
COMMISSION AGENDA – Briefing Item No. __9d__ Page 4 of 6
Meeting Date: June 12, 2018
Template revised September 22, 2016.
Template revised September 22, 2016.
Monitoring, Reporting and Evaluation:
Staff has made significant strides to improve data integrity. Dashboard development for
measuring utilization by division is underway which will enable quick assessment of progress
toward goals, both aggregated and disaggregated by division and for the Port overall. Aspects
of the Diversity in Contracting policy have been fully tied to the Long Range Plan as a reporting
instrument. Human Resources has identified methods to support performance and
accountability through existing tools such as EPerformance. Internal Audit is prepared to assess
program efforts in their 2019 work plan.
Completed Actions Remaining
Spending tables and tracking
tools by Department/Division
have been initiated
Process defined for
ePerformance alignment to
support accountability
Diversity in Contracting
elements have been tied to
the Long Range Plan
Data dashboard and monitoring tools to
be further developed
Compliance mechanisms, prompt pay
and change order processes and roles to
be further defined
Internal and external visibility
mechanisms to be developed to show
progress
Internal Audit to conduct programmatic
assessment
Q2-Q3 2018
Q2 – Q3 2018
Q3 2018
Q4 2019
Contracting and Inclusion Plans:
The Central Procurement Office (CPO), working with Small Business, Legal, Capital Development
and others, has developed a program that will implement Diversity in Contracting into
construction, consulting, and purchasing procurements. The Port has good faith belief that the
program described below is legal but recognizes there is risk that it may be challenged. This is a
completely new approach for the Port that requires development of new systems and
processes for implementation and compliance monitoring.
1. Major Construction Low Bid Procurements: As part of Contractor responsibility, Contractors
must submit an acceptable inclusion plan or they will be rejected as not responsible. For each
construction procurement, the Port will establish aspirational goals for MWBE utilization. The
Contractor’s inclusion plan may either commit to meeting the aspirational goal or provide
evidence of its affirmative efforts to use MWBE firms. Affirmative efforts mean that the bidder
has taken necessary and reasonable steps to achieve the aspirational goal; mere pro forma
efforts are not affirmative efforts. Commitment to the aspirational goal may be evidenced by
commitment to utilize certain MWBE firms for specified work and/or commitment to a
percentage of MWBE engagement in the performance of the contract. The inclusion plan will