Digital recordings of the meeting proceedings and meeting materials are available online – www.portseattle.org.

APPROVED MINUTES

COMMISSION REGULAR MEETING JANUARY 9, 2018

1. CALL TO ORDER

The meeting was called to order in the Pier 69 East Atrium at 12:05 p.m. by Commission President

Courtney Gregoire, who led the flag salute.

2. EXECUTIVE SESSION pursuant to RCW 42.30.110 – None.

As noted on the agenda, the Commission advanced to the order of –

7. SPECIAL ORDERS OF BUSINESS

and proceeded to the following agenda item –

RECESSED AND RECONVENED

The meeting was recessed at 12:20 p.m. and reconvened in Commission Chambers at 12:52 p.m.,

chaired by Commissioner Gregoire, and the Commission advanced to consideration of –

3. APPROVAL OF THE AGENDA

Without objection, the preliminary agenda was revised to move agenda item 8f to the beginning of

the order of Authorizations and Final Actions.

4. EXECUTIVE DIRECTOR’S REPORT

Executive Director Steve Metruck previewed items on the day’s agenda and made announcements.

5. PUBLIC COMMENT

Public comment was received from the following individual(s):

The motion to approve agenda item 7b carried by the following vote:

In favor: Bowman, Calkins, Felleman, Gregoire, Steinbrueck (5)

6. UNANIMOUS CONSENT CALENDAR

[Clerk’s Note: Items on the Unanimous Consent Calendar are not individually discussed.

Commissioners may remove items for separate discussion and vote when approving the agenda.]

6a. Authorization for the Executive Director to execute two indefinite delivery, indefinite

quantity contracts for technology contractors as needed to support systems, projects,

and services for a total amount not to exceed $3,000,000, with a contract ordering period

design and construction of a project to prepare for occupancy approximately 4,000

square feet of office space in the main terminal at Seattle-Tacoma International Airport

and $221,000 for non-tenant reimbursement Port costs associated with this project.

This request seeks a single Commission authorization to reimburse Delta for design

and construction and for non-tenant reimbursement costs associated with the project,

a total of $1,196,000 (CIP #C800883).

Request document(s) included an agenda memorandum.

6c. Authorization for the Executive Director to (1) proceed with design and construction of

6d. Authorization for the Executive Director to execute Change Order No. 10 to Contract

MC-0318277, Baggage Optimization Project - Phase 1 at Seattle-Tacoma International

Airport, to add $357,263 to the contract. No additional funding or contract time is

requested (CIP #C800612).

Request document(s) included an abbreviated agenda memorandum.

6e. Authorization for the Executive Director to (1) prepare design and construction bid

documents for the Chiller Panel Upgrade Project at Seattle-Tacoma International

Airport and (2) advertise and award a major works construction contract to replace

replace an existing truck for an amount not to exceed $450,000.

Request document(s) included an abbreviated agenda memorandum and financial analysis document.

The motion for approval of consent items 6a, 6b, 6c, 6d, 6e, and 6f carried by the following vote:

In favor: Bowman, Calkins, Felleman, Gregoire, Steinbrueck (5)

8. AUTHORIZATIONS AND FINAL ACTIONS

8f. Adoption of Resolution No. 3737: A resolution of the Port of Seattle Commission

establishing a Diversity in Contracting Policy Directive to increase women and minority

Presenter(s): Aaron Pritchard, Commission Policy Manager.

Previously, Resolution No. 3737 was introduced on December 5, 2017; amendments to the

resolution were presented on December 12, 2017; and adoption of the resolution was laid on the

table on December 19, 2017.

The policy directive was summarized and the process of its crafting, including stakeholder

engagement over several months, was described.

The motion to adopt Amendments 1-11 carried by the following vote:

In favor: Bowman, Calkins, Felleman, Gregoire, Steinbrueck (5)

final tier tactics; requiring documentation of best practices, lessons learned, and

measurable outcomes; and providing for referral of the final strategy to a committee of

the port commission.

At this time, additional public comment was received from the following individual(s) regarding the

Port of Seattle Human Trafficking strategy:

and internationally to codify best practices and lessons learned from our efforts.

The question recurred on adoption of the motion, as amended.

The motion for approval of agenda item 8a, as amended, carried by the following vote:

Agenda item 8b was removed from the agenda prior to publication. Agenda item 8c was

considered previously.

8d. Approval of the Port’s 2018 federal policy priorities and for staff to engage with federal

officials in support of these priorities.

and Ryan McFarland, Federal Government Relations Manager.

Previously, a presentation on this subject was made on October 10, 2017, as agenda item 7b.

The proposed 2018 federal legislative agenda was summarized, noting refinements since the

October presentation. Commissioners commented on plans to open U.S. coastal waters to off-

shore oil and gas drilling and the risks associated with development activity in Alaska’s Bristol Bay

and drilling off the coast of Washington. Commissioners commented on whether biofuels per se

are truly sustainable due to social, economic, and environmental consequences associated with

them. The use of the term “sustainable aviation fuels” was discussed. Commissioners also

The motion for adoption of the amendment carried by the following vote:

In favor: Bowman, Calkins, Felleman, Gregoire, Steinbrueck (5)

An amendment was proposed to update references to “biofuels” to “sustainable aviation fuels.”

The motion for adoption of the amendment carried by the following vote:

In favor: Bowman, Calkins, Felleman, Gregoire, Steinbrueck (5)

The motion for approval of agenda item 8d, as amended, carried by the following vote:

8e. Introduction of Resolution No. 3743: A resolution of the Port Commission of the Port of

Presenter(s): Rudy Caluza, Director, Accounting and Financial Reporting.

Commissioners asked for clarification about the accounting for surplus personal property.

There was a motion to suspend commission bylaws to take final action on Resolution

No. 3743 on the same day it was introduced, which carried by the following required

unanimous vote of all port commissioners:

In favor: Bowman, Calkins, Felleman, Gregoire, Steinbrueck (5)

The question recurred on introduction and adoption of the resolution.

9a. Baggage Optimization Project Update.

Presentation document(s) included an agenda memorandum and presentation slides.

Presenter(s): Ed Weitz, Capital Project Manager, Aviation Project Management, and Sheila Laub,

Capital Project Manager, Aviation Project Management.

Commissioners received an update on the background, purpose, and construction and budget

status of the airport’s baggage optimization project, which is configured in three phases.

Construction is underway on phase 1, which affects the ramp level of the central terminal and