PORT OF SEATTLE

MEMORANDUM

DATE: April 27, 2011

SUBJECT: Arai Jackson Ellison Murakami Professional Service Agreement Amendment in

support of the Bus Maintenance Facility Project

Amount of This Request: $450,000 Source of Funds: Customer Facility Charges/

Airport Development Fund

Total Value of This Agreement If Amended: $2,920,000

ACTION REQUESTED:

Request authorization for the Chief Executive Officer to amend the Arai Jackson Ellison

Murakami (AJEM) Professional Service Agreement for up to $450,000 for design support during

construction of the Bus Maintenance Facility (BMF) and to provide notification to the Port of

In order for the Port to complete the BMF project, this Agreement must be amended for

additional budget to continue to provide design support during construction through completion

of the project. Construction support services were originally estimated prior to the design phase

of the project, and were included in the AJEM Professional Service Agreement. When the design

phase was completed, it became apparent the budget would need to be increased, due to the

complexity of the project requiring increases in the scope of work and the “level of effort” for

construction support services. $100,000 of additional funding is also included in this request to

provide contingency within the contract for the completion of construction support services; the

procurement and installation of furniture, fixtures and equipment; and the completion of the

LEED© certification process post construction. The funds supporting this amendment have been

As required by RCW 53.19.060 and Resolution No. 3605, this memorandum also constitutes

notification to the Commission when the amended amount exceeds 50% of the original not to

exceed contract value. This memorandum will be placed on file for public inspection at the

Port’s bid desk.

BACKGROUND:

In April 2008, the Port of Seattle began the procurement process for design and construction

support services for the BMF project as a Category C contract. In July 2008, the Port of Seattle

executed a Professional Service Agreement with AJEM for $1,900,000. This contract was

executed prior to the issuance of Port Policy CPO-1; however, it includes the requirement for the

Professional Service Agreement for the BMF project, and included in the $350,000 amendment

for the compressed natural gas fueling facility. These estimates for construction support services

totaled $440,000 and were based upon a range of assumptions that defined the overall scope of

work and level of effort before the project began the design phase.

At the completion of the design phase, the range of assumptions used to define the overall scope

scope of work has increased since a greater number of submittals and coordination meetings are

now required, and a greater number of requests for information are anticipated, than was

procedures, the “level of effort” assumptions for each task included in the scope of work has also

Service Directives in order to authorize work, these additional funds will not be authorized

unless required to support the BMF project.

The current contract value is $2,470,000, and with the execution of this amendment, the value of

the AJEM Agreement would be $2,920,000.

SCOPE OF WORK AND SCHEDULE:

The following major scope elements to be continued for completion of the BMF project include,

but are not limited to:

 Responding to requests for information;

 Reviewing project submittals;

The following list of previous Commission actions include only those related to the BMF

project.

 February 27, 2007, the Commission authorized $9,210,183, including $6,460,183 in

additional design funding for the Rental Car Facility (RCF) program and $2,750,000 for

preconstruction services and for demolition of buildings on the Consolidated Rental Car

Facility site.

 May 13, 2008, the Commission authorized 1) $3,574,300 in additional design funds for the

RCF program, 2) the award of the General Contractor/Construction Manager contract to

Turner Construction Company and $286,500,000 for the construction of the Consolidated

Rental Car Facility, and 3) the execution of a change order in the amount of $1,606,710 for

Compressed Natural Gas Fueling Facility as part of the BMF Project.

 June 30, 2009, the Commission 1) lifted the suspension and restarted the entire RCF

program, 2) authorized $591,670 in additional design funds for the BMF and Offsite

Roadway Improvement projects, 3) authorized $27,826,000 in additional construction funds

for the Consolidated Rental Car Facility, 4) authorized multiple change orders for a not to

exceed value of $16,800,000 and up to 260 calendar days for the construction of the

Consolidated Rental Car Facility, and 5) revised the Commission notification requirements

for change orders for the Consolidated Rental Car Facility.

 February 2, 2010, the Commission authorized $24,474,000 of construction funds and granted

approval to advertise for construction the BMF project.