Port of Seattle Internal Audit Department Proposed 2011 Audits with Prior Audit Coverage History Note: Proposed 2011 audits include suggestions by management (superscripted) and Internal Audit (non superscripted). Column1 Project Description Suggested 2008 2009 2010 Wish List 2011 Work Plan Payroll Accounts Payable Central Processing (i.e., Procurement systems) Accounts Receivables/Billings Reviews Asset Management General Ledger Aviation Maintenance IT Administration IT Service Delivery Airfield Security Human Resources & Development Airport Public Parking Garage PCS Asbestos Services Port Construction Services Fishermen's Terminal 1 VIP Lounge Aviation Lost and Found 1 Duane Hill Duane Hill Rudy Caluza Rudy Caluza Time Jayne Nora Huey Sherry Pittman Debbi Browning Rudy Caluza Rudy Caluza Corporate Debbi Browning Rudy Caluza Aviation John Christianson Mark Reis Corporate Aviation Rodney Covey Jim Shone Colleen Wilson Mark Reis Corporate Kim Albert Peter Garlock Corporate Tony Butler Peter Garlock Aviation Patrick O'Brien Wendy Reiter Corporate Gary Buchanan Dan Thomas Aviation Diane Santiago Paul Grace Dwight Rives Ralph Graves Dwight Rives Ralph Graves ENTERPRISE (owns Alamo and National) Arif Ghouse Linda Styrk Real Estate Sharon Briggs Darlene Robertson Real Estate Sharon Briggs Darlene Robertson Real Estate Sharon Briggs Darlene Robertson Real Estate Sharon Briggs Darlene Robertson Aviation Various Soike Aviation Randy Krause Wendy Reiter Real Estate Kenny Lyles Darlene Robertson Aviation Aviation Seaport Aviation Seaport Aviation Aviation Kazue Ishiwata Michele Fideler Michael Burke Stanley Shepherd Michael McLaughlin Mark Coates David Crowner Dave Soike Antonio Baca Linda Styrk Diane Summerhays Linda Styrk Mike Ehl Mark Coates Bari Bookout Linda Styrk Joe McWilliams Real Estate Melinda Miller Joe McWilliams Real Estate Nick Milos Joe McWilliams 1 Aviation Jeffrey Wolf Jim Schone 1 Aviation Susan Hansen Smith Nicholas Harrison Real Estate Melinda Miller Joe McWilliams Aviation Jolene Culler/James Jennings Jim Schone Aviation Jolene Culler/James Jennings Jim Schone Aviation Jolene Culler/James Jennings Jim Schone Aviation Jolene Culler/James Jennings Jim Schone Aviation Jolene Culler/James Jennings Jim Schone HERTZ Corp (owns Advantage) Corporate Corporate Capital Development Corporate Corporate Melinda Miller BUDGET RENT A CAR Responsible Mgmt. Seaport AVIS (owns Budget) Contact Real Estate Pier69 Port Cafeteria ADVANTAGE RENT-A-CAR (recently bought out by HERTZ) World Trade Center (WTC) -W Seattle Division Capital Development Capital Development Seaport Fire Department World Trade Center (WTC) Seattle Seatac Utility 3rd Party Management Activity Seaport Security Aviation Marketing Airport Office Building Container Management Noise Program Cruise Service Airfield Operations Combined Comm. and Control Center Marketing and other Services that Promote Port Services and Facilities Bell Harbor International Conference Center (BHIC) Police Department Aviation Lease Management Organizational Operations/Intern Pier 66 Marina al Controls, Recreational Boating Mgmt Compliance, and Shilshole Bay Marina Operations Accountability Terminal 102 Marina Proposed 2011 Work Plan Fox Rent-A-Car Aviation Jolene Culler/James Jennings Jim Schone DTAG (dbaThrifty) Aviation Jolene Culler/James Jennings Jim Schone Page 1 of 3 Port of Seattle Internal Audit Department Proposed 2011 Audits with Prior Audit Coverage History Note: Proposed 2011 audits include suggestions by management (superscripted) and Internal Audit (non superscripted). Column1 Project Description CMC INVESTMENTS INC (dba Dollars) HOST Suggested 2008 2009 2010 Wish List 2011 Work Plan AIRPORT MANAGEMENT SERVICES LLC (Hudson) CLEAR CHANNEL OUTDOOR BORDERS INC REPUBLIC PARKING NORTHWEST INC (Pier 66) LOUIS DREYFUS CORP SEATTLE RESTAURANT ASSOCIATES MAD ANTHONY'S INC. ANTON AIRFOOD CRUISE TERMINALS OF AMERICA LLC Proposed 2011 Work Plan FIREWORKS Division Contact Responsible Mgmt. Aviation Jolene Culler/James Jennings Jim Schone Aviation Deanna Zachrisson Jim Schone Aviation Deanna Zachrisson Jim Schone Real Estate Melinda Miller Joe McWilliams Aviation Deanna Zachrisson Jim Schone Aviation Deanna Zachrisson Jim Schone Aviation Seaport Deanna Zachrisson Mike McLaughlin Jim Schone Linda Styrk Real Estate Melinda Miller Joe McWilliams Seaport Mike McLaughlin Linda Styrk Aviation Deanna Zachrisson Jim Schone Aviation Deanna Zachrisson Jim Schone Jim Schone FLYING FOOD FARE INC Aviation Jolene Culler/James Jennings GATE GOURMET INT'L Aviation Jolene Culler/James Jennings Jim Schone Aviation Jolene Culler/James Jennings Jim Schone Real Estate Melinda Miller Joe McWilliams Real Estate Melinda Miller Joe McWilliams Aviation Deanna Zachrisson Jim Schone Aviation Deanna Zachrisson Jim Schone Aviation Deanna Zachrisson Jim Schone Aviation Deanna Zachrisson Jim Schone Revenue (Lease and Concession) SKY CHEFS INC ODYSSEY MARITIME DIS CTR MAD ANTHONY'S INC PIER 66 CONCESSIONS INT'L INC. 1 Wendy's (Latrelle's) Qdoba (ZRC) Pallino Pastaria Smarte Carte IVARs CLIPPER NAVIGATION INC SODEXHO AMERICA LLC Crane Rental (EAGLE MARINE, STEVEDORE SVCS, TOTAL TERMINALS) Afishionado Gallery Inc. Aviation Vicky Ausbun Mike Ehl Jim Schone Jim Schone Aviation Real Estate Aviation Deanna Zachrisson Melinda Miller Deanna Zachrisson Jim Schone Joe McWilliams Jim Schone Seaport Mike Burke Linda Styrk Real Estate Melinda Miller Joe McWilliams Aviation Deanna Zachrisson/Bonnie Darch Deanna Zachrisson Aviation 1 Butter LONDON Landed Weight/Landing fees - all airlines 1 1 1 1 Seaport Mike McLaughlin Linda Styrk Bill and Nick Inc. 1 1 Real Estate Melinda Miller Joe McWilliams Simply Wheelz LLC (Rent-A-Car) Aviation Jolene Culler/James Jennings Jim Schone Ex Officio Loc Aviation Food Systems Unlimited Inc Aviation Dilettante Chocolates Inc Aviation Travelex Currency Aviation CityIce Cold Storage Company/ Pier 91 STILA (limousine association) Airline Audit (one or two annually) Subtenant Review (e.g., Concourse Concession) Fuel Dock at Shilshole 1 1 1 1 Page 2 of 3 1 1 1 Aviation Elaine Lincoln/Deanna Zachrisson Elaine Lincoln/Deanna Zachrisson Elaine Lincoln/Deanna Zachrisson Elaine Lincoln/Deanna Zachrisson Jeffrey Hoevet Aviation Borgan Anderson Mark Reis Aviation Deanna Zachrisson Jim Schone Real Estate Darlene Robertson Joe McWilliams Jim Schone Jim Schone Jim Schone Jim Schone Paul Grace Port of Seattle Internal Audit Department Proposed 2011 Audits with Prior Audit Coverage History Note: Proposed 2011 audits include suggestions by management (superscripted) and Internal Audit (non superscripted). Column1 Project Description Suggested 2008 2009 2010 Wish List 2011 Work Plan Follow-Up of Significant Prior Audit Findings Ground Transportation - revenue completeness ID Badging - receipting/system weaknesses 1 Travel and Entertainment (T&E) economy/accountability Mobile Communication Device Procurement Practices and Administration Office of Social Responsibility - effectiveness/is the dept. achieving the objective? Revenue Diversion of Airport Revenues ABM contract (Aviation Main Terminal janitorial services) - effective monitoring? Overtime - Port staff - all aviation depts. Aviation Acquisition and Relocation Office of Social Responsibility (OSR) Special Projects as Requested, Unexpected Events, etc... 1 1 1 1 1 Payment Card Industry (PCI) Compliance Internal Special. Investigations - Enterprise Risk Management ERM/Strategic Planning (ERM) Contingency Fleet Maintenance (cross functional Program) efficiency SAO Performance Audit Follow-Up (PSAs, MCs, SWs) Aviation Aviation Police Department Design CM procedures related to Vendor vs. Employee Database Continuous Design CM procedures related to Request for Monitoring (CM) Payment Execute and Test CM Procedures Port Contracting Practices at Capital Development Division (CDD) - Post SAO Audit/Effectiveness Division Contact Responsible Mgmt. Real Estate-Lindsay Real Estate-Lindsay Aviation/Real Pulsifer/ Airport-John Pulsifer/ Airport-John Estate Christianson Christianson Aviation/Marine Maintenance -- inventory Performance Proposed 2011 Work Plan Page 3 of 3 Stacy Mattson Christian Samlaska Paul Grace Wendy Reiter Corporate Rodney Covey Colleen Wilson Corporate Jack Hutchinson Joyce Kirangi Corporate Jack Hutchinson Joyce Kirangi Corporate Capital Development Jack Hutchinson Joyce Kirangi Ralph Graves Ralph Graves Aviation/Real Estate Milos/Luisa Bangs John Christianson/Joe McWilliams Corporate Duane Hill Rudy Caluza Corporate Kim Albert Peter Garlock Corporate Luis Navarro Luis Navarro Aviation Borgan Mark Reis Aviation Andy Frank Mike Ehl Aviation Various/Borgan Anderson Mark Reis Corporate Jeff Hollingsworth Dan Thomas Corporate Various Various Corporate Various Various Various Various Various Aviation Jim Shone Jim Schone Aviation Luis Navarro Luis Navarro Various Various Various