REVISED COMMISSION REGULAR MEETING AGENDA
Port of Seattle
Seattle-Tacoma International Airport
Airport Office Building
International Auditorium
Mezzanine Level South
Seattle, WA 98158
REGULAR MEETING REVISED July 24, 2009 – Item 6e Added
Date: July 28, 2009
ORDER OF BUSINESS
12:00 noon. 1. Call to Order
Recess to:
1 p.m. 2. Executive Session, if necessary*
Call to Order or reconvene to Open Public Session
3. Approval of Minutes
4. Special Order of Business
5. Unanimous Consent Calendar**
6. Division, Corporate and Commission Action Items
7. Staff Briefings
8. New Business
9. Policy Roundtable
10. Adjournment
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. EXECUTIVE SESSION* - Pursuant to RCW 42.30.110, if necessary.
3. APPROVAL OF MINUTES
Approval of minutes for the Special Meeting of June 30, 2009.
4. SPECIAL ORDER OF BUSINESS
None.
5. UNANIMOUS CONSENT CALENDAR**
Notice: There will be no separate discussion of Consent Calendar items as they are considered
routine by the Port of Seattle Commission and will be adopted by one motion. If a Commissioner or
a member of the public requests discussion on a particular item, that item will be removed from the
Consent Calendar and considered separately
a. Authorization for the Chief Executive Officer to enter into Indefinite Delivery, Indefinite Quantity
(IDIQ) contract for Baggage Handling Design services to be used to support projects at Seattle-
Tacoma International Airport. Total contract amount will not to exceed $3,000,000. Funds for work
under this contract will be approved on a project-by-project basis or as part of Operating budgets.
(memo enclosed)
* An Executive Session may be held at any time after the convening time, if necessary.
** Unless otherwise requested by a Port Commissioner, all items under the Unanimous Consent Calendar will be considered as a
single item.
*** Cellular telephones and pagers should be off or on vibrate mode during the Public Session.
Port of Seattle
Commission
Bill Bryant
John Creighton
Patricia Davis
Lloyd Hara
Gael Tarleton
Chief Executive Officer
Tay Yoshitani
Web site:
www.portseattle.org
E-mail:
Commission-records
@portseattle.org
Port Commission
(206) 728-3034
Meeting and Agenda
Information
(206) 728-3222
Port of Seattle:
Creating Economic
Vitality Here
Business Strategies
for 2003-2007:
• Ensure Airport and
Seaport Vitality
• Develop New Business
and Economic
Opportunities for the
Region and the Port
• Enhance Public
Understanding and
Support of the Port’s
Role in the Region
• Be a Catalyst for
Regional Transportation
Solutions
• Be a Leader in
Transportation Security
• Exhibit Environmental
Stewardship through
our Actions
• Be a High Performance
Organization
AGENDA - Port Commission Revised Regular Meeting, July 28, 2009 Page 2
5. UNANIMOUS CONSENT CALENDAR Continued:
b. Authorization for the Chief Executive Officer to advertise for and enter into Indefinite Delivery, Indefinite Quantity (IDIQ) Professional
Services Agreements for Regulated Materials Management Consulting to support Aviation, Seaport, Real Estate and Capital
Development Division project needs, in an amount not to exceed $500,000 for one or two contracts and for a total amount not to exceed
$1,000,000. Funding is to be authorized separately. (memo enclosed)
c. Authorization for the Chief Executive Officer to execute a Lease Amendment to the Lease and Concession Agreement of Host
International, Inc. (Host Duty Free) for duty free retail operations at Seattle-Tacoma International Airport for the year 2010. (memo and
amendment enclosed)
d. Authorization for the Chief Executive Officer to acquire by purchase a portion of the private roadway owned by Washington Memorial
Park, constituting a section of 28
th
Ave. in SeaTac, WA. for a required realignment of Host Road in support of STIA and the Rental Car
Facility Project for an additional $300,000, which brings the total authorization to $10,955,850. (memo, PowerPoint and agreement
enclosed)
e. Authorization to establish a 7.4% interest rate on a Port Investment of up to $30,000,000 to partially fund the costs associated with the
design and construction of the Consolidated Rental Car Facility Program. (memo enclosed)
f. Authorization for the Chief Executive Officer to execute a pedestrian crossing construction and maintenance agreement with Burlington
Northern Santa Fe (BNSF) at Klickitat Ave. SW for the Terminal 18 Expansion Project. (memo and agreement enclosed)
g. Port of Seattle Commission motion authorizing the general counsel to engage legal counsel. (motion enclosed)
6. DIVISION, CORPORATE AND COMMISSION ACTION ITEMS
a. Authorization for the Chief Executive Officer to procure and execute service agreements with consultants to perform and support design;
to prepare contract documents; and perform contract administration for the Miller Creek Relocation Revisions and 160
th
Street Culvert
Removal, Third Runway Environmental Mitigation at Seattle-Tacoma International Airport. (memo enclosed)
b. Recess to the Special Meeting of the Industrial Development Corporation of the Port of Seattle. Adoption of Resolution 75, authorizing
the transfer of surplus funds in the sum of $10,000 for the provision of training in public sector management skills necessary to
implement the economic development programs of the Port of Seattle. (memo enclosed)
c. Resolution No. 3625. First Reading. Amending the 2009 Salary and Benefit Resolution No. 3609. (memo and resolution enclosed)
d. Port of Seattle Commission Motion Regarding the Authority to the Chief Executive Officer to Amend Current Collective Bargaining.
(motion enclosed)
e. Resolution 3626, First Reading. Opting Out of Tax Redistribution for Local Revitalization Areas. (memo and resolution enclosed)
7. STAFF BRIEFINGS
a. Terminal-86 Grain Facility Infrastructure Briefing. (memo and PowerPoint enclosed)
b. Fishermen’s Terminal South Wall Reconstruction Project Briefing. (memo and PowerPoint enclosed)
c. Seattle-Tacoma International Airport Elevator/Escalator Briefing. (memo and PowerPoint enclosed)
d. Consolidated Rental Car Facility Monthly Briefing. (memo, PowerPoint and attachment enclosed)
Continued on next page
AGENDA - Port Commission Revised Regular Meeting, July 28, 2009 Page 3
8. NEW BUSINESS
9. POLICY ROUNDTABLE
None.
10. ADJOURNMENT
PUBLIC TESTIMONY PROCEDURES
1. Any person wishing to speak at a Port Commission meeting must register on a sign-up sheet and identify the specific agenda item to which he/she will speak before the
agenda item commences.
2. The Commission does not generally take public testimony for non-action agenda items such as “Staff Briefings” or Work Session presentations, but may do so at the
discretion of the Commission Chair.
3. An individual may testify on an agenda item for up to three minutes. Organization representatives may testify for up to five minutes.
4. Any person wishing to speak on a topic not appearing on an agenda may sign up to speak under “New Business”. All testimony provided under “New Business” is limited to
three minutes.
5. In the interests of time, the Commission Chair may limit the number of persons speaking on any topic or may limit testimony to those having new information or material to
present.
6. The Commission Chair may alter the time allotments for testimony to ensure that more speakers have an opportunity to be heard.
7. The identity of each testifier will be noted in the meeting minutes. An individual or organization representative may have the text of his/her remarks appended to the
Commission minutes by submitting a written text at, or before, the meeting. The appended written text will be preserved permanently.
8. A digital audio recording of the public testimony is on file in Port offices. Digital audio recordings are retained in Port offices for six years and then transferred to State
Archives. A charge is assessed for duplication or transcription.
9. The Commission does not engage in discussion or debate with testifiers during commission meetings. Questions and requests for information or documents may be
addressed to Port staff or to individual Commissioners outside of Commission meetings. (Revised September 14, 2007)
