Aviation Committee Charter Page 1 of 3
AVIATION SPECIAL COMMITTEE CHARTER 1
2
As proposed March 13, 2018 3
4
I. INTRODUCTION 5
6
The Aviation Committee will assist the Port of Seattle Commission in fulfilling its Century 7
Agenda goal to meet the region’s air transportation needs at Seattle-Tacoma International 8
Airport for the next 25 years and encourage the cost-effective expansion of domestic and 9
international passenger and cargo service. This charter defines the composition; authority; 10
mission; scope; responsibility; and meeting structure of this committee. 11
12
The committee shall be called the Aviation Committee, herein referred to as “the 13
committee.” It is a special committee created by the Port of Seattle Commission for the 14
purpose of recommending Commission strategies to shape regional aviation policy and 15
conducting oversight of the Airport’s Sustainable Airport Master Plan (SAMP) process and 16
Airport capital programs, as described further below. 17
18
II. COMPOSITION 19
20
The Aviation Committee will consist of two Port of Seattle Commissioners appointed by the 21
President after consultation with the full Commission at the beginning of each calendar year in 22
which the committee is active. 23
24
III. SCOPE OF WORK 25
26
The work of the Aviation Committee shall include the following: 27
A. Recommend to the Commission strategies to shape regional aviation policy and partner 28
with other governmental entities in regards to passenger travel and cargo movement, 29
including: 30
1. Engage with regional elected officials and others as necessary to gain an 31
understanding of regional air transportation capacity and to understand how 32
SAMP will impact the regional capacity. 33
2. Review proposals and studies on regional airport demand and engage with 34
stakeholders to guide and provide oversight as this process kicks off in 2018. 35
3. Recommend next steps and appropriate engagement for the Commission on SAMP 36
and Regional Air Capacity. 37
38
B. Conduct oversight of the Sea-Tac International Airport’s SAMP process and offer 39
guidance necessary to the Commission to advance SAMP planning to completion in 40
2018, including: 41
1. Participate in community open houses and host forums as necessary. 42
Aviation Committee Charter Page 2 of 3
2. Guide and develop Commission roundtables and develop targeted engagement 43
with external stakeholders including social justice community leaders, airport 44
impacted communities, and regional business leaders. 45
3. Engage with tenants, operators, airlines, the Federal Aviation Administration 46
(FAA), and Transportation Security Administration (TSA) as necessary, on matters 47
relating to the Sustainable Airport Master Plan and the Regional Aviation 48
discussion. 49
50
C. Review progress, schedule, and budget for major airport infrastructure projects 51
including projects currently underway. 52
53
D. Provide a quarterly status report to the Commission and provide guidance to Port of 54
Seattle staff on SAMP presentations to the Commission and community engagement. 55
56
IV. AUTHORITY 57
58
In pursuit of its purposes and scope, the committee is authorized to conduct the following 59
activities: 60
A. Recommend to the Commission strategies to shape regional aviation policy. 61
B. Conduct oversight of the Sea-Tac International Airport’s Sustainable Aviation Master 62
Plan (SAMP) planning and environmental review process. 63
C. Conduct airport capital program oversight. 64
D. The committee is authorized to convene stakeholders and other members of the public 65
as necessary. 66
E. If the committee determines that in order to meet its responsibilities it requires the 67
independent services of an outside advisor or consultant having expertise in market 68
analysis or regional demand analysis, it may propose the retention of such advisor or 69
consultant to the Commission for approval. 70
71
V. DURATION 72
73
The work of the Aviation Committee will continue for the duration of the Sustainable Airport 74
Master Plan process and the first two years of the regional aviation demand discussion. 75
76
VI. RESPONSIBILITY 77
78
A. The role of the committee chair(s) shall be to: 79
1. Preside at meetings and serve as committee sponsor(s) 80
2. Ensure that the committee is addressing the purposes described in this charter 81
3. Set committee meeting agendas 82
83
B. The Commission Policy Manager is the Committee Liaison, and Commission Specialists 84
will support the work of the committee as assigned. The role of the Committee Liaison 85
shall be to: 86
Aviation Committee Charter Page 3 of 3
1. Regularly update the Commission in memos, individual briefings, and public 87
session. 88
2. Support the work of the committee. 89
3. Help develop, manage, and distribute meeting materials. 90
4. Provide logistical support including meeting rooms, scheduling, creating meeting 91
records, and providing technical assistance. 92
93
C. The Port of Seattle Director of Capital Project Delivery, Public Affairs, will support the 94
Committee as the primary Executive Staff contact. The role of the Executive Staff 95
contact shall be to: 96
1. Support the committee with timely and responsive information. 97
2. Coordinate with other executive staff in support of the Committee’s work 98
3. Serve as a resource for committee deliberation. 99
100
VII. MEETINGS 101
102
A. The Committee will meet at least quarterly and will subsequently report out to the full 103
Commission in public session to provide transparency as to the progress its making in 104
meeting the charter. 105
B. A quorum of the committee is required to conduct official committee business. A 106
quorum is defined as the presence of both Commissioners assigned to the committee. 107
C. Meetings of the Aviation Special Committee shall be open to the public when required 108
by applicable law or the bylaws of the Port of Seattle Commission. 109
D. Agendas will be prepared and made available to the committee members in advance of 110
meetings. 111
E. Agendas for updates to the full Commission will be presented in public session and will 112
be published as part of regular or special Commission meeting notices. 113
F. Minutes will be prepared and retained for all meetings associated with the work of the 114
Aviation Committee. 115
G.
Records of committee meetings, including any meeting minutes, shall be provided to 116
the Commission Clerk for appropriate retention in accordance with applicable law. 117