COMMISSION SPECIAL MEETING AGENDA
Port of Seattle
Commission Chambers
P69, 2711 Alaskan Way
Seattle, WA 98111
SPECIAL MEETING Please note date and convening time
Date: September 17, 2009
ORDER OF BUSINESS
1:00 p.m. 1. Call to Order
2. Executive Session, none
3. Approval of Minutes
4. Special Order of Business
5. Unanimous Consent Calendar**
6. Division, Corporate and Commission Action Items
7. Staff Briefings
8. New Business
9. Policy Roundtable
10. Adjournment
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. EXECUTIVE SESSION* - Pursuant to RCW 42.30.110, if necessary.
3. APPROVAL OF MINUTES
Approval of minutes for the Regular Meetings of August 4, 2009.
4. SPECIAL ORDER OF BUSINESS
None.
5. UNANIMOUS CONSENT CALENDAR**
Notice: There will be no separate discussion of Consent Calendar items as they are considered
routine by the Port of Seattle Commission and will be adopted by one motion. If a Commissioner or
a member of the public requests discussion on a particular item, that item will be removed from the
Consent Calendar and considered separately
a. Approval for payment of Claims and Obligations for the period of August 1 through August 31, 2009,
in the amount of $43,116,745.12 (memo enclosed)
b. Approval of revised Port Commission Meeting Minutes of July 28, 2009. (Revised minutes
enclosed)
* An Executive Session may be held at any time after the convening time, if necessary.
** Unless otherwise requested by a Port Commissioner, all items under the Unanimous Consent Calendar will be considered as a
single item.
*** Cellular telephones and pagers should be off or on vibrate mode during the Public Session.
Port of Seattle
Commission
Bill Bryant
John Creighton
Patricia Davis
Lloyd Hara
Gael Tarleton
Chief Executive Officer
Tay Yoshitani
Web site:
www.portseattle.org
E-mail:
Commission-records
@portseattle.org
Port Commission
(206) 728-3034
Meeting and Agenda
Information
(206) 728-3222
Port of Seattle:
Creating Economic
Vitality Here
Business Strategies
for 2003-2007:
• Ensure Airport and
Seaport Vitality
• Develop New Business
and Economic
Opportunities for the
Region and the Port
• Enhance Public
Understanding and
Support of the Port’s
Role in the Region
• Be a Catalyst for
Regional Transportation
Solutions
• Be a Leader in
Transportation Security
• Exhibit Environmental
Stewardship through
our Actions
• Be a High Performance
Organization
AGENDA - Port Commission Special Meeting, September 17, 2009 Page 2
6. DIVISION, CORPORATE AND COMMISSION ACTION ITEMS
a. Authorization for the Chief Executive Officer to issue change order for “Rental Car Facility Unsuitable Soil”. (memo, and
PowerPoint enclosed)
b. Authorization for the Chief Executive Officer to execute a contract for Financial Statement, Single Audit (federal grant compliance)
and Passenger Facility Charge auditing services of the Port’s 2009 operating period with Moss Adams in the amount of $577,600.
(memo and two SAO letters enclosed)
c. Resolution 3628, First Reading. Amending Resolution 3605, Master Policy Directive. (memo, PowerPoint, and resolution 3628
enclosed)
7. STAFF BRIEFINGS
None.
8. NEW BUSINESS
9. POLICY ROUNDTABLE: BUDGET WORKSHOP
a. 2010 Budget – Preliminary Tax Levy Discussion. (memo, Tax Levy PowerPoint and Seaport Capital Budget PowerPoint
enclosed)
10. ADJOURNMENT
PUBLIC TESTIMONY PROCEDURES
1. Any person wishing to speak at a Port Commission meeting must register on a sign-up sheet and identify the specific agenda item to which he/she will speak before the
agenda item commences.
2. The Commission does not generally take public testimony for non-action agenda items such as “Staff Briefings” or Work Session presentations, but may do so at the
discretion of the Commission Chair.
3. An individual may testify on an agenda item for up to three minutes. Organization representatives may testify for up to five minutes.
4. Any person wishing to speak on a topic not appearing on an agenda may sign up to speak under “New Business”. All testimony provided under “New Business” is limited to
three minutes.
5. In the interests of time, the Commission Chair may limit the number of persons speaking on any topic or may limit testimony to those having new information or material to
present.
6. The Commission Chair may alter the time allotments for testimony to ensure that more speakers have an opportunity to be heard.
7. The identity of each testifier will be noted in the meeting minutes. An individual or organization representative may have the text of his/her remarks appended to the
Commission minutes by submitting a written text at, or before, the meeting. The appended written text will be preserved permanently.
8. A digital audio recording of the public testimony is on file in Port offices. Digital audio recordings are retained in Port offices for six years and then transferred to State
Archives. A charge is assessed for duplication or transcription.
9. The Commission does not engage in discussion or debate with testifiers during commission meetings. Questions and requests for information or documents may be
addressed to Port staff or to individual Commissioners outside of Commission meetings. (Revised September 14, 2007)
