* An Executive Session may be held at any time after the convening time, if necessary.
** Unless otherwise requested by a Port Commissioner, all items under the Unanimous Consent Calendar will be considered as a single item.
*** Cellular telephones and pagers should be off or on vibrate mode during the Public Session.
COMMISSION REGULAR MEETING AGENDA
Port of Seattle
Commission Chambers
Pier 69, 2711 Alaskan Way
Seattle, Washington 98111
REGULAR MEETING
Date: October 4, 2011
ORDER OF BUSINESS
12:00 noon 1. Call to Order
Recess to:
2. Executive Session, if necessary*
1:00 p.m. Call to Order or reconvene to Open Public Session
3. Approval of Minutes
4. Special Order of Business
5. Unanimous Consent Calendar**
6. Division, Corporate and Commission Action Items
7. Staff Briefings
8. New Business
9. Policy Roundtables
10. Adjournment
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. EXECUTIVE SESSION* - Pursuant to RCW 42.30.110, if necessary.
3. APPROVAL OF MINUTES
None.
4. SPECIAL ORDER OF BUSINESS
a. The Port Centennial 1911-2011. (memo and PowerPoint enclosed)
b. Communication Awards for the Centennial Map and Timeline and the Centennial Documentary Film.
(memo and PowerPoint enclosed)
c. American Association of Port Authorities Annual Convention. (memo and PowerPoint enclosed
and video to follow)
5. UNANIMOUS CONSENT CALENDAR**
Notice: There will be no separate discussion of Consent Calendar items as they are considered
routine by the Port of Seattle Commission and will be adopted by one motion. If a Commissioner or a
member of the public requests discussion on a particular item, that item will be removed from the
Consent Calendar and considered separately.
a. Authorization to increase the budget by $80,000 to meet the added costs of the Century Agenda
work program, including additional outreach program, extended timeline into 2012, and added
roundtables, from original program budget approved March 8, 2011. With this authorization, the
revised program budget is $225,000. (memo enclosed)
Port of Seattle
Commission
Tom Albro
Bill Bryant
John Creighton
Rob Holland
Gael Tarleton
Chief Executive Officer
Tay Yoshitani
Web site:
www.portseattle.org
E-mail:
Commission-records
@portseattle.org
Port Commission:
(206) 787-3034
Meeting and Agenda
Information:
(206) 787-3210
Port of Seattle:
Creating Economic
Vitality Here
Business Strategies:
• Ensure Airport and
Seaport Vitality
• Develop New Business
and Economic
Opportunities for the
Region and the Port
• Enhance Public
Understanding and
Support of the Port’s Role
in the Region
• Be a Catalyst for Regional
Transportation Solutions
• Be a Leader in
Transportation Security
• Exhibit Environmental
Stewardship through our
Actions
• Be a High-Performance
Organization
AGENDA - Port Commission Regular Meeting, October 4, 2011 Page 2
5. UNANIMOUS CONSENT CALENDAR Continued
b. Authorization for the Chief Executive Officer to increase the project budget by $740,675 and advertise and execute a construction
contract for the common use lounge at the South Satellite at the Seattle-Tacoma International Airport for a total project cost of
$1,061,000. (memo and exhibit enclosed)
6. DIVISION, CORPORATE, AND COMMISSION ACTION ITEMS
a. Approval for Century Agenda Committee amended preliminary goals arising from the “Achieving our Environmental Goals” panel.
(memo enclosed)
b. Authorization for the Chief Executive Officer to execute a contract with the low responsive and responsible bidder for the Small Operator
Area (SOA) Ready Return Area Build-Out Project in the amount of $512,780. Sufficient funds for this contract were previously
authorized under the May 13, 2008, Commission authorization to proceed with construction of the Rental Car Facility. The SOA Ready
Return Build-Out Project was subsequently authorized for advertisement and award at the May 10, 2011, Commission meeting.
Commission action is required at this time by Resolution No. 3605, as amended, Section 4.2.3.4. because the bids were greater than 10
percent over the engineer’s estimate. (CIP #C00266) (memo enclosed)
c. Authorization for the Chief Executive Officer to execute the Second Amendment for a seven-year extension to the License Agreement
for the Wireless Communication Access System with New Cingular Wireless PCS, LLC (AT&T), formerly AT&T Mobility, for installation
of a cellular telephone system in the Rental Car Facility and the C-1 Building at Seattle-Tacoma International Airport, as well as an
upgrade to the current Main Terminal cellular system. No investment will be required by the Port. (memo, exhibit A, exhibit B, and
exhibit C enclosed)
7. STAFF BRIEFINGS
a. 2012 preliminary Operating Budget Briefing. (memo and PowerPoint enclosed)
b. 2012 preliminary Capital Budget Briefing. (memo and PowerPoint enclosed)
8. NEW BUSINESS
9. POLICY ROUNDTABLE
None.
10. ADJOURNMENT
PUBLIC TESTIMONY PROCEDURES
1. Any person wishing to speak at a Port Commission meeting must register on a sign-up sheet and identify the specific agenda item to which he/she will speak before the agenda
item commences.
2. The Commission does not generally take public testimony for non-action agenda items such as “Staff Briefings” or Work Session presentations, but may do so at the discretion
of the Commission Chair.
3. An individual may testify on an agenda item for up to three minutes. Organization representatives may testify for up to five minutes.
4. Any person wishing to speak on a topic not appearing on an agenda may sign up to speak under “New Business.” All testimony provided under “New Business” is limited to
three minutes.
5. In the interests of time, the Commission Chair may limit the number of persons speaking on any topic or may limit testimony to those having new information or material to
present.
6. The Commission Chair may alter the time allotments for testimony to ensure that more speakers have an opportunity to be heard.
7. The identity of each testifier will be noted in the meeting minutes. An individual or organization representative may have the text of his/her remarks appended to the
Commission minutes by submitting a written text at or before the meeting. The appended written text will be preserved permanently.
8. A digital audio recording of the public testimony is on file in Port offices. Digital audio recordings are retained in Port offices for six years and then transferred to State Archives.
A charge is assessed for duplication or transcription.
9. The Commission does not engage in discussion or debate with testifiers during Commission meetings. Questions and requests for information or documents may be addressed
to Port staff or to individual Commissioners outside of Commission meetings. (Revised September 14, 2007)
