Digital recordings of the meeting proceedings and meeting materials are available online – www.portseattle.org.

APPROVED MINUTES

COMMISSION SPECIAL MEETING MAY 8, 2018

The Port of Seattle Commission met in a special meeting Tuesday, May 8, 2018, in the Central

Auditorium at Seattle-Tacoma International Airport, Seattle, Washington. Commissioners Bowman,

Calkins, Felleman, and Steinbrueck were present. Commissioner Gregoire was present after

12:33 p.m. Commissioner Bowman was present until 2:35 p.m.

1. CALL TO ORDER

The meeting was called to order at 12:10 p.m. by Commission Vice President Stephanie Bowman,

who led the flag salute.

2. EXECUTIVE SESSION pursuant to RCW 42.30.110

No executive session was convened at this point in the meeting; however, the Commission

recessed into executive session later in the meeting as noted below.

3. APPROVAL OF THE AGENDA

The preliminary agenda was revised to consider agenda item 8f immediately before agenda

item 8a. The vote was:

In favor: Bowman, Calkins, Felleman, Steinbrueck (4)

Absent for the vote: Gregoire

4. EXECUTIVE DIRECTOR’S REPORT

Executive Director Steve Metruck previewed items on the day’s agenda and made

announcements.

5. PUBLIC COMMENT

Public comment was received from the following individual(s):

 Nora Coronado, Commissioner, Commission on Hispanic Affairs, regarding the

Welcoming Port policy directive. Ms. Coronado submitted written materials, which are

attached as minutes Exhibit A.

 Zach Carstensen, Director of Outreach and Engagement for Representative Pramila

Jayapal, regarding the Welcoming Port policy directive. Mr. Carstensen submitted written

materials, which are attached as minutes Exhibit B.

 Hamdi Abulle, Somali Youth and Family Club, regarding the Welcoming Port policy

directive.

P.O. Box 1209

Seattle, Washington 98111

www.portseattle.org

206.787.3000

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TUESDAY, MAY 8, 2018

Minutes of May 8, 2018, submitted for review on July 19, 2018, and proposed for approval on September 11, 2018.

 Abdul Yusuf, Eastside for Hire, regarding the Welcoming Port policy directive and airport

taxi contract.

 Peter Gishuru, African Chamber of Commerce of the Pacific Northwest, regarding the

Welcoming Port policy directive.

 Fahtima Absie, Project Advocate, Eat with Muslims, regarding the Welcoming Port policy

directive and airport taxi contract.

 Maiya Andrews, City of Burien Public Works Director, regarding the interlocal agreement

with the City of Burien concerning the Northeast Redevelopment Area.

 Mark Verboas, Vice President, Enterprise Holdings, regarding the lease amendment with

Enterprise/National/Alamo Rental Car.

 Steve Edmiston, Des Moines resident, regarding airport impacts on neighboring

communities. Mr. Edmiston submitted written materials, which are attached as minutes

Exhibit C.

 Brad Jurkovich, Tomorrow at Sea-Tac Coalition, regarding airport impacts on

neighboring communities.

 J.C. Harris, Des Moines resident, regarding airport impacts on neighboring communities.

 Dana Holloway, Quiet Skies Puget Sound, regarding airport impacts on neighboring

communities.

 Zarah Farah, Somali community, regarding the Welcoming Port policy directive.

 Felicity Wang, Seattle Chinese Chamber of Commerce President, regarding the

Welcoming Port policy directive.

 Dustin Lambro, Teamsters Local 117, regarding the taxi and on-demand contract at

Seattle-Tacoma International Airport.

 Eskinder Yirgu, E-Cab, regarding the taxi and on-demand contract at Seattle-Tacoma

International Airport.

 Simron Dhaliwal, E-Cab, regarding the taxi and on-demand contract at Seattle-Tacoma

International Airport.

 Mohamed Sufi, E-Cab, regarding the taxi and on-demand contract at Seattle-Tacoma

International Airport.

 Muhamud Muhamed, E-Cab, regarding the taxi and on-demand contract at Seattle-

Tacoma International Airport.

 Mahar Jama, E-Cab, regarding the taxi and on-demand contract at Seattle-Tacoma

International Airport.

 Mohamed Alanle, for-hire driver, regarding the taxi and on-demand contract at Seattle-

Tacoma International Airport.

 Samatar Guled, Eastside for Hire, regarding the taxi and on-demand contract at Seattle-

Tacoma International Airport.

 Ahmed Ali, regarding the taxi and on-demand contract at Seattle-Tacoma International

Airport.

 Ralph Ibarra, representative, Sundancer Electric Inc., regarding contracting.

 Carlos Ruiz, President, Association of Latino Professionals for America, regarding the

Welcoming Port policy directive.

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TUESDAY, MAY 8, 2018

Minutes of May 8, 2018, submitted for review on July 19, 2018, and proposed for approval on September 11, 2018.

 In lieu of spoken comment, the following organizations submitted a letter in support of

Resolution 3747, the Welcoming Port policy directive. The letter is attached as minutes

Exhibit D:

 Asian Counseling and Referral Service

 Chinese Information and Service Center

 Entre Hermanos

 Kitsap Immigrant Assistance Center

 Korean Community Service Center

 Korean Women’s Association

 OneAmerica

 Refugee and Immigrant Services Northwest

 Tacoma Community House

 West African Community Council

 World Relief Seattle

6. UNANIMOUS CONSENT CALENDAR

[Clerk’s Note: Items on the Unanimous Consent Calendar are not individually discussed.

Commissioners may remove items for separate discussion and vote when approving the agenda.]

6a. Approval of the minutes of the special meetings of September 26, October 23, 27, and

30, November 7, 20, and 28, and December 1, 5, and 11, and the regular meeting of

November 14, 2017.

6b. Approval of the Claims and Obligations for the period April 1, 2018, through April 30,

2018, including accounts payable check nos. 923278-923759 in the amount of

$4,950,698.92; accounts payable ACH nos. 007209-007845 in the amount of

$65,441,189.92; accounts payable wire transfer nos. 014868-014889 in the amount of

$10,674,589.31, payroll check nos. 189233-189452 in the amount of $291,387.52; and

payroll ACH nos. 852345-856341 in the amount of $9,885,135.44 for a fund total of

$91,243,001.11.

Request document(s) included an agenda memorandum.

6c. Authorization for the Executive Director to execute an interlocal agreement between

the Port of Seattle and the City of Burien for the purpose of exchanging easements and

other property rights to provide for the completion of road improvements, and the

lengthening and relocation of Miller Creek to benefit the final stages of the

redevelopment of the Northeast Development Area properties.

Request document(s) included an agenda memorandum, presentation slides, and draft agreement.

6d. Authorization for the Executive Director to execute a contract for Manual Encoder

Console Services at Seattle-Tacoma International Airport. The contract duration is for

up to five years (one-year base contract with four one-year options). The estimated

total cost of the contract is $3.1 million over five years.

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TUESDAY, MAY 8, 2018

Minutes of May 8, 2018, submitted for review on July 19, 2018, and proposed for approval on September 11, 2018.

Request document(s) included an agenda memorandum.

6e. Authorization for the Executive Director to execute contract documents for the purpose

of renewing the Port’s Risk Insurance and Management System, Origami Risk, through

May 31, 2023, at an estimated cost of $600,000.

Request document(s) included an agenda memorandum.

6f. Authorization for the Executive Director to prepare design and construction bid

documents for the initial phase of the Parking Garage Elevators Modernization project

at Seattle-Tacoma International Airport for $595,000 (CIP #C800789).

Request document(s) included an abbreviated agenda memorandum.

The motion for approval of consent items 6a, 6b, 6c, 6d, 6e, and 6f carried by the following vote:

In favor: Bowman, Calkins, Felleman, Gregoire, Steinbrueck (5)

7. SPECIAL ORDERS OF BUSINESS

7a. Sustainable Airport Master Plan Planning and Environmental Update.

Presentation document(s) included an agenda memorandum and presentation slides.

Presenter(s): Lance Lyttle, Aviation Division Managing Director; Jeffrey Brown, Director of Aviation

Facilities and Capital Programs; Arlyn Purcell, Director Aviation Environment and Sustainability;

and Borgan Anderson, Aviation Finance and Budget Director.

Growth in local industries is driving demand for increased capacity. Sea-Tac is primarily an

origination-and-destination airport, which has different requirements for parking, ground

transportation, and baggage facilities than airports that have more travelers with connecting flights.

A summary of Sustainable Airport Master Plan projects was provided, including updates on

projects currently underway, near-term projects expected to be completed by 2027, and a forecast

of long-term projects expected to be undertaken after 2027. Commissioners and staff discussed

balancing port revenue and costs to airlines, awareness of debt levels, and cost per enplanement.

Not expanding the airport would result in a severe downgrade of service as demand increases.

The process for environmental review was discussed. There will be a single integrated document

for National Environmental Policy Act (NEPA) and State Environmental Policy Act (SEPA) review.

The anticipated duration for the review is 12-18 months.

Direction was provided for community open houses, with emphasis on thoughtful inclusion of all

members of all affected communities and thorough collection of data based on community input.

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TUESDAY, MAY 8, 2018

Minutes of May 8, 2018, submitted for review on July 19, 2018, and proposed for approval on September 11, 2018.

8. AUTHORIZATIONS and FINAL ACTIONS

8f. Adoption of Motion 2018-07: A motion of the Port of Seattle Commission to create an

International Arrivals Facility Executive Review Panel to review the execution and

supervision of the project’s delivery method, cost escalation, and guaranteed

maximum price negotiation; calling for review and recommendations; naming members

of the panel; providing for compensation; and exempting consultant contracts from

competitive solicitation consistent with RCW 53.19.020.

Request document(s) included a draft motion. The adopted version of Motion 2018-07 is attached.

Presenter(s): Mike Merritt, Commission Chief of Staff.

Previously, the commission received an update on the status of the International Arrivals Facility

(IAF) project and guaranteed maximum price negotiations on March 27, 2018, as agenda item 9a.

Commissioners Bowman and Steinbrueck summarized the background of the motion. The goal of

the panel would be to ensure time and money spent on the IAF project are optimized. Mr. Merritt

summarized the background of the panelists.

The text of the motion reads as follows:

The Commission hereby convenes a panel of experienced construction

management professionals, the “Executive Review Panel,” for the International

Arrivals Facility project at Seattle-Tacoma International Airport, to review the

execution and supervision of the project’s progressive design-build project

delivery method, project cost escalation, the process being used to negotiate a

guaranteed maximum price (GMP) for the project, and make recommendations on

the project going forward. The Executive Review Panel will conduct its review and

present a written report to the commission within 60 days of appointment.

The members of the ERP shall be:

Ken Johnsen

John Okamoto

Loren Smith

Tina Millan

The Commission delegates authority to the Executive Director to execute up to

four personal service agreements (with a maximum compensation not to exceed

$200,000) for members of the Executive Review Panel.

Staff conducted extensive outreach and have determined that a competitive

solicitation process is not appropriate or cost-effective to identify and select

appropriate professionals who have experience with large construction programs

and have relevant experience in construction and project management, design,

aviation development, and design-build contracting. Consistent with RCW

53.19.020, the commission may exempt these contracts from a competitive

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Minutes of May 8, 2018, submitted for review on July 19, 2018, and proposed for approval on September 11, 2018.

solicitation process. These contracts will be filed with the commission and made

available for public inspection.

Although absent from the room at the time of the vote, Commissioner Felleman expressed his

support for the motion following the vote.

The motion for adoption of Motion 2018-07 (agenda item 8f) carried by the following vote:

In favor: Bowman, Calkins, Gregoire, Steinbrueck (4)

Absent for the vote: Felleman

8a. Introduction of Resolution No. 3747: A resolution of the Port of Seattle Commission

establishing a Welcoming Port Policy Directive on increased engagement with, and

support for, immigrant and refugee communities.

Request document(s) included an agenda memorandum and draft resolution. A copy of the final

draft of Resolution No. 3747 will be made available upon adoption.

Presenter(s): Eric Schinfeld, Senior Manager, Federal and International Government Relations,

and Veronica Valdez, Commission Specialist.

Investment in immigration issues is in keeping with the port’s mission to promote social responsibility

by helping assure equal legal protection, due process, and quality of life. Engagement with

international communities is also an important piece of the Port’s business model.

This motion directs that the port will do the following:

 not deny services based on immigration status;

 prohibit any employees from inquiring about or collecting information regarding place of

birth, citizenship, or immigration status;

 avoid using its resources in the enforcement of immigration law;

 provide facilities that are welcoming, safe, and accessible for all visitors; and

 commit to engaging and collaborating with refugee community stakeholders.

Discussions regarding this policy directive began in January 2017, following the federal travel ban.

Much of the work preceded the December 2017 bylaws change requiring that policy-related

matters be referred to committee. It was proposed that committee referral be waived for this item.

MOTION

For purposes of Resolution No. 3747, the motion to waive Commission Bylaws Article V,

Section 6, requiring referral of policy directive and governance structure changes to a

committee of appropriate purview, carried by the following vote:

In favor: Calkins, Felleman, Gregoire, Steinbrueck (4)

Absent for the vote: Bowman

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Minutes of May 8, 2018, submitted for review on July 19, 2018, and proposed for approval on September 11, 2018.

Commissioner Bowman was present until 2:35 p.m. and expressed her support for the resolution

prior to her departure.

The question recurred on introduction of the resolution.

The motion for introduction of Resolution No. 3747 (agenda item 8a) carried by the

following vote:

In favor: Calkins, Felleman, Gregoire, Steinbrueck (4)

Absent for the vote: Bowman

8b. Adoption of Motion 2018-06: A motion of the Port of Seattle Commission to develop

and implement an equity pilot program in 2018 to inform development of an equity

policy directive.

Request document(s) included a draft motion. The adopted version of Motion 2018-06 is attached.

Presenter(s): Veronica Valdez, Commission Specialist, and Tracy Patterson, Talent Development

and Diversity Manager, Human Resources.

Previously, a presentation on this topic was made on April 24, 2018, as agenda item 9b.

Equity efforts currently underway include the Diversity in Contracting and Priority Hire policy

directives, strategies to address homelessness, and mitigation of the environmental impact of port

operations on disadvantaged communities. This motion will institute a toolkit to enable the port to

identify and address equity matters throughout the organization. The toolkit will be designed with

input from port employees and executive leadership and will be piloted on a handful of projects.

The text of the motion reads as follows:

The commission hereby directs port staff to develop and implement an equity pilot

program in 2018. The pilot program shall use an equity toolkit in no less than three

departments and/or projects in the port to inform the development of an equity

policy directive.

The motion for adoption of Motion 2018-06 (agenda item 8b) carried by the following vote:

In favor: Calkins, Felleman, Gregoire, Steinbrueck (4)

Absent for the vote: Bowman

8c. Authorization for the Executive Director to sign an amendment to the current

Enterprise/Alamo/National (EAN) rental-car lease, providing for an additional 18 years

to the term of their current lease, providing a total of 20 years to the lease with EAN for

car storage, washing, and maintenance in support of their operations at Seattle-

Tacoma International Airport.

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Minutes of May 8, 2018, submitted for review on July 19, 2018, and proposed for approval on September 11, 2018.

Request document(s) included an agenda memorandum, presentation slides, and draft lease

amendment.

Presenter(s): W. Allan Royal, Property Manager, Aviation Properties.

This lease will provide a facility near the airport for maintenance of Enterprise/Alamo/National

rental cars. There is not another suitable location available nearby; the alternative site is several

miles away in the Kent valley. Keeping the facility closer to the airport will have a positive impact on

carbon emissions reduction. Real estate analysis indicates that there are few suitable uses for this

piece of property.

The motion for approval of agenda item 8c carried by the following vote:

In favor: Calkins, Felleman, Gregoire, Steinbrueck (4)

Absent for the vote: Bowman

8d. Introduction of Resolution No. 3748: A resolution of the Port Commission of the Port of

Seattle restating the Port of Seattle Statement of Investment Policy; repealing

Resolution No. 3663 in its entirety; and adopting the State Treasurer’s Resolution

Authorizing Investment of the Port of Seattle’s Monies in the Local Government

Investment Pool.

Request document(s) included an agenda memorandum, presentation slides, draft resolution,

resolution Exhibit A, resolution Exhibit B, local government investment pool prospectus, and 2017

investment portfolio report. A copy of the final draft of Resolution No. 3748 will be made available

upon adoption.

Presenter(s): Diane Campbell, Treasury Manager.

This resolution will amend the Port of Seattle Statement of Investment Policy to allow participation

in the Local Government Investment Pool (LGIP). The LGIP is already used by the Northwest

Seaport Alliance and Port of Tacoma. It operates similarly to a money market fund, and the

objectives of its investment policy are like those of the Port of Seattle.

The motion for introduction of Resolution No. 3748 (agenda item 8d) carried by the

following vote:

In favor: Calkins, Felleman, Gregoire, Steinbrueck (4)

Absent for the vote: Bowman

8e. Introduction of Resolution No. 3749: A resolution of the Port Commission of the Port of

Seattle authorizing the issuance and sale of intermediate lien revenue bonds in one or

more series in the aggregate principal amount of not to exceed $700,000,000, for the

purpose of financing or refinancing capital improvements to aviation facilities; setting

forth certain bond terms and covenants; and delegating authority to approve final

terms and conditions and the sale of the bonds.

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TUESDAY, MAY 8, 2018

Minutes of May 8, 2018, submitted for review on July 19, 2018, and proposed for approval on September 11, 2018.

Request document(s) included an agenda memorandum and draft resolution. A copy of the final

draft of Resolution No. 3749 will be made available upon adoption.

Presenter(s): Elizabeth Morrison, Director, Corporate Finance.

The purpose of this issuance is to provide funding for airport projects. Approval of the bonds does

not change requirements for authorization for funded projects. There will be a series of shorter term

bonds with a lower interest rate, and longer term bonds with a higher interest rate and a drop in

debt service after ten years, which will allow for future debt capacity.

The motion for introduction of Resolution No. 3749 (agenda item 8e) carried by the

following vote:

In favor: Calkins, Felleman, Gregoire, Steinbrueck (4)

Absent for the vote: Bowman

9. PRESENTATIONS, REPORTS, and STAFF BRIEFINGS

9a. State Legislative End-of-Session Report.

Presentation document(s) included an agenda memorandum and presentation slides.

Presenter(s): Pearse Edwards, Director, Government Relations; Eric ffitch, Manager, State

Government Relations; and Trent House, Contract Lobbyist.

A performance summary of the port’s state legislative priorities was delivered. Legislation was

enacted for tourism promotion, unit price contracting for ports, and clean trucks. Budget language

was enacted for an SR-518 corridor study and sustainable aviation fuels.

Next steps include a trip to eastern Washington in August, and development of the 2019 legislative

agenda.

10. QUESTIONS on REFERRAL to COMMITTEE – None.

11. RECESSED AND ADJOURNED

The meeting was recessed at 3:55 p.m. to an executive session to discuss one matter relating to

litigation, legal risk, and performance of a publicly bid contract. Following the executive session,

which lasted approximately 65 minutes, the commission adjourned at 5:00 p.m. without returning to

public session.

Prepared: Attest:

Amy Dressler, Deputy Commission Clerk Ryan Calkins, Commission Secretary

Minutes approved: September 11, 2018.