Template revised September 22, 2016.
COMMISSION
AGENDA MEMORANDUM
Item No.
6F
ACTION ITEM
Date of Meeting
January 9, 2018
DATE: December 29, 2017
TO: Dave Soike, Interim Executive Director
FROM: Stuart Mathews, Director, Aviation Maintenance
Luisa Bangs, Senior Manager, Facilities, Fleet, Systems and Grounds, Aviation
Maintenance
Eric Schaefer, Manager, Field Crew, Aviation Maintenance
SUBJECT: Purchase of Sewer/Catch Basin Cleaner (Vacuum) Truck (CIP #C800983) (Short Form)
Amount of this request:
$450,000
Total estimated project cost:
$450,000
ACTION REQUESTED
Request Commission authorization for the Executive Director to purchase a catch-basin
cleaning truck to replace an existing truck for an amount not to exceed $450,000.
SUMMARY
This action is proposed with an abbreviated one-page memo in response to Commission bylaws
discussions on December 12, 2017. At that time, commissioners suggested a trial effort to use a
shortened memo for action on the unanimous consent calendar to reduce staff time for action
items less than $1 million that the Executive Director considers routine.
This project will replace an existing truck that is 12 years old and at the end of its expected
useful life. This equipment is used by Aviation Maintenance to clean storm water drain
infrastructure, vacuum catch basins, clear clogged lines (sanitary sewer, storm water, industrial
wastewater), and perform pothole excavations. The current equipment has become unreliable
and has been augmented with the use of rented equipment. This purchase is included in the
2018-2022 capital budget and plan of finance.
There is an attachment associated with this memo consisting of the financial costs of the
alternatives.
