Port Commission
Internal Audit Director
3-member Audit
Committee
Audit Manager
Sr. Admin.
Assistant
Internal Controls
Governance
(Accountability,
Fiscal Integrity and
Transparency)
ComplianceRisk Assessment
CEO
Sr. Internal Auditor
Sr. Internal Auditor
Performance
Auditor
Internal Auditor
Internal Auditor
Internal Auditor
Intern
Internal Audit
(Current Department Org. Chart,
FTEs, and Audit Type Focus)
Note: 1) Approved 2011 audits include suggestions by management (superscripted) and Internal Audit (non superscripted).
Column1
Project Description
Approved
2011 Work
Plan
Status Division Responsible Mgmt.
Comprehensive
Operational Audit
(Central Processing
Reviews)
Asset Management
In Progress
Corporate Rudy Caluza
Airport Public Parking Garage
Complete
Aviation Jeff Hoevet
Airport Office Building
Complete
Aviation Antonio Baca
Container Management
Complete
Seaport Linda Styrk
Airfield Operations
Not Started
Aviation Mike Ehl
Follow-Up (Police Department)
Not Started
Corporate Colleen Wilson
VIP Lounge
Not Started
Aviation Jim Schone
Aviation Lost and Found
Complete
Aviation Nicholas Harrison
ENTERPRISE (owns Alamo and National)
In Progress
Aviation Jim Schone
AIRPORT MANAGEMENT SERVICES LLC (Hudson)
In Progress
Aviation Jim Schone
CRUISE TERMINALS OF AMERICA LLC
In Progress
Seaport Linda Styrk
REPUBLIC PARKING NORTHWEST INC (Pier 66)
Not Started
Real Estate Joe McWilliams
Wendy's (Latrelle's)
Not Started
Aviation Jim Schone
IVARs
Not Started
Aviation Jim Schone
Crane Rental (EAGLE MARINE, STEVEDORE SVCS,
TOTAL TERMINALS)
Not Started
Seaport Linda Styrk
CityIce Cold Storage Company/ Pier 91
Complete
Seaport Linda Styrk
Bill and Nick Inc.
Not Started
Real Estate Joe McWilliams
Simply Wheelz LLC (Rent-A-Car)
Not Started
Aviation Jim Schone
Ex Officio LLC
Not Started
Aviation Jim Schone
Food Systems Unlimited Inc
Not Started
Aviation Jim Schone
Airline Audit (one or two annually)
Not Started
Aviation Mike Ehl
Subtenant Review (e.g., Concourse Concession)
Not Started
Aviation Jim Schone
Fuel Dock at Shilshole
Complete
Real Estate Joe McWilliams
Fleet Maintenance (cross functional Program) -
efficiency
In Progress
Aviation/Real
Estate
John
Christianson/Lindsay
Pulsifier
Mobile Communication Device Procurement Practices
and Administration
Complete
Corporate Peter Garlock
ABM contract (Aviation Main Terminal janitorial
services) - effective monitoring?
Not Started
Aviation Mike Ehl
Continuous Monitoring
In Progress
Corporate Joyce Kirangi
Enterprise Risk Management (ERM)
In Progress
Corporate Dan Thomas
Payment Card Industry (PCI) Compliance
In Progress
Corporate Various
Special Projects as Requested, Unexpected Events,
etc…
Various Various
7
7
14
8
Audit Exit Month
Overtime * Jan
Dollar RAC * Jan
Fox RAC * Jan
Travel * feb
CDD * April
Thrifty * April
Mob. Device June
Pub. Parking June
Lst & Found June
SeaTac Util * June
AOB July
Shilshole July
CityIce Aug
Container Op Aug
* Audits highlighted in yellow are 2010 audits exited in 2011.
Contact
Mark Coates
Michael Burke
Michele Fideler
Diane Santiago
Debbi Browning
Deanna Zachrisson
Jolene Culler/James
Jennings
Susan Hansen Smith
Jeffrey Wolf
Rodney Covey
Mike Burke
Deanna Zachrisson
Deanna Zachrisson
Melinda Miller
Mike McLaughlin
Elaine Lincoln/Deanna
Zachrisson
Elaine Lincoln/Deanna
Zachrisson
Jolene Culler/James
Jennings
Melinda Miller
Mike Burke
Kim Albert
Mary Ann Lobdell/Benny
Austin/Luisa Bangs
Darlene Robertson
Deanna Zachrisson
Vicky Ausbun
Various
Various
Jeff Hollingsworth
Jack Hutchinson
Andy Frank
Status Count
Port of Seattle Internal Audit Department
Approved 2011 Audits
2) Estimated audit resources are based on 8,854 hours which is 75% of the total FTE hours for internal Audit staff. The remaining 25% includes such administrative/professional
hours as training, sick, vacation, etc.
Limited Operational
Audit
Contingency
Comprehensive
Operational Audit
(Organizational
Operations Reviews)
3rd Party Operational
Audit
Lease and Concession
Nonaudit Services
2010 audits completed in 2011
2011 audits completed
2011 audits not started
Assumptions
1. 20 weeks remaining in the year (Aug. thru Dec.)
2. 25% administrative (training, vacation, sick, holiday, etc)
3. audit manager at 50% for audit work
Internal Auditor 1 563
Internal Auditor 2 563
Internal Auditor 3 563
Senior Auditor 1 563
Senior Auditor 2 *
563
Performance Auditor 1 * 563
Audit Manager 281
Subtotal 3,656
less
*12 weeks to fill Senior Auditor Position #2
(338)
* New position effective July 2011
Original Work Plan Audit Hours 8,900
Consumed thru July 2011 5,000
Remaining per the original 2011 work plan
3,900
"b"
Based on the estimated shortage (see "c"), we recommend carrying forward approx. 2 to 3
audits to the 2012 work plan.
Estimated Total Available Audit Resources
(in hours) from August thru December 2011
3,319
Internal Audit Department
Calculation of Remaining Audit Resources in 2011
shortage of the originally planned hours (see
"b") as compared to the estimated remaining
resources available (see "a")
(581)
"a"
"c"
Status Legend: C -- complete; O -- ongoing; NS -- not started
Name Start End
Status
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Asset Management
5 7
O
Department Audit of Airport Operations - Landside
1 5
C
Airport Office Building Mgmt
4 7
C
Seaport Container Operations Dept. Review
5 7
C
Air Field Operations Dept. Review
8 12
NS
Lost and Found at the airport
4 6
C
VIP Lounge at the airport
8 12
NS
ENTERPRISE RENT A CAR
5 7
O
SIMPLY WHEELZ
8 12
NS
Lease and Concession Audit of Airport Management Services (Hudson News)
2 7
O
CRUISE TERMINALS OF AMERICA
5 7
O
REPUBLIC PARKING NORTHWEST
8 12
NS
LATRELLES EXPRESS
8 12
NS
IVARS
8 12
NS
Crane Rental Agreement Review
8 12
NS
CITY ICE AND COLD STORAGE
5 7
C
BILL & NICK INCORPORATED
8 12
NS
EX OFFICIO
8 12
NS
FOOD SYSTEMS UNLIMITED INC
8 12
NS
Airline Audit
8 12
NS
Subtenant Review
8 12
NS
SHILSHOLE BAY FUEL DOCK
4 6
C
Port Fleet
4 7
O
Mobile Communication Device Procurement Practices and Administration
1 5
C
ABM Contract
8 12
NS
Performance Audit of CDD Contracting
1 5
C
Audit of Aviation Overtime
1 1
C
Dollar Rent-A-Car
1 2
C
Fox Rent-A-Car
1 1
C
Travel and Entertainment Expenses
1 2
C
Thrifty Rent-A-Car
1 3
C
SeaTac Utilities
1 5
C
9 8 6 9 14 10 8 13 13 13 13 13
Audit Work Progress
(based on TeamMate time entries)