July 7 RM Min

An audio of the meeting proceedings and meeting materials are available on the Port of

Seattle web site -

http://www.portseattle.org/about/organization/commission/commission.shtml

(The approximate point in the audio recording for the specific item is identified by

minutes and seconds; example: 01:30.)

APPROVED MINUTES

COMMISSION REGULAR MEETING JULY 7, 2009

The Port of Seattle Commission met in a regular meeting at 12:00 p.m., Tuesday, July 7

2009 in the Commission Chambers at Pier 69, 2711 Alaskan Way, Seattle, WA.

Commissioners Bryant, Creighton, Davis, Hara and Tarleton were present.

1. CALL TO ORDER

The regular meeting was called to order at 12:05 p.m. by Bill Bryant, Chair and

President.

2. EXECUTIVE SESSION pursuant to RCW 42.30.110

The regular meeting was immediately recessed for an executive session to discuss legal

risk and public contract matters for approximately one hour and reconvened to open

public session.

PLEDGE OF ALLEGIANCE

3. APPROVAL OF MINUTES

(00:00:59) Motion for approval of the special and regular meetings of June 2 and

the regular meeting of June 9, 2009 – Davis

Second: Hara

Motion carried by the following vote:

Commissioners

Bill Bryant

Chair and President

John Creighton

Patricia Davis

Lloyd Hara

Gael Tarleton

P.O. Box 1209

Seattle, Washington 98111

www. portseattle.org

206.728.3000

Tay Yoshitani

Chief Executive Officer

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TUESDAY, JULY 7, 2009 P. 2

July 7 RM Min

In Favor: Bryant, Creighton, Davis, Hara, Tarleton (5)

4. SPECIAL ORDER OF BUSINESS

(00:01:43) Recognition of Port Awards

Presentation document: Commission agenda memorandum dated July 2, 2009 from

Mary Gin Kennedy, Director, Commission Services

Recognition of the following recent Port awards was given:

 American Institute of Architects Washington Council Civic Design Merit Award

for the Shilshole Bay Marina Project

 Associated General Contractors 2009 Build Washington Award for the Berth M

Reconstruction Project at Terminal 91

 Government Finance Officers Association Distinguished Budget Presentation

Award

 Government Finance Officers Association Excellence in Financial Reporting

Award

 Association for the Advancement of Cost Engineering International – Recognition

for Environmental Sustainability Initiatives and Fiscal Stewardship at Seattle-

Tacoma International Airport.

Following the announcement of the awards, photographs were taken of the

Commissioners and Port staff connected to the awards which were received.

Commissioner Davis then commented on her recent attendance, on behalf of the Port

Commission, at the 10

anniversary celebration of the Volunteer Program at Seattle-

Tacoma International Airport.

5. (00:25:11) UNANIMOUS CONSENT CALENDAR

a. Approval to issue Change Order #81 for a time extension of 245 calendar days

to the Third Runway Project 2007-2008 Construction/Runway 16C Safety Area

Expansion/Lighting Vault Project – Contract Number MC-0314114.

Request document: Commission agenda memorandum dated July 1, 2009 from Ralph

Graves, Managing Director, Capital Development Division

b. Approval to issue Change Order #002 for the Stage One Mechanical Energy

Conservation Project to add 138 days to complete the project.

Request document: Commission agenda memorandum dated July 1, 2009 from Ralph

Graves, Managing Director, Capital Development Division

Motion for approval of Consent Calendar items 5a and 5b – Hara

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Second – Creighton

Motion carried by the following vote:

In Favor: Bryant, Creighton, Davis, Hara, Tarleton (5)

6. DIVISION, CORPORATE, AND COMMISSION ACTION ITEMS

a. (00:26:08) Motion for approval of the Lower Duwamish River Habitat

Restoration Plan

Request documents: Commission agenda memorandum dated June 19, 2009 from Eric

Hanson, Manager, Seaport Planning and Joseph Gellings, Seaport Senior Planner and

computer slide presentation titled, “Briefing on the Lower Duwamish Superfund Site”

Presenters: Mr. Gellings and Wayne Grotheer, Director, Seaport Professional and

Technical Services

Staff provided background of the plan which was presented to the Commission at the

May 5, 2009 meeting. Mr. Gellings noted that although many of the habitat projects are

designated, the final implementation of those projects are outside of the scope of this

plan, and that the Commission would be apprised of final implementation plans as final

implementation mechanisms are defined. It was noted that staff recommends adopting

the plan as it was presented, including one amendment to the habitat designation in front

of 523 Riverside Drive.

Staff clarified to the Commission that adopting this plan does not mean they are adopting

any particular budget liability, and that staff would return to the Commission project by

project regarding funding.

Public comment regarding Item 6a was received from the following individual:

 M.C. Halvorsen. Ms. Halvorsen stated she feels the plan needs more study before

being adopted

Commissioner Tarleton suggested that this plan be adopted as part of the Port‟s long-term

plan for all real estate projects; not only as a plan, but as a method.

Motion for approval of Item 6a – Creighton

Second – Tarleton

Motion carried by the following vote:

In Favor: Bryant, Creighton, Davis, Hara, Tarleton (5)

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b. (00:34:36) Authorization for the Chief Executive Officer to:

1. Perform permitting and in-house design; prepare contract documents, execute

service agreements and perform contract administration for the Transportation

Worker Identification Credential (TWIC) Project at Port of Seattle (Port)

Waterfront Facilities in the amount of $227,090;

2. Perform TWIC integration and configuration to support enrollment and access

control. ICT will procure and execute service agreements for the TWIC Project in

the amount of $1,103,000 to assist in the design; and

3. Perform a series of Port and interagency collaborative training and exercises,

drills, and response and recovery planning efforts; also to support mission specific

training, such as boat training for Port Police Officers, as the security boat

equipment purchased through previous grant funding is deployed for a cost of

$294,000.

Request document: Commission agenda memorandum dated May 19, 2009 from Arif

Ghouse, Director, Seaport Security and Rod Jackson, Capital Project Manager

Presenters: Mr. Jackson and Rod Hilden, Manager, Seaport Security

Mr. Hilden noted that this request is based on Maritime Transportation Security

requirements and that staff would return for approval of construction funding.

Motion for approval of Item 6b – Hara

Second – Davis

Motion carried by the following vote:

In Favor: Bryant, Creighton, Davis, Hara, Tarleton (5)

7. STAFF BRIEFINGS

Item 7b was advance on the agenda as follows:

b. (00:50:25) Briefing on the Maritime and Port Security Summit and Follow-on

Activities

Presentation documents: Commission agenda memorandum dated June 26, 2009 and

computer slide presentation from Rod Hilden, Chief Security Officer, Seaport Security

Presenter: Mr Hilden

Mr. Hilden provided a briefing on the Maritime and Port Security Summit which was

held on May 28 and 29, 2009 at Bell Harbor Conference Center, which was held in

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July 7 RM Min

conjunction with the 2

annual University of Washington Conference on Safety and

Security Education and Research. The following areas were discussed:

 Focus of the Summit

 Major areas of discussion

o Maritime Security

o Economic Resiliency

 Key Outcomes

 Next Steps

Public comment regarding Item 7b was received from the following:

 Mark Haselkorn, Dept. of Human Centered Design & Engineering, University of

Washington. Mr. Haselkorn commented in support of Port staff efforts in behalf

of the region

 Peter Phillips, Publisher, Pacific Maritime Magazine. Mr. Phillips spoke in

support of the Security Summit, and commented on the importance of the

Maritme industry to the region.

 A letter in support of the Summit, dated July 6, 2009, from Captain Suzanne

Englebert, US Coast Guard, Captain of the Port, Puget Sound was submitted for

the record. A copy of the letter is, by reference, made a part of these minutes, is

marked Exhibit „A,‟ and is on file in port offices.

 Fred Felleman, Friends of the Earth. Mr. Felleman voiced his concern of the

potential for the environmental impacts of „lighting‟ pollution.

 A letter in support of the Summit, dated July 7, 2009, from Dow Constantine,

Chair, King County Council, was submitted for the record. A copy of the letter is,

by reference, made a part of these minutes, is marked Exhibit „B,‟ and is on file in

Port offices.

 A letter in support of the Summit, dated July 7, 2009, from Vince O‟Halloran,

President, Puget Sound Ports Council, Maritime Trades Department, AFL-CIO

was submitted for the record. A copy of the letter is, by reference, made a part of

these minutes, is marked Exhibit „C,‟ and is on file in Port offices.

 A letter in support of the Summit, dated July 7, 2009, from Congressman David

G. Reichert, was submitted for the record. A copy of the letter is, by reference,

made a part of these minutes, is marked Exhibit „D,‟ and is on file in Port offices.

a. (01:20:29) Briefing on Status of Port Emergency Preparedness

Presentation documents: Commission agenda memorandum dated June 16, 2009 and

computer slide presentation, and document titled, “2009 Regional Exercise Plan” from

Kathy Gleaves, Emergency Preparedness Manager

Presenters: Ms. Gleaves and Ron Harmon, Airport Emergency Program Manager

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Staff reviewed 2008 accomplishments as well as short-term goals for 2009. Also

reviewed was a list of completed exercised through June, 2009 and the exercise and drill

schedule for July through December, 2009.

Public comment regarding Item 7a was received from the following individual:

 Fred Felleman, Friends of the Earth. Mr. Felleman commented that although he

believes the emergency exercises are a good thing, he would appreciate a more

public debrief of the exercises.

c. (01:37:39) Briefing on upcoming agenda items

Presenter: Mike Burke, Seaport Cargo and Cruise Services

Mr. Burke provided a brief overview of upcoming agenda items, which included:

 A lease amendment to the industrial track agreement at Terminal 18

 An amendment of possession and use agreement at Terminal 46

 Kinder Morgan lease at Terminal 18

 Burlington Northern/Port item regarding construction of a pedestrian crossing

 Lease amendment with Total Terminals, Inc. at Terminal 46

8. NEW BUSINESS

(01:47:33) Public Comment regarding issues not on the agenda was received from the

following:

 Will Knedlik, Eastside Rail Now. Mr. Knedlik urged to Commission to bring the

rail corridor issue to a resolution before the end of the year.

 Fred Felleman, Friends of the Earth. Mr. Felleman stated that he would like to

see environmental issues addressed more often on commission agendas.

9. POLICY ROUNDTABLE

None.

10. ADJOURNMENT

There being no further business, the meeting was adjourned at 3:02 p.m.

(A digital recording of the meeting is available on the Port‟s website.)

Lloyd Hara

Secretary