Port
of Seattle·
COMMISSION
AGENDA
MEMORANDUM
Item No.
6b
ACTION
ITEM
Date of Meeting April 10, 2018
DATE:
April 2, 2018
TO:
Steve
Metruck,
Executive
Director
FROM:
Duane Hill,
AFR
Senior
Manager
Disbursements
SUBJECT:
Claims and Obligations
March
2018
ACTION
REQUESTED
Request Port Commission approval
of
the
Port
Auditor's
payment
of
the
salaries and claims
of
the
Port
pursuant
to
RCW
42.24.180
for
payments issued
during
the
period
March
1
through
March 31, 2018
as
follows:
Payment Reference Payment Reference
Payment Type
Start Number End Number
Amount
Accounts Payable Checks
922684
923277
$
7,361,528.04
Accounts Payable ACH
006483
007208
$
68,655,673.75
Accounts Payable Wire Transfers
014849 014867
$
7,113,965.99
Payroll Checks
188999
189232
$
321,816.44
Payroll ACH
848319 852344
$
9,860,441.87
Total Payments $
93,313,426.09
Pursuant
to
RCW
42.24.180,
"the
Port's legislative
body"
(the Commission)
is
required
to
approve in a
public
meeting, all payments
of
claims
within
one
month
of
issuance.
OVERSIGHT
All
of
these payments have been previously authorized
either
through
direct
Commission action
or
delegation
of
authority
to
the
Executive Director and
through
his
or
her
staff. Detailed
information
on Port expenditures
is
provided
to
the
Commission
through
comprehensive
budget
presentations
as
well
as
the
publicly released
Budget Document, which provides an even greater level
of
detail. The Port's operating and capital
budget
is
approved by resolution in
November
for
the
coming fiscal year, and
the
Commission also approves
the
Salary
and Benefit Resolution around
the
same
time
to
authorize pay and
benefit
programs.
Notwithstanding
the
Port's budget approval, individual capital projects and contracts exceeding certain
dollar
thresholds are also
subsequently
brought
before
the
Commission
for
specific authorization
prior
to
commencement
of
the
project
or
contract-if
they
are
below
the
thresholds
the
Executive Director
is
delegated
authority
to
approve
them.
Expenditures are
monitored
against budgets on a
monthly
basis
by
management
and
reported
comprehensively
to
the
Commission quarterly.
COMMISSION AGENDA - Action
Item
No. 6b
Meeting Date: April 10, 2018
Page
2
of
3
Effective internal controls over all Port procurement, contracting and disbursements are also in place
to
ensure proper central oversight, delegation
of
authority, separation
of
duties, payment approval and
documentation, and signed perjury statement certifications
for
all payments. Port disbursements are also
regularly monitored against spending authorizations. All payment transactions and internal controls are
subject
to
periodic Port internal audits and annual external audits conducted by both
the
State Auditor's
Office
and
the
Port's independent auditors.
For the month
of
March, $83 million
in
accounts payable payments were made
to
751 vendors/contractors,
comprised
of
2,506 vouchers and 9,069 accounting expense transactions. About 86 percent
of
the accounts
payable payments made
in
the
month
fall
into
the
Construction, Employee Benefits, Contracted Services,
Janitorial Services, Payroll Taxes and
NWSA
Construction
Costs
categories. The following chart summarizes
the
top
15
expense categories by
total
spend.
Category Payment Amount
Construction 44,816,103.35
Employee Benefits
7,701,958.51
Contracted Services 7,434,527.28
Janitorial
Services
4,687,572.50
Payroll
Taxes
3,765,990.11
NWSA
Construction
Costs
3,012,104.90
Utility
Expenses
2,143,827.27
Public
Expense
1,453,372.09
Software 1,124,149.37
Sales
Taxes
932,874.50
Maintanance Inventory 907,372.01
Environmental Remediation 671,613.35
Miscellaneous
Expense
662,149.71
Parking
Taxes
475,130.67
Computers & Telephone 352,361.00
Other Categories
2,990,061.16
Port Net Payroll 10,182,258.31
Total Payments 93,313,426.09
Appropriate and effective internal controls are in place
to
ensure
that
the
above obligations were processed in
accordance
with
Port
of
Seattle
procurement/payment
policies and delegation
of
authority.
Debbi Browning/Port Audi o
COMMISSION AGENDA-Action Item No. 6b
