -51.8% -38.1% -7.0% -22.7% -29.1% 282 (2,242) (140) (192) (138) (2,430) 3.9% -45.0% -2.0% -14.9% -22.7% -11.5% Environment & Sustainability Environment & Sustainability Admin Aviation Environmental Maritime Environmental & Planning Noise Program Subtotal 368 3,779 2,157 670 6,975 1,214 6,503 3,046 742 11,504 1,096 5,793 2,796 800 10,486 1,331 6,510 3,422 811 12,074 118 7 376 69 569 9.7% 0.1% 12.3% 9.3% 4.9% 235 716 626 11 1,588 4.1% 25.6% 78.2% 1.0% 15.1% 117,511 145,225 137,218 143,538 (1,688) -1.2% 6,320 4.6% (in $000s) EXPENSES TOTAL 32 2019 Budget Addition Requests (Core Central Support Services) Dept. Item Description (in $000's) Total Amount O&M Amount FTE 162 120 125 75 40 162 120 125 75 40 1.0 1.0 - 29 250 40 150 50 96 29 250 40 90 50 96 1.0 493 286 3.0 360 360 116 45 116 45 1.0 - 700 82 500 41 0.3 Information Security Chief Information Security Officer Information Security Sr. Analyst Endpoint Security-Servers, Workstations, OpsLAN, & Mobility (increase licenses) Information Security Third Party Managed Services Vulnerability Management Tool-Aviation (increased licenses) Human Resources Commute Trip Reduction Program - ORCA Behavior Based Safety Training Confined Space Regulation Assessment and Planning - Compliance Requirement One Port Culture Consultant HR Organizational Effectiveness Consultant WA Paid Family Leave Law FTE Central Procurement Office 3 Contract Administrators (for WMBE support) Business Intelligence Community Assessment and Service Quality Measurement Survey & Analytics (Phase 2 on-going funding) Research Analyst (Business Intelligence Analyst III) Analytics Program Support Services Office of Strategic Initiatives Lean Consulting Services Overlap for a CPI Manager Position (3 months) 33 2019 Budget Addition Requests (Core Central Support Services - Cont'd) Dept. Item Description (in $000's) Total Amount O&M Amount FTE 200 200 - 80 30 80 30 0.5 - 80 80 15 50 80 15 - 43 20 25 25 20 25 - 88 88 - 98 40 98 30 1.0 0.3 81 72 1.0 36 56 36 29 0.5 - 3,904 3,303 10.5 Information & Communication Technology Microsoft Enterprise Licenses (MS Office, Windows, etc.) Commission Office Sustainable Aviation Fuels Consultant Graduate Intern Internal Audit Capital Audit Expert Consultant HIPAA Assessment Peer Review Public Affairs Outreach Printing and Postage Ethnic Media Marketing Staff Training for new Customer Relation Management (CRM) Database Accounting PeopleSoft Systems Functional Expertise Resource Corporate Finance and Budget Financial Analyst I Overlap for a Senior Port Budget Analyst (3 months) Maritime Finance and Budget Grant and Cost Recovery Specialist Aviation Finance and Budget Graduate Intern Staff Training TOTAL - Core Central Support Services 34 2019 Budget Addition Requests (Police & Capital Development) Dept. Item Description (in $000's) Total Amount O&M Amount FTE 363 188 551 363 188 551 3.0 1.0 4.0 1,057 600 113 102 102 75 2,049 123 34 51 51 75 334 6.0 1.0 1.0 1.0 1.0 10.0 Police Police Explosive Detection K9 Officers Police Sergeant/Waterfront Subtotal Capital Development (Engineering & PCS) Construction Support - FTEs Construction Support - Consultants Senior Design Architect PCS Construction Manager II PCS RMM Construction Manager II Administrative Assistant Subtotal 35 2019 Budget Addition Requests (Environmental & Sustainability) Dept. Item Description (in $000's) Total Amount O&M Amount FTE 30 100 50 150 8 30 100 50 150 8 - 1,600 60 100 75 125 75 100 30 26 1,600 60 100 75 125 75 100 30 26 - 200 125 60 75 50 20 55 3,114 200 125 60 75 50 20 55 3,114 - Environment & Sustainability Admin Commute Trip Reduction EPA Pilot Program Green Fleet Program Sustainability Evaluation Framework Environmental Excellence Awards AV Environmental & Noise SAMP Environmental Review and Permitting Flight Corridor Safety Program Habitat Management Complete Airport's 5-year NPDES Permit Renewal Application GTAP Implementation Implement Sustainable Aviation Fuels (SAF) Workplan Technical Support for IWS Deicing Management Study Contaminated Site Management - PFAS SPCC Plan 5-Year Recertification (Requirement) PlaneNoise Complaint Handling System Annual Subscription Maritime Environment & Planning Smith Cove Blue Carbon Pilot Project Umbrella Mitigation Bank PORTfolio Site Maintenance/Enhancements On-Call Technical Support for PORTfolio Funding for Seattle DCI, USACE, NOAA Permitting Liaison Services NMFS habitat programmatic permitting Waste Management Program continuation Subtotal - 36 One-Time Items in 2018 Item Org Item Description (in $000's) Amount Public Affairs 1 1420 AMAC 2018 National Conference 93 Human Resources 1 1850 Industrial Hygiene Monitoring Consulting Services 2 1850 Employee Engagement Survey Subtotal 90 33 123 Labor Relations 1 1810 Office buildout 2 1810 Registration for training Subtotal 29 3 32 Business Intelligence 1 1510 Performance Measurement training 28 Notes Internal Audit 1 2 2280 Conduct 2 Outsourced IT Audits in 2018 2280 Peer Review - Association of Local Government Auditors Subtotal Office of Strategic Initiatives 1 2410 Lean Consulting Services 2 2410 Training Materials 3 2410 Lean Books 4 2410 Catering for Training and Improvement Events 5 2410 CPI Japan Study Mission for Senior Director Subtotal 190 15 205 600 2 1 11 10 625 37 One-Time Items in 2018 (Cont'd) Item Org Item Description (in $000's) Amount Central Procurement Office 1 9205 Design Build Training - CPO wide 2 9205 Jillian Lamont Bates CDS Contract 3 1680 SeaTac Office Center - CPO Moving Costs Subtotal 9 80 67 156 Police 1 4300 Police Officer Initial Equipment 84 Notes CDD 1 2 3 4 5 6 7 8 1630 1700 1700 1700 1700 1700 4550 9105 Co-Location Move to STOC and Remote Offices Club Lounge Upgrade PCS Move to STOC 19' Scissor Lift (Genie GS 1930 Slab Lift) Electric Cart Industrial Table Saw AVPMG Move to STOC & Remote Offices Staffing Plan for CDD Subtotal 79 263 67 17 14 7 221 150 817 38 One-Time Items in 2018 (Cont'd) Item Org Item Description (in $000's) Environment & Sustainability 1 2710 Research on Internal Carbon Tax 2 3 4 5 6 7 8 9 10 2710 Develop Project Evaluation Criteria and Processes, Energy & Sustainability 1350 1350 1350 1350 1350 1350 1350 1350 Outside Services P66 Initial Waste Audit & Report Outside Services T102 Initial Waste Audit & Report Outside Services Port Parks Initial Waste Audit & Report Outside Services Terminal 86 Initial Waste Audit & Report Outside Services Terminal 91 Initial Waste Audit & Report Outside Services Pier 69 Checkup Waste Audit & Report Outside Services Shilshole Bay Marina Checkup Waste Audit & Report Outside Services Fishermen's Terminal Checkup Waste Audit & Report Shoreline and Bulkhead Maintenance and Repair Programmatic Permitting 1350 11 Support 12 1350 Update emissions inventory 13 1350 Net of P66 Energy Conservation and three Ports Salish Sea Water Initiative 14 4580 Aviation Biofuels Partnership Fund Development Project 15 4580 Janitorial Support 16 4580 SAMP Environmental Review Subtotal GRAND TOTAL Amount Notes 30 200 15 12 8 6 6 8 10 15 60 65 11 175 95 1,700 2,416 4,578 39 Budget Transfers in 2018 Item From 1 2 3 4 5 6 7 7 8 Aviation Security & Preparedness Public Affairs Public Affairs Maritime Maintenace Security & Preparedness Security & Preparedness Maritime Habitat To Item Description (in $000's) Amount Notes Business Intelligence Fire Dept. EDD Maritime Cruise Maritime F&B Airport Security Maritime ASQ Survey Communication Items Trade Development Alliance Cruise and Seafair Support Items Budget Support Staff Emergency Preparedness Maritime Security 43 (14) (93) (60) 118 (683) (1,295) To 1510 2610 to 4400 From 1420 7210/7210 From 1420 to 5500/5400 From 6280 to 6210 Subtotal for Core Central Support Services (1,983) ENV Habitat Transfers TOTAL 61 To 1350 (1,922) 40 Baseline Increase in 2018 Item Org Item Description (in $000's) Amount Notes Human Resources 1 1810 Leadership Development Program* (50) Reduced from $120K to $75K CDD & CPO 1 9200 STOC Rent Adjustment for Full Year* 2 1600 STOC Rent Adjustment for Full Year 3 1700 STOC Rent Adjustment for Full Year 4 4550 STOC Rent Adjustment for Full Year Subtotal 106 48 26 59 240 Based on refined calculation Based on refined calculation Based on refined calculation Based on refined calculation Maritime Environmental & Planning 1 1350 Terminal 91 Energy Audit 38 Increase from $82K to $120K TOTAL NON-PAYROLL ADJUSTMENTS 228 PAYROLL ADJUSTMENTS - New FTEs 1 2 3 4 5 4300 1600 1000 1000 1000 8 Traffic Support Specialists Survey CAD Technician Full Year Payroll Adjustments for the new FTEs in Core Svcs* Full Year Payroll Adjustments for the other new FTEs Payroll Increase due to Jobs Refresh (ICT/F&B/CPO)* 721 34 275 700 200 TOTAL PAYROLL ADJUSTMENTS 1,931 GRAND TOTAL 2,159 Approved in 2018 Charge most to capital Budgeted for only 9 months in 2018 Budgeted for only 9 months in 2018 Based on high-level estimate 41 2019 Major Expense Projects Summary No. Major Expense Projects (in $000's) 2018 2018 Budget Forecast '19 Bud '19 Bud 2019 vs. '18 Bud vs. '18 Fcst Budget Change Change Notes 1 Concessions Tenant Support 5,472 2,000 5,010 (462) 3,010 Variance for 2018 due to lease delays. 2019 is an all inclusive number and includes other departments within CD, plus an additional $913k in AV staff support. 2 Flight Corridor Safety Program 2,231 - 325 (1,906) 325 Phase 1. Phase 2/3 is GOVT project. Majority of costs pushed out to 2020. 3 Terminal Security Enhancements - - - - - This was determined to be capital. 4 Air Terminal Tenant Improvement Expense Work 560 951 591 31 (360) Higher costs due in part to consultant utilization and additional TI work. 5 Landside- Rental Car Facility Tenant Expense Work 160 251 214 54 (37) 6 Main Terminal Low Voltage Project 500 - - (500) - May not utilize an honorarium anymore. Final Decision not determined. Would occur in 2019, if we did. 7 Ground Based Augmentation System Expense 476 - - (476) - Expense portion delayed until 2020 8 Air Cargo Rod Expense 350 - - (350) - GOVT Project 9 PCS Small Expense Jobs - Aviation 900 900 1,100 200 200 Include Construction Retrofits, Demolition of Learning Ctr Building, CT Window Wall Repairs, and site cleanup. 10 2019 Aviation RMM Operations and Maintenance 700 700 700 - - PCS - subclass 3810 11 P66 Alaskan Way Street Improvements 936 832 - (936) (832) 12 FT Public Street Improvements 300 102 (300) (102) Assuming public street improvements delayed until 2021 13 Other* 364 - 434 70 434 TOTAL 12,949 5,736 8,374 (4,575) 2,638 42