COMMISSION SPECIAL MEETING AGENDA
Port of Seattle
Commission Chambers
P69, 2711 Alaskan Way
Seattle, WA 98111
SPECIAL MEETING PLEASE NOTE CONVENING TIME AT 12:00 NOON
REVISED March 1, 2011 to include the
2011 CEO’s Goals and Objectives and
CEO Retention Agreement with item 6a
Date: March 1, 2011
ORDER OF BUSINESS
12:00 noon 1. Call to Order
Recess to:
2. Executive Session, if necessary*
Call to Order or reconvene to Open Public Session
3. Approval of Minutes
4. Special Order of Business
5. Unanimous Consent Calendar**
6. Division, Corporate and Commission Action Items
7. Staff Briefings
8. New Business
9. Policy Roundtables
10. Adjournment
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. EXECUTIVE SESSION* - Pursuant to RCW 42.30.110, if necessary.
3. APPROVAL OF MINUTES
4. SPECIAL ORDER OF BUSINESS
a. The Port Centennial – Moment in History. (memo and PowerPoint enclosed)
b. Employer Support of the Guard and Reserve (ESGR) Presentation.(memo enclosed)
5. UNANIMOUS CONSENT CALENDAR**
Notice: There will be no separate discussion of Consent Calendar items as they are considered
routine by the Port of Seattle Commission and will be adopted by one motion. If a Commissioner or
a member of the public requests discussion on a particular item, that item will be removed from the
Consent Calendar and considered separately
* An Executive Session may be held at any time after the convening time, if necessary.
** Unless otherwise requested by a Port Commissioner, all items under the Unanimous Consent Calendar will be considered as a
single item.
*** Cellular telephones and pagers should be off or on vibrate mode during the Public Session.
Port of Seattle
Commission
Tom Albro
Bill Bryant
John Creighton
Rob Holland
Gael Tarleton
Chief Executive Officer
Tay Yoshitani
Web site:
www.portseattle.org
E-mail:
Commission-records
@portseattle.org
Port Commission
(206) 787-3034
Meeting and Agenda
Information
(206) 787-3210
Port of Seattle:
Creating Economic
Vitality Here
Business Strategies:
• Ensure Airport and
Seaport Vitality
• Develop New Business
and Economic
Opportunities for the
Region and the Port
• Enhance Public
Understanding and
Support of the Port’s
Role in the Region
• Be a Catalyst for
Regional Transportation
Solutions
• Be a Leader in
Transportation Security
• Exhibit Environmental
Stewardship through
our Actions
• Be a High Performance
Organization
AGENDA - Port Commission Special Meeting, March 1, 2011 Page 2
5. UNANIMOUS CONSENT CALENDAR Continued
a. Authorization for the Chief Executive Officer to advertise and execute a construction contract for the 2011 Stormwater Detention System (SDS)
Pond M Modifications and SDS 6/7 Vault Outfall Structure at Seattle-Tacoma International Airport (CIP #C100172). (memo enclosed)
b. Authorization for the Chief Executive Officer to (1) authorize design of the Common Use Lounge (Club International) and (2) competitively
procure furnishings and casework for the lounge. This authorization is for $320,325 of a total estimated project cost of $971,000 (CIP
#C800203).(memo and exhibit A enclosed)
c. Authorization for the Chief Executive Officer to approve all work and contracts, including executing and amending any and all necessary
contracts and service directives for the PROPworks Upgrade Project in an amount not to exceed $450,000 (CIP #C800328). (memo
enclosed)
d. Approval of revised Port Commission Meeting Minutes of December 7, 2010. (corrected minutes enclosed)
6. DIVISION, CORPORATE AND COMMISSION ACTION ITEMS
a. Review of the Chief Executive Officer’s Performance, the End of the Year Financial Performance Review and the Chief Executive Officer’s
Retention Agreement. (2011 CEO's Goals and Objectives, CEO Retention Agreement, Financial Performance memo, report, and
PowerPoint enclosed).
b. Authorization for the Chief Executive Officer to: (1) enter into an agreement with Lockheed Martin Corporation; and (2) in accordance with
Resolution No. 3628, advertise, award, and execute construction contracts for the Terminal 10 Utility Infrastructure Upgrade Project, for an
additional estimated cost of $6,225,000, bringing the total authorized amount of this project to $7,205,000 (CIP #C800264). If the pending
agreement is not finalized by the time of selection of a contractor, the project will not be awarded and construction will likely be delayed until
2012. (memo enclosed)
c. Authorization for the Chief Executive Officer to: (1) proceed with design for the C22 connection to C1 Baggage Handling System (BHS), C1
make up device 1 (C1-MK1) replacement and Ticket Counter 3 (TC3) conveyor replacement for Phase 1 and Phase 2; (2) purchase conveyor
equipment for Phase 1; and (3) authorize the use of Port Crews to complete Phase 1 at the Seattle-Tacoma International Airport (CIP
#C800382). The amount of this request is $1,731,000. The total cost of the C22 BHS connection to C1 / C1MK1 Replacement TC3 project is
$5,335,000. This request seeks a single Commission authorization to move forward with design of the entire project, and construction of Phase
1 by Port Construction Services. Construction contracts required for Phase 2 of the project will be authorized separately by the Commission
after completion of the design. (memo and map enclosed)
d. Authorization for the Chief Executive Officer to advertise and execute a construction contract for the 2011 Airfield Improvement Projects –
Contract 2, made up of two work projects at the Seattle-Tacoma International Airport: (1) slot drain, pavement and joint seal replacement at the
South Satellite, and perform installation of temporary common use podiums and minor removal of hazardous materials through Port
Construction Services with a construction cost request of $6,235,000 for total project cost of $6,629,000 (CIP #C800469); and( 2) water isolation
valve upgrades, with a construction cost request of $246,000 for a total project cost of $691,000 (CIP #C102573). (memo enclosed)
7. STAFF BRIEFINGS
a. Briefing on the Management of the Real Estate Portfolio.(memo and PowerPoint enclosed)
b. 2010 Annual Treasury and Investment Portfolio Report.(memo, resolution, and PowerPoint enclosed)
8. NEW BUSINESS
9. POLICY ROUNDTABLE
None.
10. ADJOURNMENT
PUBLIC TESTIMONY PROCEDURES
1. Any person wishing to speak at a Port Commission meeting must register on a sign-up sheet and identify the specific agenda item to which he/she will speak before the agenda item commences.
2. The Commission does not generally take public testimony for non-action agenda items such as “Staff Briefings” or Work Session presentations, but may do so at the discretion of the Commission
Chair.
3. An individual may testify on an agenda item for up to three minutes. Organization representatives may testify for up to five minutes.
4. Any person wishing to speak on a topic not appearing on an agenda may sign up to speak under “New Business”. All testimony provided under “New Business” is limited to three minutes.
5. In the interests of time, the Commission Chair may limit the number of persons speaking on any topic or may limit testimony to those having new information or material to present.
6. The Commission Chair may alter the time allotments for testimony to ensure that more speakers have an opportunity to be heard.
7. The identity of each testifier will be noted in the meeting minutes. An individual or organization representative may have the text of his/her remarks appended to the Commission minutes by submitting
a written text at, or before, the meeting. The appended written text will be preserved permanently.
8. A digital audio recording of the public testimony is on file in Port offices. Digital audio recordings are retained in Port offices for six years and then transferred to State Archives. A charge is assessed
for duplication or transcription.
9. The Commission does not engage in discussion or debate with testifiers during commission meetings. Questions ad requests for information or documents may be addressed to Port staff or to
individual Commissioners outside of Commission meetings. (Revised September 14, 2007)
