Feb 01 RM Min

(The approximate point in the audio recording for the specific item is identified by minutes and seconds;

example: 01:30)

APPROVED MINUTES

COMMISSION REGULAR MEETING FEBRUARY 1, 2011

The Port of Seattle Commission met in a regular meeting at 1:00 p.m., Tuesday, February 1, 2011, at Port

of Seattle Headquarters, Commission Chambers, 2711 Alaskan Way, Seattle, Washington.

Commissioners Albro, Bryant, Creighton, Holland and Tarleton were present.

The meeting recessed to Executive Session at 2:27 p.m. for about 60 minutes.

PLEDGE OF ALLEGIANCE

Commissioner Bryant shared a “Port History Moment” as part of the Centennial Celebration. At the first

meeting of each month during 2011, there will be a brief snapshot in time representing an important point or

development in the Port’s history. This month the Port History Moment highlighted the beginning of the

containerization business in 1965 at the Port.

Motion carried by the following vote:

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In Favor: Albro, Bryant, Creighton, Holland and Tarleton (5).

Wilson, Port of Seattle Police Department.

Presenter: Chief Colleen Wilson

Commissioner Bryant noted the vital role played by the Port of Seattle Police Department in protecting the

Airport, the Seaport and other Port facilities.

Chief Wilson provided background on Officers Andrew Depolo and Courtney Robertson..

Commissioner Bryant administered the Ceremonial Oath of Honor to Officer Depolo and Officer Robertson.

Presenter: Chief Colleen Wilson

Effective January 10, 2011, the Port of Seattle Police Department retired Officer Brent Wilson’s canine

partner, Sammy, after an outstanding and full career in the K-9 Unit. Sammy has served with the Port of

Seattle Police Department since 2002. Chief Wilson presented Sammy with a large bone to show

appreciation for his service.

5. (00:12:24) UNANIMOUS CONSENT CALENDAR

a. Authorization for the Chief Executive Officer to execute a Memorandum of Understanding

b. Authorization for the Chief Executive Officer to execute a Memorandum of Understanding

between the Port of Seattle and Teamsters Local Union No. 117 representing Police Specialists

permitting Police Specialists to combine their breaks and lunches if they choose.

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Request documents: Commission agenda memorandum dated January 25, 2011, from Trish Murphy,

Labor Relations Manager. Also attached was a copy of the Memorandum of Understanding by and

The selection of the brokerage firms will utilize a competitive process.

Request document: Commission agenda memorandum dated January 24, 2011, from Jeff Hollingsworth,

Risk Manager.

Motion for approval of consent items 5a – 5c – Tarleton

Second – Albro

Motion carried by the following vote:

contract with the selected Design-Build team and construct the Renewal/Replacement of forty-

two (42) Escalators and 2 New Escalators project (CIP # C800237) at Seattle-Tacoma

International Airport. The amount of this request is $51,817,000. The total cost of this project is

estimated to be $55,000,000.

Request document: Commission agenda memorandum dated January 21, 2011, from Wayne Grotheer,

Director, Aviation Project Management Group, and David Soike, Director, Aviation Facilities and Capital

Program.

Presenters: Mr. Grotheer and Mr. Soike

cost of repairs for the forty-year old escalators is expensive, and the Commission had previously authorized

the Design-Build contracting procedure. The Capital Development Division, through a competitive process,

has identified the company that will perform the replacement work. The new escalators will be more energy

efficient, will have the ability to be reversed to even out wear and will be able to use “EcoStart” when it is

allowed under U.S. code. Mr. Soike also noted that the Airport will look at putting timers on escalators

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where there is less activity to save energy. Finally, the airlines voted in favor of this project and will pay for

it.

$55,000,000. Once the contract is awarded, design and construction will occur over approximately twenty-

seven months, with installation beginning in the summer of 2011, and extending through 2013.

Mr. Grotheer noted that there has been a protest from another Design-Build firm. The protest will be

reviewed by a high-level panel within the Port. Port staff requests authority to award the contract to Turner

Construction Company after the Port follows its contract protest procedures. The unsuccessful finalists

who submitted a “Best and Final Offer” will receive an honorarium of $25,000.

Commissioner Creighton inquired about the philosophy of the project and how the Airport will maintain its

functionality during this project. Mr. Soike explained that only certain areas of the Airport will be out of

with the lack of free Wi-Fi. She questioned how the Port plans to inform the public about the construction.

Mr. Soike advised that reader boards on the incoming drives to the Airport will be used, and there will be a

heavy signage program and Public Service Announcements.

Commissioner Bryant stated that this project will create 80 jobs and will bring in about $4,000,000 in sales

tax revenues.

Motion for approval of Item 6a – Albro

Second – Tarleton

Amendment 4 with the Puget Sound Clean Air Agency (“PSCAA”) to transfer $1,160,250 in

funds to support the implementation of the Northwest Ports Clean Air Strategy, and to extend

the end date from June 30, 2011, to June 30, 2013. Amendment 4 would increase the total

amount transferred from the Port to PSCAA since 2009 to $4,166,250.

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Request documents: Commission agenda memorandum dated January 24, 2011, from Stephanie Jones

Stebbins, Director, Seaport Environmental and Planning, and Sarah Flagg, Seaport Air Quality Program

approval of this amendment will allow the Port to transfer the funds to the PSCAA. She explained that

$110,250 will cover the costs of the At-Berth Clean Fuels Program during the 4

th

quarter of 2010, and the

remainder will be used for air quality programs in 2011.

Commissioner Bryant noted that this issue has already been approved, but it is necessary to discuss it

publicly. Commissioner Creighton asked about the risk of the unrestricted grants. Ms. Jones Stebbins

clarified that there is not a specific restriction on PSCAA’s use of the funds, but the Port works closely with

PSCAA and the agency reports back to the Port. Commissioner Tarleton pointed out that several of the

“Whereas” in the agreement express the intended use of the funding.

In Favor: Albro, Bryant, Creighton, Holland, Tarleton (5)

c. (00:31:38) Second Reading and Final Passage of Resolution No. 3648 authorizing the issuance

and sale of General Obligation (G.O.) Taxable Bonds and 2011 Refunding Bonds (“Bonds”), in

an amount estimated at $117 million (including cost of issuance).

Request documents: Commission agenda memorandum dated January 12, 2011, from Elizabeth Morrison,

Senior Manager Corporate Finance. Also provided was a copy of Resolution No. 3648.

Presenter: Ms. Morrison

demonstrate the credibility of the Commission, Port staff and our outside financial consultants.

Motion for approval of Item 6c – Albro

Second – Tarleton

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Motion carried by the following vote:

addressing greenhouse gas emissions and climate change under SEPA.

Request documents: Commission agenda memorandum dated January 24, 2011, and computer slide

presentation from Elizabeth Leavitt, Director, Aviation Planning & Environmental Programs; Stephanie

Jones Stebbins, Director, Seaport Planning & Environmental Programs; and Michael Lufkin, Senior

Environmental Program Manager. Also provided were a copy of the draft proposed resolution revising

existing the Port’s SEPA Procedures and a copy of the draft proposed resolution addressing the

assessment of greenhouse gas (GHG) emissions and climate change under SEPA.

Presenters: Mr. Lufkin and Paul Meyer

Mr. Lufkin continued that the second resolution proposes that the Commission adopt a new Port SEPA

policy that explains how climate change and GHG emissions would be incorporated into the environmental

review process for certain projects when the Port serves at “lead agency.” The Port is already assessing

GHG emissions as part of the environmental review process. The proposed resolution will clarify how the

Port will assess GHG emissions and climate change in the future.

Mr. Lufkin gave a brief background of SEPA procedures. He stated that they provide a framework that

directs local and state agencies to identify and evaluate the environmental consequences of their actions.

Public agencies are required to adopt specific procedures covering how they will implement these laws.

Commissioner Creighton asked for a comparison of NEPA (National Environmental Policy Act) and SEPA.

Mr. Lufkin explained that NEPA is strictly a procedural law, and SEPA may include substantive provisions

so it is not strictly procedural. Elizabeth Leavitt, Director of Aviation Planning & Environmental Programs,

explained that NEPA is triggered when a federal action is necessary, such as a decision by the Federal

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Aviation Administration or the US Army Corps of Engineers. The Port complies with both NEPA and

SEPA.

the Port would only be required to look at climate change on a narrow range of projects in an area known

to be susceptible to the impact of climate change, such as the impact of a rising sea level on infrastructure.

Commissioner Holland asked if these policies would make the Port less competitive. Mr. Meyer responded

that the Port staff would use their best judgment and Best Management Practices in evaluating the

impacts. The resolution contains evolving criteria. Mr. Yoshitani noted that in California ports can make a

statement of overriding consideration and the Commission could make a decision from a broader

perspective than the environment alone. Mr. Lufkin said the Port would look at how the impact would fit

into the Port’s overall emissions reduction efforts. Ms. Leavitt said reducing GHG emissions could

heighten the Port’s competitive advantage. Taking action is often better than not taking action.

Airport.

Commissioner Albro said it was not necessary to agree that global warming was caused by human activity

in order to decide that this was a good policy for the Port. It should be an ethos of the Port, as an urban

port, to have as small an environmental footprint as possible and to value a working port and industrial

maritime centers in an urban environment.

Commissioner Albro also asked about Section 6.7 (on p. 8) of the first proposed resolution, which allows

the Commission to adopt a bond resolution prior to environmental review of a project, provided that any

environmental review required by SEPA must be completed prior to final project approval by the

approved administratively by Port staff. Both of these options are still available in the new resolution.

Commissioner Tarleton said this issue should be reviewed as part of the current review of Resolution No.

3605, as amended (the delegation of authority from the Commission to the Chief Executive Officer).

Mr. Lufkin concluded by summarizing that the Port will open a 30-day public comment period for the

proposed resolutions on the Port's website, notice the public comment period in the newspaper and

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TUESDAY, FEBRUARY 1, 2011

distribute the resolutions widely in hopes of receiving good feedback from the public. Any public comment

would be reviewed and summarized for the Commission. Port staff plan to return to the Commission,

9. POLICY ROUNDTABLE

None.

10. ADJOURNMENT

There being no further business, the regular meeting was adjourned at 2:27 p.m. to an Executive Session

to discuss personnel matters related to the Chief Executive Officer. The Executive Session was adjourned

at 3:35 p.m.