Digital recordings of the meeting proceedings and meeting materials are available online – www.portseattle.org.

APPROVED MINUTES

COMMISSION REGULAR MEETING DECEMBER 12, 2017

The Port of Seattle Commission met in a regular meeting Tuesday, December 12, 2017, at Port of

Seattle Headquarters, Commission Chambers, 2711 Alaskan Way, Seattle, Washington.

Commissioners Albro, Bowman, Creighton, and Felleman were present. Commissioner Gregoire

was present from 1:16 p.m. to 1:32 p.m.

1. CALL TO ORDER

The meeting was called to order at 12:01 p.m. by Commission President Tom Albro.

2. EXECUTIVE SESSION pursuant to RCW 42.30.110

The public meeting was immediately recessed to an executive session estimated to last 60 minutes

to discuss one matter relating to performance of public employee(s) and one matter relating to

qualifications for public employment. Following the executive session, which lasted approximately

65 minutes, the public meeting reconvened at 1:16 p.m. Commissioner Albro led the flag salute.

3. SPECIAL ORDERS OF BUSINESS

3a. December 12, 2017, Executive Director Report.

Dave Soike, Interim Executive Director, previewed several items on the day’s agenda and

commented on the status of conditions at the airport’s cell-phone waiting lot and mid-term

improvements planned to address airport traffic congestion.

4. UNANIMOUS CONSENT CALENDAR

[Clerk’s Note: Items on the Unanimous Consent Calendar are not individually discussed, although

commissioners may remove items from the Consent Calendar for separate discussion and vote.]

4a. Approval of the minutes of the regular meetings of July 25 and August 8, 2017.

4b. Approval of claims and obligations for the period of November 1, 2017-November 30,

2017, including accounts payable check nos. 920485-021171 in the amount of

$6,485,835.28; accounts payable ACH nos. 003624-004435 in the amount of

$52,322,219.05; accounts payable wire transfer nos. 014773-014790 in the amount of

$7,293,883.27, payroll check nos. 187935-188286 in the amount of $267,328.95; and

payroll ACH nos. 830347-834328 in the amount of $9,324,275.18 for a fund total of

$75,693,541.73.

P.O. Box 1209

Seattle, Washington 98111

www.portseattle.org

206.787.3000

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Minutes of December 12, 2017, submitted for review on May 23, 2018, and proposed for approval on June 12, 2018.

4c. Authorization for the Executive Director to execute contracts with community service

organizations, for a total combined value of $550,000, over the next three years, to

implement the Airport Community Ecology Fund Small Matching Grants Program

subject to the project funding criteria contained in the agenda memorandum. Each

contract is solicited under RCW 35.21.278, contracts with community service

organizations for public improvements.

Request document(s) included an agenda memorandum.

4d. Authorization for the Executive Director to (1) proceed with construction and

installation of automated screening lanes at security checkpoints 2, 3, and 5 at Seattle-

Tacoma International Airport; and (2) use Port crews for construction efforts. The total

estimated cost of this project is $17,000,000 (CIP #C800920).

Request document(s) included an agenda memorandum and presentation slides.

4e. Authorization for the Executive Director to (1) proceed with the PeopleSoft Financials

Upgrade project; (2) procure hardware, software, and consulting services; and (3) use

Port staff for implementation, for a total project cost not to exceed $3,600,000 (CIP

#C800909).

Request document(s) included an agenda memorandum.

4f. Authorization for the Executive Director to execute two consulting contracts, one with

an amount not to exceed $1,400,000 and one with an amount not to exceed $500,000,

for financial consulting services for up to three years with three one-year options, for a

total of up to six years and $1,900,000.

Request document(s) included an agenda memorandum.

4g. Authorization for the Executive Director to execute up to two indefinite delivery,

indefinite quantity contracts for buildings and structures architectural and engineering

services, one for $700,000 with a small business subcontracting goal, and one for

$300,000 as a small business set-aside, with a contract ordering period of five years

(365 days with four one-year options). There is no funding associated with this request.

Request document(s) included an agenda memorandum.

4h. Authorization for the Executive Director to amend and increase the not-to-exceed

amount of the Puget Sound Energy Engineering Services and Construction Agreement

required for the Alternative Utility Facility from $250,000 to $850,000 (CIP #C800538).

Request document(s) included an agenda memorandum.

4i. Approval of the 2018 – 2022 Long Range Plan.

Request document(s) included an agenda memorandum, presentation slides, and plan document.

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Minutes of December 12, 2017, submitted for review on May 23, 2018, and proposed for approval on June 12, 2018.

4j. Authorization for the Chief Executive Officer to execute a new collective bargaining

agreement between the Port of Seattle and the International Brotherhood of Teamsters,

Local 117, representing Sergeants at the Port of Seattle covering the period from

January 1, 2018, through December 31, 2018.

Request document(s) included an agenda memorandum and draft agreement.

4k. Authorization for the Chief Executive Officer to execute a new collective bargaining

agreement between the Port of Seattle and the International Brotherhood of Teamsters,

Local 117, representing Officers at the Port of Seattle covering the period from

January 1, 2018, through December 31, 2018.

Request document(s) included an agenda memorandum and draft agreement.

The motion for approval of consent items 4a, 4b, 4c, 4d, 4e, 4f, 4g, 4h, 4i, 4j, and 4k carried

by the following vote:

In favor: Albro, Bowman, Creighton, Felleman (4)

Absent for the vote: Gregoire

5. PUBLIC TESTIMONY

Public comment was received from the following individual(s):

 Meg Van Wyk, Burien resident, regarding the airport cell phone lot.

 Rick Harwood, SeaTac Neighborhood Action Council, regarding the interlocal agreement

with the City of SeaTac.

 Helena Benedict, Tenants Union of Washington, regarding the interlocal agreement with

the City of SeaTac. Ms. Benedict submitted written materials, which are included here as

minutes Exhibit A.

The following individuals commented regarding transportation network companies (rideshares) at

the airport:

 Sharmarke Goodir, Seattle resident

 Julie Davis, Seattle resident

 Abdi Shire, Seattle resident

 Mustafe Abdi, Seattle resident

 James Lockhart, Everett resident

 Michael Wolfe, Seattle resident

 Colleen Gruber, Lyft

 Jacqui Morris, Uber

 Dawn Gearhart, Teamsters 117

 Suldan A. Mohamed, taxi operator

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Minutes of December 12, 2017, submitted for review on May 23, 2018, and proposed for approval on June 12, 2018.

6. DIVISION, CORPORATE, AND COMMISSION ACTION ITEMS

Agenda item 6a was removed from the agenda prior to publication, and the Commission advanced

to consideration of –

6b. Second Reading and Final Passage of Resolution No. 3741: A resolution of the Port

Commission of the Port of Seattle authorizing the Executive Director to execute an

interlocal agreement with the City of SeaTac to establish a mutual and cooperative

system for exercising their respective jurisdictional authority regarding land use,

surface water management, interagency cooperation, economic development, and

public safety.

Request document(s) included an agenda memorandum, draft resolution, proposed agreement,

and errata sheet. A copy of the final draft of Resolution No. 3741 will be made available upon

adoption.

Presenter(s): Lance Lyttle, Managing Director, Aviation, and Katie Halse, Local Government

Relations Manager.

Previously, First Reading of Resolution No. 3741 was approved on November 28, 2017.

AMENDMENT

Ms. Halse described a series of amendments to the draft interlocal agreement since first reading

on November 28 documented in the form of an errata sheet, which was adopted by the

commission without objection. The changes due to minor errors or omissions are also incorporated

into the version of the agreement the city is expected to adopt later today.

Commissioner Albro commented on his concerns raised on November 28 regarding non-airport

funding of community relief inuring to the City of SeaTac and noted his intention to vote against the

resolution on this basis.

The motion for adoption of Resolution No. 3741, as amended, carried by the following vote:

In favor: Bowman, Creighton, Felleman (3)

Opposed: Albro (1)

Absent for the vote: Gregoire

Without objection, the commission advanced to consideration of –

6d. Authorization for the Executive Director to accept a Washington State Department of

Commerce grant for a maximum of $317,000, and develop, advertise, and execute a

Public Works Building Engineering Systems Contract for the Pier 69 Solar Energy

Project, with an estimated total project cost of $515,000 (CIP #C800888).

Request document(s) included an agenda memorandum and presentation slides.

Presenter(s): Catherine Chu, Capital Project Manager, Seaport Project Management, and Terrance

Darby, Senior Environmental Management Specialist.

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Minutes of December 12, 2017, submitted for review on May 23, 2018, and proposed for approval on June 12, 2018.

The energy efficiency and environmental benefits of the project were summarized, as was the

project delivery methodology.

The motion for approval of agenda item 6d carried by the following vote:

In favor: Albro, Bowman, Creighton, Felleman (4)

Absent for the vote: Gregoire

The commission returned to consideration of –

6c. Proposed Amendments to Commission Bylaws as approved on First Reading on

December 5, 2017 – no vote on Second Reading proposed on December 12, 2017. [no

final action]

Request document(s) included a draft resolution, amendments, and appendix. A copy of the final

draft of Resolution No. 3742 will be made available upon adoption.

Presenter(s): Paul J. White, Commission Clerk, and Mike Merritt, Commission Chief of Staff.

Previously, First Reading of Resolution No. 3742 was approved on December 5, 2017.

Mr. White presented the key concepts that informed development of the new proposed bylaws text.

Potential refinements to the current draft covered the following topics:

 language changes to the object statement

 prescribed actions for the commission’s unanimous consent calendar

 technical aspects of the 24-hour meeting notice requirement

 audio recording of executive sessions

 referral of policy directives and governance changes to committee

 length of public comment during public meetings

 deadlines for filing amendments and votes required for passage of amendments

 language regarding ethical standards of conduct

 the role of the commission president as the commission’s spokesperson

Commissioners commented on the need for definition of certain terms and whether processes

described in the new proposed text were too prescriptive. Commissioners discussed whether Audit

Committee membership should be required of all commissioners during their tenure. They also

commented on options to ensure appropriate public engagement via holding commission meetings

in other locations around King County. New proposals for language improvements and content

changes were proposed for refinement and possible incorporation in the text as amendments on

second reading.

No final action was taken on Resolution No. 3742 or potential amendments presented at this time.

7. STAFF BRIEFINGS

7a. Amendment Review for Diversity in Contracting Policy Directive.

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Minutes of December 12, 2017, submitted for review on May 23, 2018, and proposed for approval on June 12, 2018.

Presentation document(s) included an agenda memorandum and presentation slides.

Presenter(s): Aaron Pritchard, Commission Issues and Policy Manager; Simranpreet Lamba, Port

of Seattle Economic Development Analyst, Office of Strategic Initiatives; Bob Armstead, Armstead

and Associates, Board of Directors on National Association of Minority Contractors (NAMC), and

President, NAMC Washington State Chapter; Dave Freiboth, Director, Port of Seattle Labor

Relations; and Teresa Delicino, Port of Seattle Small Business Development Director.

Previously, Resolution No. 3737, proposing the Diversity in Contracting Policy Directive, was

approved for first reading on December 5, 2017. Presentations on this topic were provided on

November 28 and October 24, 2017.

Commissioners discussed disaggregation of data on contractor race and ethnicity, including a

summary of federal race categories. It was explained that the utilization numbers provided categorize

businesses owned by women who are also a racial minority only once in the appropriate racial

category. It was reported that there is no current diversity-in-contracting goal for participants in the

Small Contractors and Suppliers (SCS) program, which has its own goals under the Century Agenda.

Commissioners considered factors affecting reliance on state and federal certification of women-

and minority-owned businesses as opposed to self-identification of firms, including the certification

requirement that businesses be owned, operated, and controlled by U.S. citizens. It was reported

that along with accepting self-identified minority- and women-owned businesses, the City of Seattle

program has chosen not to limit participation based on a firm’s size. The port’s proposed program

would additionally consider the number of firms contracted.

Commissioners also considered the dynamics of contractor diversity in the context of port project

labor agreements. Elements of project labor agreements considered problematic for women- and

minority-owned businesses include mandatory benefit language and payment structures.

Commissioners commented on the opportunity to incorporate compromise provisions for labor and

small business as standard project labor agreement language is developed.

8. ADDITIONAL NEW BUSINESS

Commissioner Felleman introduced the following motion, which was not included previously in the

meeting materials for the day and is attached in its adopted form as minutes Exhibit B:

Motion of the Port of Seattle Commission summarizing the process for identifying

qualified candidates for executive director of the Port of Seattle and directing the final

review of the final candidate’s qualifications:

In accordance with the requirements of the Washington State Open Public Meeting Act

(Chapter 42.30 RCW), the Port Commission conducted the search for and identified

qualified candidates for the position of Executive Director by:

1. On May 11, 2017, Port staff retained the firm of Herd Freed Hartz to assist with

the search for the position of Executive Director.

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2. During the month of October 2017, the Port Commission conducted

interviews with eight of the applicants to determine whether they met the

qualifications for the Executive Director position.

3. As a result of the interviews, the Port Commission determined that two of the

eight applicants best met the qualifications to be considered finalists in the

selection process for Executive Director.

4. After conducting a final interview on Monday, December 11, 2017, the Port

Commission hereby determines one final candidate is the best applicant for

the position of Executive Director.

5. The Port Commission President previously designated Commissioners

Courtney Gregoire and Fred Felleman as the advisory committee of the Port

Commission for the process of filling the Executive Director position.

The Port Commission hereby authorizes Commissioners Gregoire and Felleman to

work with Port staff from Human Resources and with [executive search firm] Herd Freed

Hartz to (a) complete due diligence, including a background and reference check and

vetting of the final candidate's ability to meet the qualifications for employment; and

(b) conduct preliminary discussions with the final candidate on salary, start date, and

other conditions of employment.

Committee members and Port staff are further directed to present their report to the

Port Commission by December 19, 2017. The Port Commission further reserves to

itself the final approval in open public session of the terms and conditions of

employment with the final candidate.

The motion carried by the following vote:

In favor: Albro, Bowman, Creighton, Felleman (4)

Absent for the vote: Gregoire

9. RECESSED AND ADJOURNED

The meeting was recessed at 5:04 p.m. to an executive session to discuss one matter relating to

qualifications for public employment. Following the executive session, which lasted approximately 1½

hours, the Commission adjourned at approximately 6:30 p.m. without returning to public session.

Prepared: Attest:

Paul J. White, Commission Clerk Ryan Calkins, Commission Secretary

Minutes approved: June 12, 2018.