
COMMISSION AGENDA – Action Item No. 6b Page 2 of 5
Meeting Date: April 24, 2018
Template revised September 22, 2016; format updates October 19, 2016.
IDIQ requested funds will go toward:
1. Construction Monitoring/Landlord Representation
2. Professional Services (Space and building design, conceptual site planning,
infrastructure analysis, and hard cost estimates)
3. Appraisals
JUSTIFICATION
These are all specialized services that are best utilized through external contracts by the Port. In
order to effectively execute binding agreements for developments on Port property, these
firms are needed to provide specific services and skills that staff has determined necessary.
IDIQ contracts provide the Port with the flexibility to meet our due diligence requirements by
issuing individual service directives to accomplish tasks within a general, pre-defined scope of
work on an as needed basis for a fixed period of time and a maximum contract amount.
Separate IDIQ contract procurements are required, given the varied nature for each discipline
needed. It is not practical to combine these services and would only add an additional and
unnecessary management layer and cost.
DETAILS
These contracts are for real estate services to support upcoming real estate development
projects for a total amount not to exceed $1,500,000. Each IDIQ will have a contract value of
$500,000. Each contract will be for one year with four optional years and have a five year
ordering period. Contract duration may be extended to allow for work initiated during the
contract ordering period to be fully implemented. Each service directive will specify the specific
scope, duration, and schedule associated with the work. Often services are needed for projects
that are phased over several years, such as construction monitoring for development projects
and this provision will allow the Port the ability to retain consultants and provide continuity
during these longer term investment periods.
Scope of Work
1. Construction Monitoring/Landlord Representation
Coordinate with the developer throughout the design, permitting and construction process
as well as interface with the Port staff throughout the construction period. The consultant
will assist the Port with ground lease review and other ground lease tenant/developer
contracts as well as any design and construction related issues between the Port and the
developer/ground lease tenant.
Deliverables will include monthly status reports, details on prime and sub-contractors
onsite, verification of contract specific requirements such as prevailing wage, status of
apprenticeship program, overall permit monitor, environmental and soil mitigation review,