Audio and video recordings of the meeting proceedings and meeting materials are available on the

APPROVED MINUTES

COMMISSION REGULAR MEETING MARCH 8, 2011

The Port of Seattle Commission met in a regular meeting at 1:00 p.m., Tuesday, March 8, 2011, at

Port of Seattle Headquarters, Commission Chambers, 2711 Alaskan Way, Seattle, Washington.

Commissioners Albro, Bryant, Creighton and Tarleton were present. Commissioner Holland was

absent.

1. CALL TO ORDER

3. (00:01:13) APPROVAL OF MINUTES

Approval of minutes for the Regular Meeting of January 25, 2011.

Motion for approval of minutes for the January 25, 2011, regular meeting – Creighton

Second – Tarleton

Motion carried by the following vote:

P. 2

4. SPECIAL ORDER OF BUSINESS

None.

for a maximum of three years. No funding is associated with this request.

Request document: Commission agenda memorandum dated February 9, 201,1 from Cassie Fritz,

Manager, Seaport Project Management Support Services.

b. Authorization for the Chief Executive Officer to authorize design in support of the

South Satellite Concession Project at Seattle-Tacoma International Airport (Airport).

This authorization is for $350,000 of a total estimated project cost of $2,199,000 (CIP #

C800412).

$20,000 for a part-time intern to assist with organization and logistics, and $30,000 to

$40,000 for audio-visual taping services. The funds will be taken from the

Commission’s contingency funds.

Request document: Commission agenda memorandum dated March 3, 2011, from Tom Barnard,

Research and Policy Analyst and Geri Poor, Regional Transportation Manager.

Motion for approval of consent items 5a – 5c - Albro

Second – Creighton

P. 3

6. DIVISION, CORPORATE AND COMMISSION ACTION ITEMS

a. (00:02:34) Authorization for the Chief Executive Officer to (1) amend outside

professional services agreement with Kimley-Horn and Associates from $304,968 up to

memorandum constitutes notification to the Commission that the amended amount of

this contract exceeds 50% of the original not to exceed contract value (CIP # C800253).

Request document: Commission agenda memorandum dated March 2, 2011 from Michael Ehl,

Director, Airport Operations and George England, Program Leader, Aviation Capital Improvement

Project. A corrected copy of the memorandum with the correct value for the State and Local

Presenters: Mr. England and Paul Grace, Senior Manager, Airport Operations

contract is amended and exceeds 50 percent of its original value.

The original parking system, which was installed over 10 years ago, controls payment structures,

processes transactions, and accepts and processes payments. It is outdated and does not meet

the security standards for the banking and credit card industry. The plan was presented to

American Express and there are future plans to meet with other banks in the industry. Mr. England

stated that this authorization demonstrates to the banking industry that the Port of Seattle has a

serious commitment to compliance. The current project schedule would have installation completed

no later than March 2012.

when it was initially installed, but it lacks internal flexibility and is expensive to maintain. He

business is growing and where it is stagnant. The new system will be RFID capable, which will

allow the system to link to programs such as the Good-to-Go tolling system.

P. 4

The new system will use current conduits and communication and data lines, which will help save

on cost and reduce the environmental impact. There will also be fewer pay on foot machines, so

there will be less required maintenance, power, and paper stock requirements.

involved security support to meet the banking industry standards.

Motion for approval of Item 6a – Albro

Second – Tarleton

Motion carried by the following vote:

In Favor: Albro, Bryant, Creighton, Tarleton

a. (00:54:55) Capital Improvement Projects Report for the Fourth Quarter 2010.

Presentation documents: Commission agenda memorandum from Ralph Graves, Managing

Director, Capital Development Division. Also provided was the Fourth Quarter 2010 Capital

Improvement Projects Report and computer slide presentation.

Presenter: Mr. Graves

Mr. Graves stated that there are relatively few changes related in status. In the Aviation Division

anticipated.

P. 5

In response to Commissioner Tarleton’s question, Mr. Graves stated that the 2007 audit focused

on certain parts the roster of potential consultants and small works contractors, which is part of the

project. Mr. Graves assured Commissioner Tarleton that the new system will be accessible to

bidders so they can figure out how to get registered, how to be on the roster, and how to analyze

the status of potential bid opportunities.

think about it before committing to it. Commissioner Tarleton explained that she thought increasing

the visibility into the broad number of companies at every level that are working on the Port’s 85

capital projects including their subcontractor teams would be a revelation to many people. She

went further to say that, when a company is deciding whether or not to break into a market place,

it is helpful to see who the competitors are. It is possible the company may be winning against

them in another market or it may encourage more companies to bid. Mr. Graves pointed out that

the information is available in the list of active contracts, but agreed that it is not readily accessible.

b. (01:04:25) Century Agenda Committee Monthly Briefing.

Mr. Barnard provided a brief overview of progress made since Century Agenda Committee was

formed. There will be regular scheduled roundtables the second Tuesday of each month.

Roundtables will be composed of members of the public, Port staff and in some cases experts

from outside of our region. The six topics are creating economic opportunity; growing trade and

moving freight; air cargo travel and tourism; putting real estate assets to work; achieving

community values including environmental programs; and the funding panel.

Mr. Barnard gave a summary of the process. Commissioner Albro explained that the intention is to

use the committee as a working body to do the leg work on pulling together strategic objectives.

P. 6

Commissioner Bryant clarified that the tax levy is not just for strategic opportunities but also

intended for environmental and transportation requirements.

8. NEW BUSINESS

(01:12:44) Commissioner Tarleton stated that there will be a sign up and information booth on

March 13 for the “Get to Know Your Port by Bike Rally,” which is on June 5 and is part of the

Centennial celebration. The team has come up with a poster for the bike rally, which will be used

on coasters and other items. Rob Walgren has additional information about the rally.

9. POLICY ROUNDTABLE

None.

10. ADJOURNMENT

There being no further business, the regular meeting was adjourned at 2:20 p.m.