* An Executive Session may be held at any time after the convening time, if necessary.
** Please silence all personal electronic devices during the Public Session.
*** Consent Calendar items are considered routine and are adopted by one motion without discussion.
If requested, items may be removed from Consent and considered individually following public testimony.
COMMISSION REGULAR MEETING AGENDA
Date: December 12, 2017
Location: Port of Seattle Headquarters – Pier 69
2711 Alaskan Way, Seattle, Washington
ORDER OF BUSINESS
12:00 noon
1. CALL TO ORDER
2. Recess to EXECUTIVE SESSION* – Pursuant to RCW 42.30.110, if necessary.
1:00 p.m.: Reconvene or Call to Order and Pledge of Allegiance
OPEN PUBLIC SESSION**
3. SPECIAL ORDERS OF BUSINESS
3a. Executive Director Report for December 12, 2017. (no enclosures)
4. UNANIMOUS CONSENT CALENDAR***
4a. Approval of the minutes of the regular meetings of July 25 and August 8, 2017. (no enclosures)
4b. Approval of the Claims and Obligations for the period November 1, 2017-November 30, 2017,
including accounts payable check nos. 920485-021171 in the amount of $6,485,835.28; accounts
payable ACH nos. 003624-004435 in the amount of $52,322,219.05; accounts payable wire
transfer nos. 014773-014790 in the amount of $7,293,883.27, payroll check nos. 187935-188286
in the amount of $267,328.95; and payroll ACH nos. 830347-834328 in the amount of
$9,324,275.18 for a fund total of $75,693,541.73. (memo enclosed)
4c. Authorization for the Executive Director to execute contracts with community service
organizations, for a total combined value of $550,000, over the next three years, to implement the
Airport Community Ecology Fund Small Matching Grants Program subject to the project funding
criteria contained in the agenda memorandum. Each contract is solicited under RCW 35.21.278,
contract with community service organization for public improvements. (memo enclosed)
4d. Authorization for the Executive Director to (1) proceed with construction and installation of
automated screening lanes at security checkpoints 2, 3 and 5 at Seattle-Tacoma International
Airport; and, (2) use Port crews for construction efforts. The total estimated cost of this project is
$17,000,000. (memo and presentation enclosed)
4e. Authorization for the Executive Director to (1) proceed with the PeopleSoft Financials Upgrade
project; (2) procure hardware, software, and consulting services; and (3) use Port staff for
implementation, for a total project cost not to exceed $3,600,000. (memo enclosed)
4f. Authorization for the Executive Director to execute two consulting contracts, one with an amount
not to exceed $1,400,000 and one with an amount not to exceed $500,000, for financial consulting
services for up to three (3) years with three (3) one year options, for a total of up to 6 years and
$1,900,000. (memo enclosed)
Port of Seattle
Commission
Tom Albro
Stephanie Bowman
John Creighton
Fred Felleman
Courtney Gregoire
Interim Executive Director
Dave Soike
Web site:
www.portseattle.org
E-mail:
Commission-public-
records
@portseattle.org
Port Commission:
(206) 787-3034
Meeting and Agenda
Information:
(206) 787-3210
Our Mission:
The Port of Seattle is a
public agency that
creates jobs by
advancing trade and
commerce, promoting
industrial growth, and
stimulating economic
development
Strategic Objectives:
• Position the Puget Sound
region as a premier
international logistics hub
• Advance this region as a
leading tourism
destination and business
gateway
• Use our influence as an
institution to promote
small business growth
and workforce
development
• Be the greenest, and
most energy efficient port
in North America
AGENDA – Port Commission Regular Meeting, December 12, 2017, Port Headquarters – Pier 69 Page 2 of 2
4. UNANIMOUS CONSENT CALENDAR, Continued
4g. Authorization for the Executive Director to execute up to two indefinite delivery, indefinite quantity contracts for Buildings and
Structures Architectural and Engineering Services. One for $700,000 with a small business subcontracting goal, and one for $300,000
as a small business set-aside, with a contract ordering period of five years (365 days with four one year options). There is no funding
associated with this request. (memo enclosed)
4h. Authorization for the Executive Director to amend and increase the Not-to-Exceed amount of the Puget Sound Energy Engineering
Services and Construction Agreement required for the Alternative Utility Facility from $250,000 to $850,000( CIP #C800538). (memo
enclosed)
4i. Approval of the 2018 – 2022 Long Range Plan. (memo, presentation, and plan document enclosed)
4j. Authorization for the Chief Executive Officer to execute a new collective bargaining agreement between the Port of Seattle and the
International Brotherhood of Teamsters, Local 117, representing Sergeants at the Port of Seattle covering the period from January 1,
2018, through December 31, 2018. (memo and draft agreement enclosed)
4k. Authorization for the Chief Executive Officer to execute a new collective bargaining agreement between the Port of Seattle and the
International Brotherhood of Teamsters, Local 117, representing Officers at the Port of Seattle covering the period from January 1,
2018, through December 31, 2018. (memo and draft agreement enclosed)
5. PUBLIC TESTIMONY ― Public testimony procedures may be found online at www.portseattle.org/About/Commission/Procedures.
6. DIVISION, CORPORATE, AND COMMISSION ACTION ITEMS
6a. [Removed from agenda.]
6b. Second Reading and Final Passage of Resolution No. 3741, a Resolution of the Port Commission of the Port of Seattle authorizing the
Executive Director to execute an Interlocal Agreement with the City of SeaTac to establish a mutual and cooperative system for
exercising their respective jurisdictional authority regarding land use, surface water management, interagency cooperation, economic
development, and public safety. (memo, draft resolution, proposed agreement, and errata sheet enclosed)
6c. Proposed Amendments to Commission Bylaws as approved on First Reading on December 5, 2017 – no vote on Second Reading
proposed on December 12, 2017. (draft resolution, amendments, and appendix enclosed)
6d. Authorization for the Executive Director to accept a Washington State Department of Commerce grant for a maximum of $317,000,
and develop, advertise, and execute a Public Works Building Engineering Systems Contract for the Pier 69 Solar Energy Project, with
an estimated total project cost of $515,000 (CIP #C80888). (memo and presentation enclosed)
7. STAFF BRIEFINGS –
7a. Amendment Review for Diversity in Contracting Policy Directive. (materials to follow)
8. ADDITIONAL NEW BUSINESS
9. ADJOURNMENT
